HomeMy WebLinkAboutItem 17 - TreesMEMO TO:
FROM:
MEETING DATE
SUBJECT
RECOMMENDATION:
TSM 0
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER)W
JANUARY 21, 2003
APPROVAL OF CONTRACT RENEWAL, BID NUMBER 74-2001,
TREES
City Council to consider renewal of a contract to Unique Landscaping as primary
supplier for an annual contract for the purchase and installation of various types of trees.
Contract expenditures will not exceed the annual budgeted amount for this service. A
copy of the original agenda memo and bid tabulation is attached for review.
FUNDING SOURCE:
100-42205-312-3 General Fund/Parks Maintenance/Grounds Maintenance .... $20,000
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Bids were publicly read aloud per the
attached tabulation sheet.
Notice to bidders was published in the Grapevine Sun and the Fort Worth Star Telegram
on November 23, 2000 and November 30, 2000.
Council first approved this contract on January 9, 2001. The contract was approved for
one year with three renewal options. This is the second renewal.
This contract established fixed pricing for the purchase and installation of various types
of trees to be used as needed by the Parks Department. The contract calls for the trees
to be planted on private as well as public property. Due to this fact the safety of the
citizens of Grapevine and park patrons is a top priority when working within the City.
January 16, 2003 (7:57AM)
t„
City Council originally approved Hampton Landscaping as the primary supplier and
Unique Landscaping as the secondary supplier for this service. During the previous
contract period, the Staff documented several contract and safety violations on the
primary supplier (Hampton Landscaping). On several occasions, Hampton Landscaping
was notified by certified mail of the violations but did not comply with the contract
specifications and safety requirements. Because of safety concerns, Staff notified
Hampton they would no longer be used as the primary supplier for this service. The
secondary supplier (Unique Landscaping) has performed the service satisfactorily during
the contract period.
Staff recommends approval of a renewal award to Unique Landscaping as primary
supplier for this service.
E
January 16, 2003 (7:57AM)
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER Af
MEETING DATE: JANUARY 15, 2002
SUBJECT: APPROVAL OF CONTRACT RENEWAL, BID NUMBER 74-2001,
TREES
RECOMMENDATION:
City Council to consider renewal of a contract to Hampton Landscaping as primary
supplier and Unique Landscaping as secondary supplier for an annual contract for the
purchase of various types of trees. Contract expenditures will not exceed the annual
budgeted amount for this service. A copy of the original agenda memo and bid
tabulation is attached for review.
FUNDING SOURCE:
100-42205-312-3 General Fund/Parks Maintenance/Grounds Maintenance ... .$20,000
Jansen]
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Bids were publicly read aloud per the
attached tabulation sheet.
Notice to bidders was published in the Grapevine Sun and the Fort Worth Star Telegram
on November 23, 2000 and November 30, 2000.
This contract established fixed pricing for various types of trees to be used as needed by
the Parks Department.
Council first approved this contract on January 9, 2001. The contract was approved for
one year with three renewal options. This is the first renewal. Both vendors have
indicated that they will renew the contract at the same pricing originally quoted and both
have satisfactorily performed the service during the original contract period.
Staff recommends approval of a renewal award to Hampton Landscaping as primary
supplier and Unique Landscaping as secondary supplier.
W
December 10, 2001 (4:48PM)
--- ---- _. wVV Page 1
CITY_OESSRAPFy(ME B le. Trees (Annual Contract)
Bid Tabulationform
re.,•o-
VENDORS.................................................
Totals...................................................
Planted
B88
, Planted,,
Cenfainer.
