HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of
Session) on this the 1 st day of
Room, Second Floor, 200 Sout
h
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Grapevine, Texas met in Special Session (Executive
April, 2003 at 7:00 p.m. in the City Council Conference
Main Street with the following members present to -wit:
William D. Tate
Ted R. Ware
Sharron Spencer
C. Shane Wilbanks
Clydene Johnson
Roy Stewart
Darlene Freed
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson City Manager
Bruno Rumbelow Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
Jennifer Hibbs Assistant to the City Manager
CALL TO ORDER
Mayor Tate called the meeting to order at 7:11 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate and
expand in the City; with which businesses the City is conducting economic development
negotiations under Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Roger Nelson
stated there was no action necessary relative to the closed session under Section 551.087,
Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the Council Chambers.
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04/01/03
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of April, 2003.
ATTEST:
Linda Huff
City Secretary
2
William D. Tate
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 1 st
day of April, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to -wit:
William D. Tate
Ted R. Ware
Sharron Spencer
C. Shane Wilbanks
Clydene Johnson
Roy Stewart
Darlene Freed
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Roger Nelson
City Manager
Bruno Rumbelow
Assistant City Manager
John F. Boyle, Jr.
City Attorney
Linda Huff
City Secretary
Jennifer Hibbs
Assistant to the City Manager
Mayor Tate called the meeting to order at 7:35 p.m.
Council Member Wilbanks delivered the Invocation.
ITEM 1. PRESENTATION, FISCAL YEAR 2002 AUDIT
Administrative Services Director William Gaither introduced Mr. Terry Kyle, of Deloitte &
Touche, who presented their audit of the City's 2002 financial statements in compliance
with the requirements of the City Charter, Article 3, Section 3.14. Mr. Kyle reported the
opinion letter states that the financial statements of the City of Grapevine present fairly the
financial position of the City. The opinion rendered is an "unqualified opinion", meaning
that there were no material exceptions found to the fairness criteria under which the
records were analyzed.
The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2)
which were also free of material exceptions.
Council Member Stewart, on behalf of the Council Audit Committee, commended the City
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Staff for the excellent audit report.
ITEM 2. AWARD PROPOSAL 147-2003 TRAFFIC CONTROL SYSTEM
Traffic Engineer Ramana Chinnakotla reviewed the Citywide Traffic Signal Improvements
project involving designing and installing a state-of-the-art communication system to
communicate with all traffic signals in the City (including state owned signals). The system
would allow Staff to monitor and control all the traffic signals from a remote location. He
recommended approval of the award of Proposal 147-2003 to Naztec, Inc. in the amount
of $141,200.00 for the installation of a traffic control system that includes traffic signal
hardware and software components. The projected completion date is July, 2003.
Motion by Council Member Wilbanks, seconded by Mayor Pro Tem Ware, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. There were none.
Item 3. Ordinance, Abandon Drainage and Utility Easement, Lakeside Estates Four
Public Works Director recommended approval of an ordinance abandoning five feet of a
15 foot drainage and utility easement located across the rear of Lot 20, Block 1, Lakeside
Estates Four.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ORDINANCE NO. 2003-21
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A DRAINAGE AND UTILITY EASEMENT IN
THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER
DESCRIBED; PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
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Item 4. Ordinance, Abandon DrainageEasement, Tique Grapevine Addition
Public Works Director recommended approval of an ordinance abandoning a portion of a
20 foot drainage easement located within Lot 1 R, Block A, Tigue Grapevine Addition.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ORDINANCE NO. 2003-22
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF A DRAINAGE EASEMENT IN THE CITY OF
GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 5. Resolution, Declaring Certain Property as Surplus/Authorizing Sale
Administrative Services Director recommended approval of a resolution declaring certain
property (vehicles and equipment) as surplus and authorizing the property sale through
sealed bid or public auction.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
RESOLUTION NO. 2003-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY
SURPLUS AND/OR SALVAGE AND PROVIDING FOR THE
AUTHORIZATION OF THE SALE OF SAID PROPERTY AND
PROVIDING AN EFFECTIVE DATE
Item 6. Award of Mid -Grade Unleaded Fuel/Diesel Fuel Annual Contract
Public Works Director recommended award of an annual contract for mid -grade unleaded
fuel to Superior Fuels and Lubricants and for diesel fuel to Reeder Distributors through an
existing interlocal agreement with the City of Fort Worth.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
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as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 7. Rene_w_Safety Consulting Services Contract
Public Works Director recommended approval of the renewal of the contract with System
Safety International in the amount of $18,000.00 to provide safety consulting services and
authorization for the City Manager to execute the contract.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 8. Change Orders No. 1 & 2 Service Center Elevated Storage Tank
Construction Contract
Public Works Director recommended approval of Change Orders No. 1 & 2 to the Service
Center Elevated Storage Tank Construction Contract in the amounts of $12,560.00 and
$10,498.85 respectively and authorization for Staff to execute said change orders.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
Item 9. Consideration of Minutes
City Secretary recommended approval of the minutes of the March 18, 2003 City Council
meetings as published.
Motion by Council Member Johnson, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
ADJOURNMENT
Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote:
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Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 15th day of April, 2003.
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary