HomeMy WebLinkAboutItem 17 - Epoxy Flooring for Oak Grove Ballfield FacilitiesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 16, 2016
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
EPDXY FLOORING AND INSTALLATION SERVICES FOR THE
OAK GROVE BALLFIELD FACILITIES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of epoxy flooring
services for the Oak Grove Ballfield facilities from Retail Commercial Flooring Services.
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-009 (Parks
Bldgs. Repairs & Maint.) for an amount not to exceed $30,700.00.
This request is for the replacement of epoxy flooring in the restrooms, concessions, first
aid, tournament room, and the H & I fields small restrooms. The flooring is seven years
old and has lost the slip resistant coating.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Retail Commercial
Flooring Services. The Facility Services Division staff of the Public Works Department
and Purchasing reviewed the contract for specification compliance and pricing and
determined that the contract would provide the best product, service and pricing for
meeting the needs of the City.
Staff recommends approval.
CH/LW
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
EPDXY FLOORING AND INSTALLATION SERVICES FOR
THE OAK GROVE BALLFIELDS FACILITIES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section
271.102 to enter into a cooperative purchasing program agreement with other qualified
entities in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative
(BuyBoard) and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract with Retail Commercial Flooring Services, contract no. 476-15,
Flooring, Indoor/Outdoor and Sports Surfaces; and
WHEREAS, the City of Grapevine, Texas has a need to purchase new epoxy
flooring and installation services for the Oak Grove Ballfields facilities due to age of the
flooring; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of new epoxy flooring and installation services for the Oak Grove Ballfields
facilities from Retail Commercial Flooring Services through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $30,700.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said epoxy flooring and installation services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of August, 2016.
ia•2T M"D
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2