Ricked Up
B&B Y' a
Picked Up
Container
Delivered
88B
.Delivered
ContaMei
y
_taked
$195.00
$325.00
$180.00
$300.00 I 5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
5550.00
5300.00
$520.00
$25.00
$350.00
$620.00
$300.00
i
$575 00 '325.00
$570.00
$25.00
$195.00
$325.00
$180.00
i�
S300 00 1 5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
5550 00 5300.00
$520.00
1 $25.00
$350.00
$620.00
$300.00
5575 G0 �� ;325.00
$570.00
$25.00
$195.00
$325.00
$180.00
S300 0f 5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
S550 C'
fI
± ;300 00
$520.00
$25.00
$350.00
$620.00
$300.00
5575.0^
5325.00
$570.00
$25.00
$195.00
$325.00
$180.00
$300 00
5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
S55000
5300.00
$520.00
$25.00
$350.00
5620.00
$300.00
S575 r&,0
5325.00
$570.00
$25.00
$195.00
$325.00
$180.00
5300 00 (
5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
5550.00
5300.00
$520.00
$25.00
$350.00
$620.00
$300.00
S57500
5325.00
$570.00
$25.00
$195.00
$325.00
5180.00
S30000
5185.00
$300.00
$25.00
$325.00
$600.00
$275.00
$55000
S300.00
S520.00
$25.00
$350.00
$620.00
$300.00
$575.00
5325.00
5570.00
$25.00
$195.00
5325.00
$180.00
$300.00
5185.00
5300.00
$25.00
$325.00
$600.00
5275.00
S550.00
5300.00
$520.00
$25.00
$350.00
$620.00
5300.00
$57500
S325.00
$570.00
$25.00
$175.00
$275.00
$170.00
$250.00
$170.00
$250.00
$25.00
$225.00
$350.00
$220.00
$310.00
5220.00
$310.00
$25.00
$250.00
$375.00
$225.00
$320.00
$220.00
$350.00
$25.00
$175.00
$275.00
$170.00
$250.00
$170.00
$250.00
$25.00
$225.00
$350.00
$220.00
$310.00
$220.00
$310.00 ..
$25.00
$195.00
$325.00
$180.00
$300.00
$185.00
$300.00
$25.00
$195.00
$325.00
$180.00
$300.00
$185.00
$300.00
$25.00
$195.00
$325.00
$180.00
$300.00
$185.00
$300.00
$25.00
$250.00
$375.00
$225.00
$320.00
$220.00
$350.00
$25.00
$250.00
$375.00
$225.00
$320.00
$220.00
$350.00
$25.00
$8.225.00
$14,165.00 1
$7,280.00
$12,955.00
57,665.00 1
$12.800.00
$775.00
Todays Date: 12/08/2000 { t Page 2
CITY OE GRA pE E E :ld. Tres (Annual Contract)
Item O Unit Item Description
1 10 Ea 2" Bald 5
awn
$164.00
=eM
der IW
$272.00
- A,.
$102.50
� delivered R
B&B
$170.00 $131.20
� DeElve�
�rs€aer
ec
Stakinq Price
$217.60
2
10
Ea3""
mal
$280.00
$296.00
$175.00
$185.00
$224.00
$236.80
Not Included
3
10
Ea
4" BAId
$502.00
$702.00
$313.75
$438.75
$401.60
$561.60
With Bid
4
10
Ea
2" Bur Oak
$182.00
$190.00
$113.75
$118.75
$145.60
$152.00
5
10
Ea
3" Sur Oak
$280.00
$356.00
$175.00
$222.50
$224.00
$284.80
6
10
Ea4"
Bur Oast
$576.00
$1,100.00
$360.00
$687.50
$460.80
$880.00
7
10
Ea
2" Cedar Elm
$164.00
$176.00
$102.50
$110.00
$131.20
$140.80
8
10
Ea
3" Cedar Elm
$264.00
$410.00
$165.00
$256.25
$211.20
$328.00
9
10
Ea
4" Cedar Elm
$392.00
$492.00
$245.00
$307.50
$313.60
$393.60
10
10
Ea
2" Chin. Pistache
$206.00
$238.00
$128.75
$148.75
$164.80
$190.40
11
10
Ea
3" Chin. Pistache
$356.00
$370.00
$222.50
$231.25
$284.80
$296.00
12
10
Ea
4"C i tame
$608.00
$700.00
$380.00
$437.50
$486.40
$560.00
13
10
Ea
2" Lacebark Elm
$196.00
$196.00
$122.50
$122.50
$156.80
$156.80
14
10
Ea
3" Lacebark Elm
$336.00
$600.00
$210.00
$375.00
$268.80
$480.00
15
10
Ea
4" Lac0ark Fl[71
$500.00
$1,100.00
$312.50
$687.50
$400.00
$880.00
16
10
Ea
2" Live Oak
$182.00
$196.00
$113.75
$122.50
$145.60
