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HomeMy WebLinkAboutItem 07 - Tarrant CountyITEM # � MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER/o MEETING DATE: OCTOBER 3, 2000 SUBJECT: INTERLOCAL AGREEMENT FOR A COOPERATIVE PURCHASING AGREEMENT WITH TARRANT COUNTY RECOMMENDATION: City Council to consider approving a resolution authorizing the Mayor to execute an Interlocal Agreement with Tarrant County, Texas, for a cooperative purchasing agreement to purchase various commodities currently under contract with the County. BACKGROUND: The Texas Local Government Code, Chapter 271.102, authorizes political subdivisions to contract with each other for governmental functions such as the purchase of goods and/or services. A local government that purchases goods or services under this subchapter satisfies any State law relative to the competitive bidding statutes. The Tarrant County Purchasing Cooperative Program continues to increase in size and now includes cities in both Dallas and Tarrant Counties including Fort Worth, Plano, University Park, Denton, Lewisville, Garland and McKinney. Dallas County is also a part of the Tarrant County program. The Cooperative has established various contracts for goods and services which are competitive with or less than the City of Grapevine currently pays. Additionally, administrative cost savings would be realized since the Cooperative has already satisfied the bidding requirements of the State. Currently established contracts range from telecommunications equipment to fuel, to various types of vehicles. Staff recommends approval. CD September 27, 2000 (8:04AM) "nYiigix INTERLOCAL AGREEMENT BETWEEN COUNTY OF TARRANT AND CITY OF GRAPEVINE, TEXAS This agreement is made this 3rd day of October 2000, between the County of Tarrant, Texas and the City of Grapevine, Texas. Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows; WHEREAS, the contract is made under the authority of Sections 791.001- 791.029 of the Texas Government Code; and, WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; n, WHEREAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract; The City of Grapevine, hereby makes, constitutes and appoints Tarrant County its true and lawful purchasing agent for the purchase of various commodities using Annual Contracts (Bids). Tarrant County will maintain a listing of Annual Contracts which are available for local entities use. To utilize one or more of these contracts, local entities must request authorization, in writing, to Tarrant County. Upon receipt of request, Tarrant County will send a form letter to the appropriate vendor(s) for their approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant County will forward a copy of the letter and appropriate Annual Contract to the requesting entity. The City of Grapevine agrees that Tarrant County shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by Tarrant County according to its usual bidding procedures and in accordance with applicable State statutes. The City of Grapevine agrees that all specifications for selected items shall be as determined by Tarrant County. The City of Grapevine agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill the City of Grapevine directly for all items purchased, and the City of Grapevine shall be responsible for vendors compliance with all conditions of delivery and quality of the purchased items. IV. The Purchasing Agent of the City of Grapevine is hereby designated as the official representative to act for the City of Grapevine in all matters relating to this agreement. M This agreement shall take effect upon execution by both signatories. V1. This agreement shall be in effect from the date of execution until terminated by either party to the agreement, IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. I TITLE TITLE DATE DATE e� F I N A N C I A L MANAGEMENT Purchasing co-op stretches dollars By Marc Flake The author is the public information officer for Tarrant County, Texas. If procurement officers are looking for ways to decrease the cost of supplies, the options are limited. In procurement, the more units that are ordered, the less the units will cost. But if the number of units ordered annually does not vary much, the overall cost of the contract is going to stay about the same. Governmental agencies buy pretty much the same things — office supplies, pagers, diesel fuel, asphalt and other day-to-day necessities. If two agencies join together and increase the number of units ordered on a single contract, both agencies will see a decrease in costs. That is the idea behind the Tarrant County Cooperative Purchasing Program, which began four years ago when Tarrant County Purchasing Agent Jack Beacham began calling cities within the county to gauge their interest in forming a coopera- tive. The city of Colleyville was the first to sign on, joining the county in buying fuel. Through additional phone calls — but mainly by word of mouth — other agencies joined the co-op. Now, 57 agencies across North Texas — from water districts and cities to school districts and counties — are able to stretch taxpayers' dollars by purchasing supplies under the program. The cooperative also saves time for its members. Tarrant County prepares bid specifications, gets quotes and reviews bids on behalf of the other members, producing approximately 100 contracts for bid each year. Additionally, it benefits smaller ageri- The program has demonstrated its suc-' cess in the money it has saved its members..; Last year, for example, the cooperative's` contract price for digital pagers was $1.95' per month per unit. That was a dollar less than the state's contract, and considerably more savings over the average $4.95 per unit that other Texas agencies were paying. The cooperative also got a great price $19,148 each — on fully packaged police cars. In recent bids by agencies not partici pating in the program, Collin County paid -' $19,192 for the cars; Denton County paid $19,219; and the state of Texas paid., $19,250. Also, the cooperative's cost for tires is 10 percent to 12 percent less than the state's cost. "When we were doing our bidding local-, ly, we were paying $200 to $300 more per car," says Ellis County Purchasing Agent Hannah McCleary. "But we were only putting out bids for four cars. Jack (Beacham) puts out bids for 150 to 250 cars at a time." Membership