HomeMy WebLinkAboutItem 02 - Traffic Control SystemITEM i a 4 .�...,�
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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: APRIL 1, 2003
SUBJECT: APPROVAL OF PROPOSAL 147-2003, TRAFFIC CONTROL
SYSTEM
RECOMMENDATION:
City Council to consider approval of an award to Naztec, Inc. for a contract to install a
traffic control system for the City of Grapevine. This award will be for a total amount of
$141,200.00. The bid tabulation is attached for review.
FUNDING SOURCE:
The traffic signal system vendor contract is part of the Citywide Traffic Signal
Improvements project and is funded in large part by a Congestion Mitigation and Air
Quality (CMAQ) federal grant. The following is the total project funding breakdown.
This project is administered by the State. Funds are available in the following accntints
Funding source
Account
Federal funding:
$ 312,539
State matching funds
$ 68,431
City Matching funds
$ 82,030
Total Project Cost:
$ 463,000
This project is administered by the State. Funds are available in the following accntints
Funding source
Account
Amount
Award
TXDOT Signal Improvements -Salaries
Full Time
113-41100-415-4
$57,000
TXDOT Signal Improvements -Salaries
Over Time
113-41107-415-4
$10,000
TXDOT Signal Improvements -Salaries
Part Time & Hourly
113-41180-415-4
$ 6,000
TXDOT Signal Improvements -Minor
Apparatus & Tools
113-42281-415-4
$10,000
TXDOT Signal Improvements-
Professional Services
113-44540-415-4
$50,000
TXDOT Signal Improvements-
Infrastructure
113-48899-415-4
$247,970
$111,548
96 GO Bonds
178-78368-009
$82,030
$29,652
TOTAL
$463,000
$141,200
March 25, 2003 (3:17PM)
BACKGROUND:
The Citywide Traffic Signal Improvements project involves designing and installing a
state-of-the-art communication system to communicate with all traffic signals in the City
(including state owned signals). The system vendor contract involves the traffic signal
hardware and software components. The system software allows Staff to monitor and
control all the traffic signals from a remote location. This system will allow the staff to
better monitor and control the flow of traffic in Grapevine. The traffic signal hardware is
related to the traffic signal controller at each traffic signal. Since controllers need to be
compatible with the system software, they must be supplied by the same vendor.
Request for proposals for this procurement were sent to five prospective vendors in
accordance with Local Government Code Section 252.021 (c). Notice of the bid was
published in the Fort Worth Star Telegram and the Grapevine Sun on January 23, 2003
and January 30, 2003.
Because of the highly technical equipment used and the importance of procuring a
reliable system, a request for proposal format was used to solicit pricing. Two proposals
were received from the five prospective vendors. As required under the proposal format
a set of criteria that specified the relative importance of certain evaluation factors was
set forth in the proposal specifications and used to evaluate each proposal.
Through this evaluation process as shown in attachment "A" it was determined that
Naztec, Inc. submitted the proposal that best met all of the evaluation criteria.
During the evaluation process it was determined that although Siemens rated higher in
the cost of their proposal, they rated lower in quality and reliability of customer service,
in the experience that previous clients had with their system, and in the qualifications of
the project manager & key personnel to be used on the project.
Naztec rated highest overall of the criteria set out in the proposal.
This evaluation process is allowed under Local Government Code, Section 252.042 (c).
In addition, staff held discussions and negotiated with Naztec, Inc. in order to obtain
their best and final offer. The final offer was $141,200.00.
Staff recommends approval of an award to Naztec, Inc.
CD
March 26, 2003 (3:44PM)
ATTACHMENT "A"
Ranking Criteria
NazTec
Siemens-
Comments
ITS(Eagle)
Quality and Reliability
20
10
Staff has considerable experience
of Customer Service
with both vendors since we have
used both Eagle and Naztec
controllers at several signals in the
City. Siemens uses a local
distributor to service their system
and controllers while Naztec uses
their own personnel. Our
experience has shown that Naztec
service personnel are extremely
knowledgeable and provide service
in a timely manner. Siemens
customer service has been below
average. Their distributor's
personnel are not as knowledgeable
and their service has not been
timely.
Features and
20
20
Both the controller and central
Capabilities of
system are feature rich, user-friendly
system
and have a multitude of capabilities.
Cost
15
20
Naztec's bid price for the system
and controllers is $141,200.
Seimens bid price for a similar
system and controllers is $132,750
(some items were estimated).
However, Naztec's bid price is their
final and best offer. Siemens' best
offer may have been slightly lower
than their bid price. See table below
on cost breakdown.
System supplier's
10
10
Both Naztec and Siemens have
experience,
implemented several complex
background and
systems in many parts of the country
qualifications
and they are both equally
experienced.
ATTACHMENT "A" (continued)
March 25, 2003 (3:17PM)
Experience of
10
5
Naztec provides direct support to
previous clients with
clients and received extremely good
system and system
ratings from the list of references
supplier
that Naztec provided. Siemens -ITS
uses local distributors to provide
service. Two of the references
provided by Siemens rated them as
good. However, most of the
customer service they received was
from their local distributor which is
not relevant to Grapevine. The third
reference (City of Grand Priarie)
gave Siemens -ITS and their local
distributor a poor rating.
Qualifications of the
10
Staff has worked with both Siemens
project manager &
local distributor and with Naztec
key personnel to be
personnel in the past and believes
used on the project
that Naztec field personnel are
better qualified. However, Siemens
has indicated that they will not use
the distributor for installation and
training if the City so desires.
Overall quality,
10
10
Both proposals are of high quality
completeness and
and are complete in all requested
clarity of the scope of
aspects of the RFP.
work presented in the
proposal
TOTAL
195
183
Cost Breakdown of Both Proposals
March 25.2003(317PM)
No.
Description
Siemens -ITS
NazTec
(Eagle)
1
Replace controllers (55 for Eagle and 48 for
$90,750
$91,200
Naztec). City already has 7 Naztec TS2-
Type 2 controllers but no Eagle TS2-Type 2
controllers
2
Signal System
$15,000
$50,000
3
PDA interface
Inlcuded
Included
4
Create intersection graphics & system
Not included in
Included in bid
graphics
bid price
price
estimated cost
$2,000
5
Convert all existing signal timings from other
Not included in
Included in bid
vendors controllers to vendor specific
bid price
price
controllers
estimated cost
$10,000
6
Training
40 hours
80 hours
included.
included
Additional 40
hours cost
$2,500
7
Link to Synchro, and CCTV options
Not included in
Included
bid price cost
$10,000
8
TS2 Test Box with cables for testing traffic
Not included in
Included
signal controllers
bid price cost
1 $2,500
TOTAL COST .1
$132,750
$141,200
*Note: Siemens quote included $7,640 in their proposal that was not requirecl
in the system and therefore was not included in the bid tabulation.
March 25, 2003 (3:17PM)