$156.80
17
10
Ea
3" Live Oak
$296.00
$600.00
$185.00
$375.00
$236.80
$480.00
18
10
Ea
4" Liv Oak
$420.00
$1,100.00
$262.50
$687.50
$336.00
$880.00
19
10
Ea
2" Shumard Oak
$182.00
$196.00
S113.75
$122.50
$145.60
$156.80
20
10
Ea
3" Shumard Oak
$336.00
$600.00
$210.00
$375.00
$268.80
$480.00
21
10
Ea
4" Shumard Oak
$476.00
$1,100.00
$297.50
$687.50
$380.80
$880.00
22
10
Ea
4-6' Cre e Myrtle
$76.00
$116.00
$47.50
$72.50
$60.80
$92.80
23
10
Ea
6-8' Cre e M rtle
$112.00
$116.00
$70.00
$72.50
$89.60
$92.80
24
10
Ea
8-10" Cre e Mvrtle
$196.00
$296.00
$122.50
$185.00
$156.80
$236.80
25
10
Ea
4-6' Eastem Red
$96.00
$120.00
$60.00
$75.00
$76.80
$96.00
261
10
Ea
6-8' Eastem Red
$120.00
$136.00
$75.00
$85.00
$96.00
$108.80
27
10
Ea
2" Mexican Plum
$156.00
$156.00
$97.50
$97.50
$124.80
$124.80
28
10
Ea
2"Redbud
$196.00
$196.00
$122.50
$122.50
$156.80
$156.80
29
10
Ea
2" Golden Rain Tree
$196.00
$196.00
$122.50
$122.50
$156.80
$156.80
30
10
Ea
6-8' Possumhaw Hol
$176.00
$176.00
$110.00
$110.00
$140.80
$140.80
31
10
Ea
6 8' Yau on Holl
$116.00
$124.00
$72.50
$77.50
$92.80
$99.20
Totals ...................................................
$8.338.00
$12,622.00
$5,211.25
1$7,888.75
1 $6,670.40
$10,097.60
$0.00
CITY OF GRAPEVINE B. .is.
OW-Tabutatl4n For Bid Open DateMme:
VENDORS................................................. Unique Landscapin
Totals...................................................
nWws
Trees (Annual Contract)
1218/00, 3:00pm
tahted<�
B&B _ontainerB&
� ani
- f �1ck EJ�r
_
PTcketf Up
Container
Deifvereii
B&B'
�- t �.. .
CTsnfab'�ei
.
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
$150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
$200.00
$495.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
$150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
3200.00
$495.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
3150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
5200.00
$495.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
5150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
$200.00
$495.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
3150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
$200.00
$495.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
$150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
$200.00
$495.00
$120.00-
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$225.00
$325.00
$150.00
$250.00
$150.00
$250.00
$120.00
$325.00
$525.00
$200.00
$495.00
$200.00
$495.00
$120.00
$65.00
$85.00
$50.00
$75.00
$50.00
$75.00
$120.00
$85.00
$122.00
$95.00
$110.00
$95.00
$110.00
$120.00
$110.00
$142.00
$120.00
$135.00
$120.00
$135.00
$120.00
$65.00
$85.00
$50.00
$75.00
$50.00
$75.00
$120.00
$85.00
$147.00
$95.00
$110.00
$95.00
$110.00
$120.00
$127.00
$147.00
$85.00
$125.00
$85.00
$125.00
$120.00
$200.00
$325.00
$150.00
$200.00
$150.00
$200.00
$120.00
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
$120.00
$85.00
$147.00
$95.00
$110.00
$95.00
$110.00
$120.00
$85.00
$147.00
$95.00
$110.00
$95.00
$110.00
$120.00
$5,646.00
$8,326.00
$3,880.00
$7,140.00
$3,880.00
$7,140.00
$3,720.00
Todays Date: 12108/2000
cn"y OF GRAPEVINE B( a:
Bid Tabulation Form Bid Open Date/Time:
VENDORS ...............................»...»»...»».. .
