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HomeMy WebLinkAbout2024-06-04 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, J U N E 4, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6.30 p.m. Dinner - City Council Conference Room 7.00 p.m. Call to Order of City Council Meeting - City Council Chambers 7.00 p.m. Executive Session - City Council Conference Room 7.30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Dr. Doug Page, Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Troop 1905 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 5. Consider the purchase of services to implement a cloud financial system from OpenGov/Vertosoft, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 6. Consider a firework permit for the City's 2024 Fireworks Show that will be held on July 4, 2024. Fire Chief recommends approval. 7. Consider the purchase of the replacement of end -of -life network firewalls, management software, and hardware support for the Data Center from ePlus Inc. Chief Information Officer recommends approval. 8. Consider the renewal of an annual contract for the Parks and Recreation Department magazine print services with Texas Monthly. Parks and Recreation Director recommends approval. 9. Consider the purchase of a 2024 Chevrolet one -ton pick-up truck from Classic Chevrolet. Fire Chief and Public Works Director recommend approval. 10. Consider the replacement of transmission, clutch and fuel injectors for a Public Works Department haul truck from Bruckner Truck Sales. Public Works Director recommends approval. 11. Consider the minutes of the May 7, 2024 Regular City Council meeting and the May 15, 2024 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council June 4, 2024 Page 2 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 31, 2024 by 5.00 p.m. GRAPp Tara Brooks, TRMC, CRM City Secretary el A �M to !c If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council June 4, 2024 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of June, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Natalie Gullo Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:24 p.m. Council Member Duff O’Dell arrived at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation Council Member O’Dell gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 1905 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Kyle Huggland, 2050 Forest Hills Road, Grapevine asked Council to look into the drainage issues in his neighborhood. Stephanie Sullivan, 2049 Forest Hills Road, Grapevine asked Council to look into the drainage issues in her neighborhood. Thomas Hallaron, 3203 Lakeridge Drive, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. Peter Salvadore, 2055 Forest Hills Road, Grapevine asked Council to look into the drainage issues in his neighborhood. Cynthia Cegielski, 2111 Forest Hills Road, Grapevine asked Council to look into the drainage issues in her neighborhood as well as the Kimball Road Improvement Project construction. Georjean Sherriff, 3705 Oakwood Drive, Grapevine lauded Streets Drainage Manager Kirk Howard and the Public Works staff for assistance they provided with tree removal after the storms. James Karlak, 2207 Brookcrest Lane, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. Karen Terry, 2122 Forest Hills Road, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. NEW BUSINESS Item 5. Consider the purchase of services to implement a cloud financial system from OpenGov/Vertosoft, and take any necessary action. City Council June 4, 2024 Page 2 Assistant Finance Director Matt Feryan presented this item to Council and explained the benefits of the new financial system software and the implementation timeline. He then answered questions from Council. Motion was made to approve the purchase of services to implement a cloud financial system from OpenGov/Vertosoft, and take any necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested item no. 6 be removed from the consent agenda. This item was considered following the vote on the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the purchase of the replacement of end-of-life network firewalls, management software, and hardware support for the Data Center from ePlus Inc. Chief Information Officer Tessa Allberg recommended approval of the replacement of network firewalls, management software, and hardware support for an estimated amount of $198,385. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for the Parks and Recreation Department magazine print services with Texas Monthly. Parks and Recreation Director Chris Smith recommended approval of the annual contract to assist in design, layout, production, and delivery of Go Grapevine Magazine for an annual amount not to exceed $191,985. City Council June 4, 2024 Page 3 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase of a 2024 Chevrolet one-ton pick-up truck from Classic Chevrolet. Fire Chief Darrell Brown and Public Works Director Bryan Beck recommended approval of the purchase of a 2024 Chevrolet one-ton pick-up truck for the Fire Department for a total amount not to exceed $72,680. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the replacement of transmission, clutch and fuel injectors for a Public Works Department haul truck from Bruckner Truck Sales. Public Works Director Beck recommended approval of the replacement of transmission, clutch and fuel injectors for a Public Works truck for an amount not to exceed $32,577. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the minutes of the May 7, 2024 Regular City Council meeting and the May 15, 2024 Special City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council June 4, 2024 Page 4 Item 6. Consider a firework permit for the City’s 2024 Fireworks Show that will be held on July 4, 2024. City Manager Rumbelow reported that due to the existing water levels at Grapevine Lake it will not be safe to shoot the fireworks from the Lake, so staff proposed moving the shooting location to the 185 acres. City Manager Rumbelow answered questions from Council. Motion was made to approve a firework permit for the City’s 2024 Fireworks Show that will be held on July 4, 2024, with the understanding it will not be at the Lake. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:14 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of June, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council June 4, 2024 Page 5