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HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of August, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:15 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of City facilities pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:17 p.m. The closed session ended at 7:40 p.m. August 2, 2016 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Section 551.072 or Section 551.087. City Manager Bruno Rumbelow requested City Council approve an Economic Development Agreement with Waterpark Venture Management Services, LLC and authorize the City Manager to execute same and all associated documents. Motion was made to approve an Economic Development Agreement with Waterpark Venture Management Services, LLC and authorize the City Manager to execute same and all associated documents. Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:42 p.m. in the City Council Chambers. Item 2. Invocation. Council Member Mike Lease delivered the invocation. Item 3. Posting the Colors and Pledge of Allegiance. Boy Scout Troop 328 Posted the Colors and led the Pledge of Allegiance. Item 4. Citizen Comments Aram Azadpour, PO Box 2644, Grapevine, Texas spoke in support of the City's Police Department. Laura Jenkins, 8101 Canyon Oak Drive, North Richland Hills, Texas spoke about her son Roy Adams Jr. and the City's Police Department. NEW BUSINESS Item 5. Consider a resolution to accept the Certified Tax Rolls having a total appraised value of $11,205,746,806, less exemptions of $3,930,936,130, for a net taxable value of $7,274,810,676 and take any necessary action. 2 August 2, 2016 Chief Financial Officer Greg Jordan presented this item to Council. The estimated tax collection rate for the tax year was 100%. As prescribed by law, the appraised value from the certified rolls is $11,205,746,806, less $3,930,936,130 in exemptions, for a net taxable value of $7,274,810,676. The new construction value included in the net taxable value amount is $37,353,984. RESOLUTION NO. 2016-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR TAX YEAR 2016 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Motion was made to approve Resolution No. 2016-061 accepting the Certified Tax Rolls. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider a resolution authorizing the purchase of a Christmas Elves Village from Arnett Marketing through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) and take any necessary action Parks and Recreation Director Kevin Mitchell presented this item to Council for the purchase of a Christmas Elves Village for an amount not to exceed $85,800. The Elves Village will be located in Liberty Park Plaza during the holiday season. It will be an original decoration that is being designed and built for the City. Motion was made to approve the resolution authorizing the purchase of a Christmas Elves Village. Motion: Spencer Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A CHRISTMAS ELVES VILLAGE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE 3 August 2, 2016 Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider renewal of an annual contract with Kronos Inc. for workforce management cloud hostinq through a Cooperative Purchasinq Agreement with U.S. Communities. Fire Chief Darrell Brown recommended approval of the purchase of workforce management cloud hosting for automated payroll software for the Fire Department in an amount of $15,690. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 8. Consider renewal of annual contracts with Arbor Masters Tree Service as the primary vendor and Preservation Tree Service as the secondary vendor for tree maintenance services. Parks and Recreation Director Mitchell recommended approval of the contracts for tree maintenance services for an estimated annual amount of $375,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 9. Consider a resolution authorizinq the purchase of a public safety radio coverage system from DFW Communications through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard) Police Chief Eddie Salame recommended approval of the purchase of a Distributed Antenna System (DAS) for the new Grapevine Public Safety Building. This purchase will allow communications of the public safety radio system throughout the facility without 4 August 2, 2016 interference or interruption. The Tarrant County 9-1-1 District will be reimbursing the City of Grapevine $40,000.00 of the cost of this purchase. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PUBLIC SAFETY RADIO COVERAGE SYSTEM THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consider renewal of an annual contract for law enforcement uniforms with Red the Uniform Tailor through an Interlocal Cooperative Agreement with the City of Frisco Texas. Police Chief Salame recommended approval of the annual contract for law enforcement uniforms on an as -needed basis for an estimated annual amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider a resolution authorizing a sole source replacement of a bus engine for a Convention and Visitors Bureau shuttle bus from Southwest International Trucks. Public Works Director Stan Laster recommended approval of the purchase of a bus engine for the Convention and Visitors Bureau shuttle bus services fleet in an amount of $21,732.58. One unit has an engine defect that requires a complete engine replacement. Southwest International Trucks will remove the defective engine and install a new diesel engine, with a warranty. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 5 August 2, 2016 RESOLUTION NO. 2016-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE THE SOLE SOURCE REPLACEMENT OF A SHUTTLE BUS ENGINE AND PROVIDING AN EFFECTIVE DATE. Item 12. Consider renewal of annual contracts for water and wastewater chemicals with Brenntag Southwest, Inc.; DPC Industries Inca Fort Bend Services Inc.; and Univar USA, Inc. and not renew the contract with Chemtrade Chemicals US LLC Public Works Director Laster recommended approval of the annual contracts for water and wastewater chemicals purchases on an as -needed basis for an annual estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider the minutes of the June 18 2016 Special City Council meeting and the July 19, 2016 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 WIP21611219 Motion was made to adjourn the meeting at 7:57 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of August, 2016. Al U221INN"I William D. Tate Mayor ATTEST: Tara Brooks City Secretary August 2, 2016 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of August, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Darlene Freed Sharron Spencer Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary Greg Jordan Chief Financial Officer Mayor Tate called the workshop to order at 6:10 p.m. Item 1. City Council to conduct a workshop relative to the Fiscal Year 2016-2017 budget and take any necessary action City Manager Bruno Rumbelow introduced the Fiscal Year 2016-2017 budget. Chief Financial Officer Greg Jordan presented the budget to Council, including a summary of all funds. Mr. Jordan noted the effective tax rate decreased from $0.328 to $0.289. The total operating budget is $172,862,071. The largest expenditure in the budget is compensation. Staff is proposing a 3% increase for general employees and a 7% increase for police and fire. The increase is dependent on employees passing their annual evaluations. The other priorities of this budget was to preserve the fund balance at 25%, continuity of services and public safety building staffing. Convention and Visitors Bureau Executive Director P.W. McCallum and Fire Chief Eddie Salame answered questions from Council. The public hearing to seek public comments on the Fiscal Year 2017 operating budget will be held during the regular City Council meeting on August 16, 2016. City Council will adopt the budget and effective tax rate on September 6, 2016. August 4, 2016 There was no formal action taken by the City Council. ADJOURNMENT Motion was made to adjourn the meeting at 6:58 p.m. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of August, 2016. ATTEST: Tara Brooks City Secretary K William D. Tate Mayor