Trees (Annual Contract) `
Item
O Unit
10 Ea
Item Description
2" Bit
$110.00
Tne:
$200.00
$102.50
$102.50
$112.50
$112.50
Included
1
2
10 Ea
" B I
$165.00
$300.00
$145.50
$154.50
$164.50
$164.50
Included
3
10 Ea
4" B I
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
Included
4
10 Ea
2" Bur Oak
$110.00
$200.00
$102.50
$102.50
$112.50
$112.50
Included
5
10 Ea
3" Bur Oak
$165.00
$300.00
$175.00
$185.00
$185.00
$185.00
Included
61_
10 Ea
4" Bur tai
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
Included
710
Ea
2" Cedar Elm
$110.00
$200.00
$102.50
$102.50
$112.50
$112.50
included
8
10 Ea
3" Cedar Elm
$165.00
$300.00
$145.00
$145.00
$15500
$155.00
included
9
10 Ea
4!_Ced-ar_BM
$220.00
$400.00
$22500
$225.00
$235.00
$235,00
Included
10
10 Ea
2" Chin. Pistache
$110.00
$200.00
$102.50
$102.50
$112.50
$112.50
included
11
10 Ea
3" Chin. Pistache
$165.00
$300.00
$145.00
$145.00
$155.00
$155.00
Included
12
10 Ea
dfhin. Pistache
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
Included
13
10 Ea
2" Lacebark Elm
$110.00
$200.00
$102.50
$102.50
$112.50
$112,50
included
141
10 Ea
3" Lacebark Elm
$165.00
$300.00
$145.00
$145.00
$155.00
$155.00
Included
15
10 Ea
4" Lacebark Elm
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
included
16
10 Ea
2" Live Oak
$110.00
$200.00
$122.50
$122.50
$132.50
$132.50
included
17
10 Ea
3" Live Oak
$165.00
$300.00
$175.00
$175.00
$185.00
$185.00
Included
18
10 Ea
4- k
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
InGuded
19
10 Ea
2" Shumard Oak
$110.00
$200.00
$122.50
$122.50
$132.50
$132.50
Included
20
10 Ea
3" Shumard Oak
$165.00
$300.00
$175.00
$175.00
$185.00
$185.00
Included
21
10 Ea
4" Shumard Oak
$220.00
$400.00
$225.00
$225.00
$235.00
$235.00
Included
22
10 Ea
4-6' Crepe Myrtle
$110.00
$200.00
$54.50
$54.50
$64.50
$64.50
Included
23
td Ea
6-8' Cre e We
$110.00
$200.00
$64.50
$64.50
$74.50
$74,50
included
24
10 Ea
8-10' Cre e e
$110.00
$200.00
$74.50
$74.50
$84,50
$84.50
included
25
10 Ea
4-6' Eastem Red
$155.00
$200.00
$92.50
$92.50
$102.50
$102.50
Included
261
10 Ea
6-8' Eastern Red
$55.00
$100.00
$102.50
$102.50
$112.50
$112.50
Included
27
10 Ea
2" Mexican Plum
$110.00
$200.00
$125.00
$125.00
$135.00
$135.00
Included
28
10 Ea
2" Redbud
$110.00
$200.00
$105.00
$105.00
$115.00
$115.00
Included
29
10 Ea
2" Golden Rain Tree
$110.00
$200.00
$105.00
$105.00
$115.00
$115.00
included
30
10 Ea
6-8' Possumhaw HolIX
$55.00
$100.00
$84,50
$84.50
$94.50
$94.50
included
31
10 Ea
6-8' Yau on Hol
$55.00$100.00
$64.50
$64.50
$74.50
Yid 5n
Inclnrlarl
Totals..................................................