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Home My WebLink About1995-12-05 Regular Meeting I i AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL WORKSHOP ' TUESDAY, DECEMBER 5, 1995 AT 5:30 P.M. ' POLICE TRAINING ROOM #104 307 WEST DALLAS ROAD DINNER AT 5:00 P.M. CALL TO ORDER 1 . City Council briefing regarding the City Hall Project. ADJOURNMENT ;' IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY � f THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT � THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN � ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE � TO ASSIST YOUR NEEDS. ; , IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ; ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 1 ST DAY OF DECEMBER, 1995 AT 5:00 P.M. Linda uff City Secretary ; STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Work Session on this the 5th day of December, 1995 at 5:30 p.m. in Police Training Room #104, 307 West Dallas Road, with the following members present to-wit: ' William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member ; Clydene Johnson Council Member constituting a quorum, with the following members of the City Staff: � Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary , Christopher Hooper Assistant to City Manager ; CALL TO ORDER Mayor Tate called the work session to order at 5:30 p.m. ITEM 1 . WORK SESSION ; City Manager Trent Petty turned the meeting over to Craig Melde, of ArchiTexas, to update the City Council regarding building components and minor changes to the design of the City Hall project. Mr. Melde presented revised drawings of the exterior and interior of the building highlighting the minor adjustments to the design of the building. There was no formal action taken by the City Council. ADJOURNMENT Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to ' adjourn the work session at 6:20 p.m. The motion prevailed by the following vote: �. 12/05/95 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson � Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of December , 1995. APPROVED: � �-- � William D. Tate Mayor :1 �� ATTEST: in a Huff City Secretary f � f 2 AGENDA CITY OF GRAPEVINE, TEXAS # SPECIAL CITY COUNCIL MEETING TUESDAY, DECEMBER 5, 1995 AT 6:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD ; CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the (1) Dallas/Fort Worth , International Airport Board's decision relative to proposed Runway 16/34 ; West and (2) Park Cities MUD v City of Grapevine and City of Dallas Water Rights Case under Section 551 .071 , Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551 .075, Texas Government Code. � ; _ City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conferences with employees under Sections 551 .071 and 551 .075, Texas Govemment Code. ' � ADJOURNMENT ' ;, ,; IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING � AGENDA WAS PREPARED AND POSTED ON THIS THE 1 ST DAY OF DECEMBER, ' 1995 AT 5:00 P.M. ' � Linda Huff City Secretary � i f � STATE OF TEXAS I COUNTY OF TARRANT , � CITY OF GRAPEVINE �� 6;oopn� �,Ir ' i The City Council of the City of rapevine, Texas met in Special Session on this the � 5th day of December, 1995 at : . . in Conference Room #204, 307 West Dallas I� Road, with the following members present to-wit: �� William D. Tate Mayor � Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member � ; Gil Traverse Council Member ` ; Jerry L. Pittman Council Member Clydene Johnson Council Member ' i i constituting a quorum, with the following members of the City Staff: � Trent Petty City Manager I Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ' Christopher Hooper Assistant to City Manager ' CALL TO ORDER � , � Mayor Tate called the meeting to order at 6:25 p.m. , j � � j � ITEM 1 . EXECUTIVE SESSION . Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (2) Park Cities � MUD v City of Grapevine and City of Dallas Water Rights Case and (B) conference with City Manager and Staff to receive information relative to economic development I prospects under Sections 551 .071 and 551 .075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there Ij was any action necessary relative to the closed session. City Manager Trent Petty � stated there was no action necessary relative to (A) pending or contemplated litigation relative to (1) Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. i �, � � � � I � f rj 12/05/95 Regarding (A) (2) Park Cities MUD v City of Grapevine and City Dallas Water Rights - Case, City Manager Petty requested authorization for the City Manager to retain legal counsel for legal services in the amount of 520,000.00. ' Council Member Pittman, seconded by Council Member Spencer, offered a motion to ; authorize the City Manager to retain legal counsel in the amount of 520,000.00 for Park Cities MUD v City of Grapevine and City of Dallas Water Rights Case. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Pittman & Johnson Nays : None Absent : Traverse I NOTE: Council Member Traverse arrived at the City Council meeting. Regarding (B) conference with City Manager and Staff to receive information relative ; to economic development prospects, City Manager Petty requested authorization to � sign the "Memorandum of Agreement" with the Mills Corporation to provide � ' incentives totalling $27.5 million in exchange for the development of a two million , square foot Grapevine Mills mall. Council Member Johnson, seconded by Mayor Pro Tem Ware, offered a motion to _ .i authorize the City Manager to enter into the agreement as recommended. The motion i prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson . Nays: None i i ' NOTE: City Council continued with the Regular City Council meeting. ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None j PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of December , 1995. 2 12/05/95 '� APPROVED: ;' � ..- William D. Tate ' Mayor ATTEST: � _ Lin a Huff ' � City Secretary � i ; i , ; 3 AGENDA CITY OF GRAPEVINE, TEXAS `= REGULAR CITY COUNCIL MEETING ' TUESDAY, DECEMBER 5, 1995 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member Jerry L. Pittman CITIZEN COMMENTS NEW BUSINESS 1 . Consider a capital project to upgrade the Emergency Operations Center and take any necessary action. ; CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider canceling the January 2, 1996 City Council meeting and conducting only the January 16 Joint City Council and Planning & Zoning Commission meeting. City Manager recommends approval. 3. Consider Phase II of the Storm Water Utility Program Contract with Lewis F. McLain, Jr., Fiscal Planning Consultant and authorization for Staff to execute Phase II of said contract. Public Works Director recommends approval. 4. Consider a Developer Agreement with 1 14 and Main Partners, L.P., 1 14 and Main Partners Corner, L.P. and 1 14 and Main Partners East, L.P., Texas Limited Partnerships, for the reconstruction and widening of South Main Street from State Highway 1 14 to the DFW Airport property, authorize City participation in the cost of the project and authorize Staff to execute said agreement. Public Works Director recommends approval. 5. Consider award of Bid 96-642 Bid Package III to the lowest and best bidders meeting specifications for construction of structural elements of the City Hall project. Internal Services Manager recommends approval. 6. Consider authorizing a contract with Rone Engineers, Inc. for construction materials engineering and testing for the City Hall project. Internal Services Manager recommends approval. 7. Consider authorizing a contract with Carter-Burgess for survey services for the � City Hall project. Internal Services Manager recommends approval. 8. Consider an ordinance authorizing a lease agreement with Teleport Communications Group, Inc., (TCG) for use of public rights-of-way for fiber optic transmission lines. Public Works Director recommends approval. 9. Consider award of Bid 96-643 Propane Fuel Annual Contract to lowest and best bidder meeting specifications, Northwest Butane Gas Company, for an annual contract for propane fuel. Staff recommends approval. 10. Consider an agreement with the Woods Neighborhood Association for the � Adopt-A-Roadway Program for pooley Street from Northwest Highway to Corps of Engineer property on Lake Grapevine. Parks & Recreation Director � recommends approval. ` { 1 1 . Consider tabling the request of TISEO Paving Company to locate a temporary batch plant along William D. Tate Avenue, north of Hall-Johnson Road until an alternate site has been located. Development Services Director recommends approval. ; 12. Consider the minutes of the November 14 and 21 , 1995 City Council meetings. City Secretary recommends approval as published. � ; PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION � ADJOURNMENT � IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE 7 TO ASSIST YOUR NEEDS. ` � 4, IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING � AGENDA WAS PREPARED AND POSTED ON THIS THE 1 ST DAY OF DECEMBER, � 1995 AT 5:00 P.M. ' _ p i Linda Huff City Secretary � ; � ; ; � � � c ; t STATE OF TEXAS i COUNTY OF TARRANT CITY OF GRAPEVINE � The City Council of the City of Grapevine, Texas met in Regular Session on this the � 5th day of December, 1995 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member ; Gil Traverse Council Member Jerry L. Pittman Council Member ! Clydene Johnson Council Member ; constituting a quorum, with the following members of the City Staff: ' Trent Petty City Manager , Roger Nelson Assistant City Manager , John F. Boyle, Jr. City Attorney Linda Huff City Secretary Christopher Hooper Assistant to City Manager ; � CALL TO ORDER , 7,`3o P,►n , �(s r/��g6 ' Mayor Tate called the meeting to order at3:A6-p-r�. 0 ; INVOCATION ' Council Member Pittman delivered the Invocation. ITEM 1 . EMERGENCY OPERATIONS CENTER CAPITAL PROJECT Police Chief Martin requested the City Council consider approving a capital project ' for the Emergency Operations Center (EOC) that will enhance the ability of the City � to respond to emergency incidents. He briefly reviewed two events (severe weather in May and the B & D Mills fire in October) that have occurred within the past six months in the City that required a full activation of the EOC. The proposed project consists of three parts: physically securing the existing wall of windows in the EOC; ' � securing the power supply for the building by replacing the generator; and enhancing the communications system. 12/05/95 Council Member Spencer stated that the Facility Committee concurs with all of the recommendations of the Police Chief. i Council Member Wilbanks, seconded by Council Member Traverse, offered a motion to approve the capital project as presented in the amount of 580,641 .00. The motion i prevailed by the following vote: ; i j Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Johnson Nays: None i CONSENT AGENDA ; The next order of business for the City Council to consider was the consent agenda ; items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City � Council who wished to remove an item from the consent agenda for full discussion. ;; There were none. �� ; Item 2. Cancel Januarv 2, 1995 Citv Council Meetina ' .j _ � City Manager recommended canceling the first City Council meeting in January (January 2) and conducting only the January 16 Joint City Council and Planning & Zoning Commission meeting. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: ,i Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson f = Nays: None Item 3. Storm Water Utility Program Phase II Contract Public Works Director recommended approval of the Storm Water Utility Program Phase II Contract with Lewis F. McLain, Jr., Fiscal Planning Consultant, and authorization for Staff to execute Phase II of the contract in the amount of S 15,100.00. ; ; Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None � � 2 � i 12/05/95 ' , Item 4. Developer Agreement, South Main Street Reconstruction Proiect ' ; Public Works Director recommended approval of a Developer Agreement with 1 14 and ' Main Partners, L.P., 1 14 and Main Partners East, L.P., Texas Limited Partnerships, for ; the reconstruction and widening of South Main Street from State Highway 1 14 to the ' ! DFW Airport property, authorization for the City's participation in the cost of the ' project in an amount of 5235,350.21 , and authorization for Staff to execute said � Developer Agreement. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None � ' I ; Item 5 Award Bid 96-642 Bid Package III Structural Elements, Citv Hall Proiect Internal Services Manager recommended award of Bid 96-642 Bid Package III to the lowest and best bidders meeting specifications for construction of structural elements ' of the City Hall Project: Huggins Excavation, Walker Construction, Montgomery j Elevator, Ski-Hi Mechanical, Cen-Tex Fire Sprinkler, ECA Electric, and Control Systems International, Inc. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to ' approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson ' Nays: None � Item 6 Contract Construction Materials Engineerinq and Testina, Citv Hall ' Project ' Internal Services Manager recommended authorizing a contract with Rone Engineers, Inc. for an estimated cost ofS8,500.00 for construction materials engineering and testing for the City Hall Project. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to ' j approve as recommended. The motion prevailed by the following vote: , I' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None I ' 3 12/05/95 Item 7. Contract, Survev Services, City Hall Project �:: � Internal Services Manager recommended authorizing a contract with Carter-Burgess in an amount not to exceed 514,900.00 for survey services for the City Hall Project. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to ; approve as recommended. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson ; Nays: None Item 8. Ordinance, Authorizing a License Agreement, Teleport Communications i Group, Inc. Public Works Director recommended approval of a license agreement with Teleport ' Communications Group, Inc. (TCG) for constructing, maintaining and operating a fiber ; optic transmission line in, under and across certain streets and public rights-of-way. in the City. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None � ORDINANCE NO. 95-91 ; ; , AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ; ` GRAPEVINE, TEXAS DEFINING TERMS FOR A LICENSE ' AGREEMENT WITH TELEPORT COMMUNICATIONS � GROUP, INC. FOR THE PURPOSE OF CONSTRUCTING, � MAINTAINING AND OPERATING A FIBER OPTIC TRANSMISSION LINE IN, UNDER AND ACROSS CERTAIN STREETS AND PUBLIC WAYS IN THE CITY OF GRAPEVINE; PROVIDING THE TERM; PROVIDING CONDITIONS FOR SUCH USAGE; PROVIDING FOR f RECORD KEEPING; REQUIRING THE PAYMENT OF COMPENSATION FOR THE USE OF SUCH RIGHTS-OF- WAY; PROVIDING FOR TERMINATION OF THE e AGREEMENT; PROVIDING INDEMNITY; PROVIDING FOR A SEVERABILITY CLAUSE AND PROVIDING AN EFFECTIVE t DATE � � 4 � ; F � I 12/05/95 , � Item 9. Award Bid 96-642 Propane Fuel Annual Contract � Staff recommended award of Bid 96-642 Propane Fuel Annual Contract to lowest and � best bidder meeting specifications, Northwest Butane Gas Company, for an annual icontract for propane fuel. ,I I Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to ' approve as recommended. The motion prevailed by the following vote: ; I Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None ; I Item 10. Adopt-A-Roadway Program Agreement, Woods Neighborhood j Association � ; Parks & Recreation Director recommended approval of an Adopt-A-Roadway Program ' Agreement with the Woods Neighborhood Association for pooley Street from ; Northwest Highway to Corps of Engineer property on Lake Grapevine. � Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to � approve as recommended. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson ' Nays: None Item 1 1 . Table Temporarv Batch Plant Reauest TISEO Paving Companv Development Services Director recommended approval of tabling the Temporary Batch Plant request submitted by TISEO Company to locate a temporary batch plant along William D. Tate Avenue, north of Hall-Johnson Road until an alternate site has been located. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: ; '; Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson , Nays: None i Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the November 14 and 21, 1995 City Council meetings as published. �,1' ; 5 i 1 j 12/05/95 � � Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None MISCELLANEOUS REPORTS AND/OR DISCUSSION � ITEM 13. CITY HALL PROJECT GROUNDBREAKING � City Manager Petty reported the Groundbreaking for the City Hall Project " is tentatively scheduled for Tuesday, December 19, 1995 at 4:30 p.m. ' There will be a follow-up ceremony in the Spring for the laying of the cornerstone. � ITEM 14. GRAPEVINE HIGH SCHOOL GOVERNMENT CLASS Mayor Tate welcomed the Grapevine High School Government Class students to the meeting. The class was in attendance at the City Council meeting as a class assignment. Mayor Tate presented a brief overview of City government and invited each of the Council Members and City Staff to comment regarding their responsibilities in City government. ADJOURNMENT � Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Johnson Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of December , 1995. APPROVED: �— William D. Tate Mayor 6 � " ; �� 12/05/95 � � ATTEST: � � � � � ; �c.� ', � Lin�a Huff � " City Secretary i ,�� ,� ; I � i � � i i � i � �. � ' . i ��' i I � � I � � 'I i � I � �� % i � 7 I� � i