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HomeMy WebLinkAbout2016-08-16 Joint Meeting—i'-® CITY OF GRAPEVINE, TEXAS A INE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E x a s TUESDAY, AUGUST 16, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner - City Council Conference Room 6:15 p.m. CCPD Meeting - City Council Chambers 6:15 p.m. Call to Order of City Council Meeting - City Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Regular Meeting - City Council Chambers CALL TO ORDER: 6:15 p.m. – City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT WORKSHOP 3. City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss land use study efforts and multi -family use in future developments. AUGUST 16, 2016 PAGE 2 4. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Hamilton Custom Homes requesting a replat of a portion of Lot 3, Block 7, W.C. Lucas Addition and a portion of Lot 4, Block 7, W.C. Lucas Addition. The subject property is located at 1227 Hilltop Drive and is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 5. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CITY COUNCIL PUBLIC HEARING 6. City Council to conduct a public hearing relative to the Fiscal Year 2016-2017 operating budget. Public Notice: The City Council will consider adoption of the proposed FY2016- 2017 operating budget and tax rate of $0.289271 on Tuesday, September 6, 2016 at 7:30 p.m. in the Council Chambers, 200 South Main Street. NEW BUSINESS 7. Consider ratifying Staff's approval of Phase 1 of the Engineering Services Contract with Pacheco Koch Consulting Engineers, Inc., awarding Phase 2 of the Engineering Service Contract to Pacheco Koch Consulting Engineers, Inc. for Dooley Street/Dove Loop Sanitary Sewer Relocation and an ordinance appropriating funds to the Fiscal Year 2015-2016 Capital Improvement Plan and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. AUGUST 16, 2016 PAGE 3 8. Consider resolutions authorizing and ratifying the emergency purchases of replacement servers, switches, and camera recording storage for the IT Department that were procured from Parity Consultants and Netsync Network Solutions; and an ordinance appropriating $80,000 from the General Fund Unappropriated Fund Balance. City Manager recommends approval. 9. Consider a resolution authorizing the purchase of traffic control switches from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 10. Consider the award of an informal request for quote for carpet replacement at the Lancaster and Palace Theaters from Corporate Floors, Inc. Convention and Visitors Bureau Executive Director recommends approval. 11. Consider the award of an informal request for quote for a light board and lighting at the Palace Arts Center from Dallas Sound and Lighting. Convention and Visitors Bureau Executive Director recommends approval. 12. Consider the award of an informal request for quote for a Christie projector at the Palace Arts Center from Affordable Audio Visual. Convention and Visitors Bureau Executive Director recommends approval, 13. Consider a resolution authorizing and ratifying the emergency purchase of air conditioner units for the Palace Arts Center from Coventry and Gattis. Convention and Visitors Bureau Executive Director recommends approval. 14. Consider award of an annual contract with Munich Re for stop loss insurance. Chief Financial Officer recommends approval. 15. Consider a resolution authorizing the purchase of fifty-four picnic pavilions from USA Shade through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 16. Consider a resolution authorizing the purchase of playgrounds from Miracle webuildfun, inc. in the current fiscal year and the PlayWell Group, Inc. in the next fiscal year through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director recommends approval. 17. Consider a resolution authorizing the purchase of epoxy flooring services for the Oak Grove Balifield facilities from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. AUGUST 16, 2016 PAGE 4 18. Consider an annual Interlocal Agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program. Public Works Director recommends approval. 19. Consider an amendment to the Wastewater Treatment Plant Engineering Design Services contract with Gupta and Associates, Inc. and an ordinance appropriating funds for the design services contract amendment and construction funding, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 20. Consider Change Order No. 1 with Sabre Development Corporation for the Water and Sanitary Sewer Improvement Project and an ordinance appropriating funds, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director recommends approval. 21. Consider an ordinance abandoning 263 square feet of North Main Street right-of- way at Banyan Drive. Public Works Director recommends approval. 22. Consider the minutes of the August 2, 2016 Regular City Council meeting and the August 4, 2016 City Council Workshop. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 23. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. .P In accordance with the Open Meetings Law, I hereby certify that the above agenda was Grapevine City Hall, 200 South Main by 5:00 p.m. Tara Brooks City Secretary Texas Government Code, Chapter 551, posted on the official bulletin boards at on the City's website on August 12, 2016 (Al r tm If you plan to attend this public meeting an you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, AUGUST 16, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:15 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:15 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Conduct Oaths of Office for new and reappointed Commission Members. 2. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 3. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT WORKSHOP 4. City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss land use study efforts and multi -family use in future developments. JOINT PUBLIC HEARING 5. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — City Council and Planning and Zoning Commission to conduct a relative to an application submitted by Hamilton Custom Homes requesting a replat of a portion of Lot 3, Block 7, W.C. Lucas Addition and a portion of Lot 4, Block 7, W.C. Lucas Addition. The subject property is located at 1227 Hilltop Drive and is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room AUGUST 16, 2016 PAGE 2 NEW BUSINESS 6. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition — Consider the application and make a recommendation to the City Council. 7. Consider the minutes of the July 19, 2016 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street an on the City's website on August 12, 2016 by 5:00 p.m. 0—ApF �Anlnld- t Ut Ifi Lld t)( Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of August, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Dennis Luers Theresa Mason Robert Rainwater Chairman Vice -Chairman Member Member Member Member Member Alternate Member Alternate Member constituting a quorum, with the following members of City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:23 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: August 16, 2016 A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:24 p.m. The closed session ended at 7:37 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. CALL TO ORDER Mayor Tate called the meeting to order at 7:44 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance. Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. JOINT WORKSHOP Item 3. City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss land use study efforts and multi -family use in future developments. City Manager Rumbelow introduced Scott Polikov with Gateway Planning. Mr. Polikov presented his land use study of vacant areas in the City and answered questions from the Commission and Council. No action was taken by the City Council or Planning and Zoning Commission. JOINT PUBLIC HEARING Item 4. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition Mayor Tate declared the public hearing open. 4 August 16, 2016 Manager of Engineering John Robertson reported the applicant was requesting to replat a portion of Lot 3, Block 7, W.C. Lucas Addition and a portion of Lot 4, Block 7, W.C. Lucas Addition. The subject property is located at 1227 Hilltop Drive and is zoned "R- 7.5" Single Family District. Development Services Assistant Director Ron Stombaugh answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments Aram Azadpour, P.O. Box 2644, Grapevine spoke about different cities using their police departments as a revenue source. CITY COUNCIL PUBLIC HEARING Item 6. City Council to conduct a public hearing relative to the Fiscal Year 2016-2017 operating budget. Chief Financial Officer Greg Jordan presented this item to Council. The proposed budget decreases the property tax to $0.289 from $0.328 per $100 of valuation. There is a projected budget surplus of $256,781 while keeping the Reserve Fund at 25%. All compensation increases are funded as well as new staffing for the Public Safety Building. No one spoke during the public hearing and there was no correspondence to report. 3 August 16, 2016 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 NEW BUSINESS Item 7. Consider ratifying Staffs approval of Phase 1 of the Engineering Services Contract with Pacheco Koch Consulting Engineers, Inc., awarding Phase 2 of the Engineering Service Contract to Pacheco Koch Consulting Engineers, Inc. for Dooley Street/Dove Loop Sanitary Sewer Relocation and an ordinance appropriating funds to the Fiscal Year 2015-2016 Capital Improvement Plan and take any necessary action. Public Works Director Stan Laster presented this item to Council. Staff has concluded the first part of the design of the relocation of an existing 24" Sanitary Sewer Line extending from Wildwood Lane south to Dove Loop and an existing 14" Sanitary Sewer Force Main extending west from Dooley Street along Dove Loop. This agreement with Pacheco Koch in an amount of $78,920 is for the final design of the project. The ordinance is to appropriate $675,000 for the design, construction and contingency for the project. Director Laster answered questions from the Council. Motion was made to approve the Phase 1 and Phase 2 agreements for the Dooley Street/Dove Loop Sanitary Sewer Relocation and the ordinance appropriating the funds. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would now consider the recommendations of the Planning and Zoning Commission. 4 August 16, 2016 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 4R1, Block 7, W.C. Lucas Addition. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider resolutions authorizing and ratifying the emergency purchases of replacement servers, switches, and camera recording storage for the IT Department that were procured from Parity Consultants and Netsync Network Solutions; and an ordinance appropriating $80,000 from the General Fund Unappropriated Fund Balance. City Manager Rumbelow recommended approval of the ratification of the emergency purchases of replacement servers, switches and camera recording storage in an amount not to exceed $55,870.05, due to a water leak in the IT Data Center that occurred on August 5, 2016. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER 5 August 16, 2016 OR THE CITY MANAGERS' DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY PURCHASE OF REPLACEMENT SERVERS THAT WERE PROCURED ON AUGUST 8, 2016 AND PROVIDING AN EFFECTIVE DATE RESOLUTION NO. 2016-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY PURCHASE OF REPLACEMENT SWITCHES AND CAMERA RECORDING STORAGE THAT WAS PROCURED ON AUGUST 8 AND 10, 2016 AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-055 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $80,000 FROM THE GENERAL FUND UNAPPROPRIATED FUND BALANCE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Consider a resolution authorizing the purchase of traffic control switches from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager Rumbelow recommended approval of a resolution authorizing the purchase of traffic control switches for an amount not to exceed $151,739.80. The switches are used to connect the intersections into the city network. It also includes replacement of Wi-Fi Access Points for various locations around the City. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO PURCHASE N. August 16, 2016 TRAFFIC CONTROL SWITCHES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACTS PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the award of an informal request for quote for carpet replacement at the Lancaster and Palace Theaters from Corporate Floors, Inc. Convention and Visitors Bureau Executive Director P.W. McCallum recommended approval of the award of informal request for quote for carpet replacement at the Lancaster and Palace Arts Center for an amount not to exceed $49,501.23. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 11. Consider the award of an informal request for quote for a light board and lighting at the Palace Arts Center from Dallas Sound and Lighting. Convention and Visitors Bureau Executive Director McCallum recommended approval of the award of an informal request for quote for a light board and lighting at the Palace Arts Center for an amount not to exceed $16,941. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider the award of an informal request for quote for a Christie prosector at the Palace Arts Center from Affordable Audio Visual. Convention and Visitors Bureau Executive Director McCallum recommended approval of the award of an informal request for quote for a Christie projector for an amount not to exceed $19,427. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 7 August 16, 2016 Item 13. Consider a resolution authorizing and ratifying the emergency purchase of air conditioner units for the Palace Arts Center from Coventry and Gattis. Convention and Visitors Bureau Executive Director McCallum recommended ratification of the emergency purchase of air conditioner units for an amount not to exceed $21,636. The current units are fifteen years old and no longer work. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY PURCHASE OF AIR CONDITIONER UNITS THAT WAS PROCURED ON AUGUST 8, 2016 AND PROVIDING AN EFFECTIVE DATE Item 14. Consider award of an annual contract with Munich Re for stop loss insurance. Chief Financial Officer Jordan recommended approval of the award of a contract for stop loss insurance for an estimated annual amount of $361,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider a resolution authorizing the purchase of fifty-four picnic pavilions from USA Shade through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of fifty-four pavilions to replace the damaged picnic pavilions at Meadowmere Park, Lakeview Park, Oak Grove Park, Katie's Woods Park and Rockledge Park due to flooding, for an amount not to exceed $287,802. Funding is provided through a combination of insurance proceeds from the 2015 flood and FEMA reimbursements. N August 16, 2016 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PAVILIONS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $287,802 FROM THE CAPITAL PROJECTS FUND; AUTHORIZING A FINAL TRANSFER TO THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider a resolution authorizing the purchase of playgrounds from Miracle webuildfun, inc. in the current fiscal year and the PlayWell Group, Inc. in the next fiscal year through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and an ordinance appropriating funds to the Grant Fund. Parks and Recreation Director Mitchell recommended approval of the purchase of playgrounds for an amount not to exceed $525,992.89. This purchase is to replace the damaged playground structures at the Vineyards Campground, Meadowmere Park, and Oak Grove Soccer Complex. Funding is provided through a combination of insurance proceeds from the 2015 flood and FEMA reimbursements. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 �i August 16, 2016 RESOLUTION NO. 2016-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND STRUCTURES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2016-057 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $525,993 FROM THE CAPITAL PROJECTS FUND; AUTHORIZING A FINAL TRANSFER TO THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider a resolution authorizing the purchase of epoxy flooring services for the Oak Grove Ballfield facilities from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of epoxy flooring services for the Oak Grove Ballfield facilities for an amount not to exceed $30,700. This request is for the replacement of epoxy flooring in the restrooms, concessions, first aid, tournament room, and the H & I fields small restrooms. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE EPDXY FLOORING AND INSTALLATION SERVICES FOR THE OAK GROVE BALLFIELDS FACILITIES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE 10 August 16, 2016 Item 18. Consider an annual Interlocal Agreement with the City of Fort Worth for continued participation in their Environmental Collection Center and Household Hazardous Waste Program. Public Works Director Laster recommended approval of the Interlocal Agreement for the Environmental Collection and Household Hazardous Waste Program for an amount not to exceed $51,500. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 19. Consider an amendment to the Wastewater Treatment Plant Engineering Design Services contract with Gupta and Associates, Inc. and an ordinance appropriating funds for the design services contract amendment and construction funding., including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director Laster recommended approval to the Wastewater Treatment Plant Engineering Design Services contract in an amount not to exceed $38,632. The recommended contract amendment addresses additional improvements to Train 2 including structural design of a concrete pad for various cabinets and the trailer mounted generator as well as a structural canopy over the switch gear. The funds listed in appropriation of $825,000 are for the design services contract amendment, construction funding and contingency for the project. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-058 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 11 August 16, 2016 Item 20. Consider Change Order No. 1 with Sabre Development Corporation for the Water and Sanitary Sewer Improvement Project and an ordinance appropriating funds, including contingency, to the Fiscal Year 2015-2016 Capital Improvements Plan. Public Works Director Laster recommended approval of the Change Order for the Water and Sanitary Sewer Improvement Project for an amount not to exceed $110,700. Change Order No. 1 includes adding a 12" water line under Northwest Highway between Park Boulevard and State Highway 114, revising the water line layout, and revising the manhole diameters at Wildwood Circle and Boyd Drive, and installing valves at Northwest Highway and Boyd Drive. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-059 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2016, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Consider an ordinance abandoning 263 square feet of North Main Street right- of- way at Banyan Drive. Public Works Director recommended approval of the abandonment of right-of-way adjacent to Lot 1, Block 1 and the north 25 feet of Lot 2, Block 1, Cooks Addition. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING THE CITY OF GRAPEVINE'S RIGHTS IN A SEGMENT OF 12 August 16, 2016 NORTH MAIN STREET RIGHT-OF-WAY IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 22. Consider the minutes of the August 2, 2016 Regular City Council meeting and the August 4, 2016 City Council Workshop. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:10 p.m. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and Approved by the City Council of the City of Grapevine, Texas on this the 6th day of September, 2016. ATTEST: �'GRAPF`'2 Tara Brooks City Secretary �1\\� CO APPROVED: William D. Tate Mayor 13 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION The Grapevine 4B Economic Development Corporation of the City of Grapevine, Texas met in Special Session on this the 15th day of September, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to - wit: William D. Tate Sharron Spencer Darlene Freed Martin Honeycutt Cory Halliburton Dave Simon President Board Member Board Member Board Member Board Member Board Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Greg Jordan Chief Financial Officer CALL TO ORDER President Tate called the meeting to order at 7:38 p.m. Item 1. Citizen Comments There were no Citizen Comments submitted. Item 2. Consider a resolution approving the Grapevine 4B Economic Development Corporation Fiscal Year 2015-2016 Budget and take any necessary action. Chief Financial Officer Greg Jordan stated the projected budget for Fiscal Year 2015-2016 is $20,721,398 which includes $6,465,398 in the reserve fund balance to be used for the commuter rail train station construction projected to start in 2016. Motion was made to approve the resolution approving the Fiscal Year 2015-2016 Budget. Motion: Honeycutt Second: Halliburton Ayes: Tate, Spencer, Freed, Honeycutt, Halliburton, and Simon Nays: None Approved: 6-0 September 15, 2015 RESOLUTION NO. 413-2015-01 A RESOLUTION OF THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING AND PROPOSING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30,2016; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS AND PROVIDING AN EFFECTIVE DATE Item 3. Consider the minutes of the September 10, 2014 Grapevine 4B Economic Development Corporation meeting and take any necessary action. City Secretary Tara Brooks recommended approval of the minutes from the September 10, 2014 meeting. Motion was made to approve the minutes as presented. Motion: Halliburton Second: Honeycutt Ayes: Tate, Spencer, Freed, Honeycutt, Halliburton, and Simon Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:42 p.m. Motion: Freed Second: Honeycutt Ayes: Tate, Spencer, Freed, Honeycutt, Halliburton, and Simon Nays: None Approved: 6-0 Passed and approved by the Grapevine 4B Economic Development Corporation of the City of Grapevine, Texas on this the 6th day of September, 2016. ATTEST: Tara Brooks City Secretary 4O��M\G DEVgjo � n 0 Aui * 2 APPROVED: William D. Tate President