HomeMy WebLinkAboutItem 16 - Playground StructuresMEETING DATE:
SUBJECT:
RECOMMENDATION:
.71,1911 MTCO111CIL
i - ! RUMBELOW, CITY MANAGER
AUGUST 16, 2016
APPROVAL OF A RESOLUTION FOR THE PURCHASE 01
PLAYGROUND - AND ADOPT ....•... •
ORDINANCE
City Council to consider approval of a resolution for the purchase of playgrounds from
Webuildfun, Inc. in the current fiscal year and the PlayWell Group, Inc. and adopt the
attached appropriation ordinance.
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Upon approval of the attached appropriation ordinance, funds will be available in account
177-48840-312-019-161008-08 in the amount not to exceed $525,992.89. Funding is
provided through a combination of insurance proceeds from the 2015 flood and FEMA
reimbursements.
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This purchase is to replace the damaged playground structures at the Vineyards
Campground, Meadowmere Park, and Oak Grove Soccer Complex. The current
structures have been under water for over 13 months and are not safe for play. The new
structures will be a modern version of the current structures. See attached renderings.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (BuyBoard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to PlayWell Group, Inc.
and Miracle webuildfun, inc. The Parks and Recreation Department staff and Purchasing
reviewed the contract for departmental specification compliance and pricing and
determined that the contract would provide the best product and pricing for meeting the
needs of the City.
Staff recommends approval.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PLAYGROUND STRUCTURES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard)
and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has a
current established contract no. 423-13, Parks and Recreation Equipment, Field Lighting
Products and Installation, with Miracle webuildfun, inc. and will have a new contract no.
512-16 Parks and Recreation Equipment, Field Lighting Products and Installation,
beginning October 1, 2016 with PlayWell Group, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to replace playground
structures at various parks; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of playground structures from Miracle webuildfun, inc. in the current fiscal year
and PlayWell Group, Inc. next fiscal year through an Interlocal Participation Agreement
with The Local Government Purchasing Cooperative (BuyBoard) for an amount not to
exceed $525,993.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said playground structures.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of August, 2016.
F-AT0000-71iff 01
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2
ORDINANCE •
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $525,993 FROM
THE CAPITAL PROJECTS FUND; AUTHORIZING A FINAL
TRANSFER TO THE GRANT FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to replace playgrounds
that sustained damage during the 2015 flood events; and
WHEREAS, the replacement of these playgrounds will be located at the Vineyards
Campground, Meadowmere Park, and Oak Grove Soccer Complex; and
WHEREAS, the funding for the completed playground projects will be accomplished
by an inter -fund transfer from the Capital Projects Fund to the Grant Fund; and includes
insurance proceeds and FEMA reimbursements; and
WHEREAS, once FEMA and insurance proceeds are approved and received they
will be used to reimburse the Capital Project Fund; and
WHEREAS, on February 18, 2016 the Parks and Recreation Advisory Board
recommended approval; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW, •' ORDAINED BY THE CITY COUNCILOF OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes a final transfer from the
Capital Projects Fund to the Grant Fund after finalized FEMA and insurance proceeds.
Section 3. That the City Council hereby authorizes an amount of $525,993.00 to
be appropriated; and
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety,
and general welfare which requires that this ordinance shall take effect immediately from
and after its passage and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of August, 2016.
FTAI W a
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Ordinance No. 2