HomeMy WebLinkAboutItem 12 - Golf Course Environmental AssistanceMEMO TO:
FROM
MEETING DATE
SUBJECT:
RECOMMENDATION:
ITEM • %2 NNEENUMMUNNOW
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER //
FEBRUARY 18, 2003
AMENDMENT TO GOLF COURSE ENVIRONMENTAL
ASSISTANCE CONTRACT
City Council to authorize the City Manager to execute an amendment to a contract with
Freese & Nichols, Inc. for environmental compliance assistance for the Cowboy's Golf
Course in the amount of $30,740.
FUNDING SOURCE:
Funding is available in the Lake Enterprise Fund — Professional Services 210-445540-
340-2 - $20,740 and 210-12050-000-0 - $10,000.
BACKGROUND:
The Cowboy's Golf Course is constructed on U.S. Army Corps of Engineers land, sub-
leased from the City. The owners have had to meet extensive environmental compliance
and mitigation requirements. The City is required to ensure compliance with all
environmental conditions; however, EAGL/Cowboy's are paying all costs related to
construction of the golf course and to mitigation construction.
The mitigation requirements include planting a large number of trees off-site in the upper
end of Lake Grapevine as well as construction of additional wetlands and planting of trees
on the golf course. The initial planting of the off-site mitigation area was accomplished in
2001. The City was required to submit quarterly reports on the progress of the mitigation
and to conduct tree survival studies in 2001 and the 2002 growing seasons.
Analysis of the progress at the end of 2002 indicated that another 14.1 acres of trees are
required to be planted in order to meet the USACE requirements for complete mitigation.
This contract amendment will cover the environmental reviews necessary at the end of
2002 for approval of the planting strategy for the additional acreage and for continued
quarterly monitoring for 2003 and 2004. With this final addition to the contract, the total
amount over the life of the contract is $173,720. The cost for the compliance requirements
is being reimbursed to the City by EAGL through the lease/rental fee of 3% of gross
receipts.
Staff recommends approval.
WAG/cjc
H:AGM F&Nenviromental
February 13, 2003 (10:22AM)
Freese
(-and •
N 1 C n o k, Inc. Engineers Environmental Scientists Architects
4055 International Plaza, Suite 200 Fort Worth, Texas 76109 817 735-7300
January 21, 2003
Mr. William A. Gaither
Director of Administrative Services
City of Grapevine
P.O. Box 95104
Grapevine, Texas 76099
817 735-7491 fax www.freese.com
D
F�FQ sF,
JAN 2 2 2003 P]
CITY OF GRAPEVINE
DIRECTOR OF
ADMINISTRATIVE SERVICES
Re: Contract Modification for 2002-2004 Additional Services for Cowboys Golf Club
Dear Mr. Gaither:
Per our recent conversation, I am enclosing two original contract change authorization forms
for your consideration. The services covered by this modification request are described on
the enclosed forms and include items related to permit compliance monitoring and
coordination efforts with the Corps of Engineers and Evergreen Alliance Golf Limited
(EAGL) for the off-site mitigation area. As you know, we are awaiting a determination from
the Corps as to whether any further work must be done regarding the on-site mitigation.
I estimate that this budget modification will carry us through 2004, barring any unforeseen
issues that might arise. The Corps' decision to require the remedial planting will require
biannual monitoring reports for two years (2003 and 2004), assuming that the plantings meet
the success criteria. Expenditures in the coming two years relate to permit compliance
monitoring, including tree survival counts in the off-site mitigation area, preparation of
compliance reports, and consultation with the Corps and EAGL.
I anticipate the following activities in 2003;
• January — one field visit to observe remedial plantings, including planting techniques
and seedling condition,
• February — one field visit to observe aerial extent of the completed plantings,
• April — one field visit to make observations and prepare a biannual report due to the
Corps in April,
• August — one field visit to observe field conditions relative to seedling survival and to
prepare for seedling, counting in the fall,
• October — Conduct seedling survival count (may take two days) and prepare report
due to the Corps in October.
Activities for 2004 are similar to those in 2003 and include;
• April — one field visit to make observations and prepare a biannual report due to the
Corps in April,
• August — one field visit to observe field conditions relative to seedling survival and to
prepare for seedling counting in the fall,
• October — Conduct seedling survival count (may take two days) and prepare report
due to the Corps in October.
Our estimated fee assumes that an EAGL representative will be present during all site visits
to discuss observations. EAGL will be given the option of accompanying us during the
seedling survival counts. This should allow us to point out any deficiencies that might be
observed without having to make a second site visit to meet with EAGL's staff. Freese and
Nichols, Inc. will send two scientist to conduct the seedling survival counts.
Thank you for the continuing opportunity to serve the city of Grapevine on this project. If
the services and fee presented on the enclosed change forms are acceptable, please sign both
forms, keep one for your records and return the other for our files. Please call me at (817)
735-7272 if you have any questions regarding this request.
Yo s truly,
Steven P. Watters, PWS
Discipline Leader
Environmental Assessment and Permits
Enclosures
xc: Mike Nichols
Barbara Nickerson
Jana Collier
File GPV99196/2.10
[GPV99196]TAContracts\Contract Mod jan03 cover.doc
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170
FREESE - NICHOLS
CONTRACT CHANGE AUTHORIZATION FORM
Client: City of Grapevine
Administrative Services
F&N Project No.: GPV99196
200 South Main P.O. Box 95104
Client Contract Ref.:
Grapevine, Texas 76099
ATTN: William A. Gaither
Date: January 21, 2003
Project Description: Cowboys Golf Club
Description of Services Added:
1. Conduct permit compliance monitoring and prepare biannual reports through the year 2003.
2. Consult with the Golf Course Developer regarding scheduling and progress of remedial off-site mitigation
planting.
3. Make site visits to observe EAGL's remedial mitigation activities, including irrigation system construction
and tree planting.
4. Conduct a tree survival survey at the end of the year 2003 growing season, analyze the data, and
document the results in the biannual monitoring report.
5. Consult with the City, the Golf Course Developer, and the Corps regarding permit compliance issues at
both the off-site mitigation area and the golf course.
6. Conduct permit compliance monitoring and prepare biannual reports through the year 2004.
7. Conduct a tree survival survey at the end of the year 2004 growing season, analyze the data, and
document the results in the biannual monitoring report.
Compensation shall be adjusted as follows:
1. Permit compliance monitoring services rendered in 2002 $7,890.00
2. Permit compliance activities estimated for 2003 $12,850.00
3. Permit compliance activities estimated for 2004 $10,000.00
Total $30,740.00
Current Contract $142,980.00
Revised Total Contract $173,720.00
Schedule shall be adjusted as follows:
Completion date will be revised to October 2004.
The above described services shall proceed upon return of this Contract Change Authorization. Services will
be billed as they are done. All other provisions, terms, and conditions of the agreement forservices which are
not expressly amended shall remain in full force and effect.
❑ A contract modification will be submitted.
X This Contract Change Authorization will serve as contract modification.
FREESE AND NICHOLS, INC.: CLIENT:
TITLE:
DATE:
TITLE:
DATE:
L
DISTRIBUTION: PM, GROUP MGR., DISC. LDR., PER. ANAL., CONTRACT ADMIN.
4055 INTERNATIONAL PLAZA, SUITE 200 • FORT WORTH, TEXAS 76109-4895 a TELEPHONE: 817-735-7300 • METRO: 817-429-1900 • FAX: 817-735-7491
[9Pv99196]TAContracts\Fee Mod Request janOldoc