HomeMy WebLinkAboutItem 11 - Software MaintenanceITEM r .�.=
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER 4)
MEETING DATE: MAY 20, 2003
SUBJECT: APPROVAL OF A RESOLUTION FOR THE RENEWAL OF A
SOFTWARE MAINTENANCE AGREEMENT FOR POLICE AND
FIRE SOFTWARE SYSTEMS
RECOMMENDATION:
City Council to consider approval of a resolution to declare VisionAir, Inc. a sole source
provider and renew the current service and maintenance contract covering various
software licenses for the Police and Fire Department software systems. The total cost of
this agreement is not to exceed $69,653.83.
FUNDING SOURCE:
Funding for this expenditure is currently available in account 100-43465-209-4 General
Fund/Technical Services/Misc. Equip. Maintenance.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A).
This request is to renew the current maintenance agreement to support the software
modules that operate as part of the City Police and Fire software systems. The
maintenance contract will cover VisionRMS, VisionCAD, VisionJail, and VisionMobile.
The renewal contract is for one year from May 31, 2003 to May 30, 2004.
Staff recommends approval
CD
May 13, 2003 (10:12AM)
fn", RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE;
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to cover the following software under a
maintenance agreement:
VisionRMS
VisionCAD
VisionJAIL
VisionMobile
and;
WHEREAS, VisionAir, Inc. is the sole provider of maintenance for the software
listed above.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a maintenance agreement to cover the listed software for a total not to exceed
$69,653.83.
Section 3. That the City Manger, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of May, 2003.
ATTEST:
RES. NO.