HomeMy WebLinkAboutItem 16 - Underground Conduit/Pull BoxesMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER T1114
JUNE 17, 2003
AWARD OF BID NUMBER 158-2003, UNDERGROUND
CONDUIT/PULL BOXES
City Council to consider award of bid 158-2003 to Multiple Cable Systems for the
installation of underground conduit and pull boxes at various traffic locations in the total
amount of $20,140.00. The bid tabulation is attached for review.
FUNDING SOURCE:
Funds for this contract are available in the following accounts:
174-43301-093-000 St. Maint/Cap Replacement/Traffic Sign & Signals Maint... $160,000
BACKGROUND:
The Traffic Operations Division routinely installs underground conduit and pull boxes as
part of traffic signal reconstruction projects. The purpose of this bid is to select a
contractor to assist Staff in underground conduit and pull box installation on an as -
needed basis.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Grapevine Sun on May 1, 2003 and May 8, 2003.
Bids were sent to thirteen vendors with four vendors responding. The lowest bid
received was from REC General Contractors. Because this bid was considerably lower
than other bids received, staff called REC to confirm understanding of the work and
specifications involved. After discussions with this vendor, it was determined that the
vendor did not completely understand the bid requirements. This vendor has since
submitted a written request to withdraw the bid. Staff then contacted Multiple Cable
Systems which was the next lowest bidder. It was determined that Multiple Cable
System understood the scope of the contract and could supply all of the bid
requirements and specifications.
Staff recommends Council approve an award to Multiple Cable Systems in a total
amount not to exceed $20,140.00.
June 11, 2003 (8:44AM)
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