in the program is a two- way street, allowing Tarrant County to take advantage of purchasing bargains made by other members. For example, the county is currently buying fuel under Fort Worth's contract, which saves the county about $25,000 a year. Other agencies also may hold contracts for the entire coopera- tive. In fact, Dallas County is expected to host the next round of bids for police cars. The program is especially helpful to small communities that do not have the While participation is voluntary, the savings are hard to pass up. cies by ensuring better service from ven- dors. Suppliers are more likely to listen to a complaint from a member of the co-op rather than to a small city with a single contract. When specs are being written, Tarrant County e-mails program members to deter- mine whether they will participate in an order. While participation is voluntary, the savings are hard to pass up. staff to manage bids on their own. Not only does the co-op help save money with higher volume buying, it also saves on costs related to the bidding process, such as advertising. While cities and counties may have many operational differences, there are enough similarities in their basic day-to- day necessities to make a purchasing coop- erative successful. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY, TEXAS FOR THE PURPOSE OF A COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into a cooperative purchasing program agreement with other qualified entities in the State of Texas; and WHEREAS, Tarrant County, Texas, is a qualified entity as authorized by Section 271.101 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas, wishes to utilize all contracts established by Tarrant County, Texas that have satisfied State bidding requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the Mayor of the City of Grapevine, Texas is authorized to enter into a local agreement with Tarrant County, Texas, a copy of said agreement is attached hereto as Exhibit "A". Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2000. A. ATTEST: 09/19/00 ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2000. ATTEST: Linda Huff City Secretary 9 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 19th day of September, 2000 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson John F. Boyle, Jr. Linda Huff WORKHMM City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to property acquisition on Hall Street; (B) personnel relative to the City Manager's annual evaluation and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072, 551.074 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (C) conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. Regarding (A) real property acquisition on Hall Street, City Manager Nelson requested authorization to purchase Tracts 14A and 17 from Julian Head and Bob Gottschalk in the amount of $145,400.00. 09119/00 Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion authorizing the City to purchase Tracts 14A and 17 from Julian Head and Bob Gottschalk in the amount of $145,400.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Regarding (B) personnel relative to City Manager's annual evaluation, Council Member Wilbanks stated the City Council's unanimous agreement that the City Manager has performed very effectively for the community and its citizens and as a result looks forward to a continued working relationship with Mr. Nelson in the years to come. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2000. ATTEST: Linda Huff City Secretary 2 William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of September, 2000 at 7-30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate Ted R. Ware Sharron Spencer C. Shane Wilbanks Clydene Johnson Roy Stewart Darlene Freed Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Cathy Martin Member Kevin Busbee Member Danette Murray Member Betty Nicholson Member Rob Undersander 1 st Alternate Bill Bimmerman, Jr. 2nd Alternate constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION Commissioner Martin delivered the Invocation. 09/19/00 ITEM 1. PUBLIC HEARING, SPECIAL USE APPLICATION S000-14 VOICESTREAM WIRELESS Mayor Tate declared the public hearing continued from the September 5, 2000 meeting. Planner Ron Stombaugh reported Special Use Application SU00-14 had been filed by VoiceStream Wireless requesting a special use permit to allow the collocation of telecommunications equipment on an existing TXU Utilities power transmission pole on property located at 1065 East Northwest Highway and zoned "Ll" Light Industrial District. Mr, Stombaugh reported the item was continued from the September 5, 2000 meeting pending a ruling by the City Attorney regarding the applicant's rights within the TXU easement. Mr. Stombaugh reported the applicant and the property owner had reached an agreement regarding the collocation. He stated a 12' x 25' equipment vault would be placed underground. Mr. John Hubbard requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Busbee, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Stewart, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 2. PUBLIC HEARING, ZONING APPLICATION Z00-13 AND CONDITIONAL USE APPLICATION C000-41 J.A.G. TRADE CENTER WEST Mayor Tate declared the public hearing open. Planner Stombaugh reported Zoning Application Z00-13 and Conditional Use Application C000-41 had been filed by J.A.G. Trade Center West. The zoning application requests rezoning of approximately 28.814 acres located at 601 Hanover Drive from "PCD" Planned Commerce Development District to "Ll" Light Industrial District. The conditional use application requests a conditional use permit for a freight forwarding warehouse on the subject property. Mr. Stombaugh stated the applicant proposes to locate three, two-story K buildings on the site for a total of 354,750 square feet of warehouse and freight forwarding space. All access to the site will be from Hanover Drive and each of the buildings will have loading dock doors on both sides. Mr. Dan Green requested favorable consideration of the application. He presented slides depicting the building elevations, proposed building signage and the facades. He also reviewed the traffic study showing the routes of the estimated 354 trucks per day for the facility. Discussion ensued concerning the truck traffic on Main Street. It was noted that Trinity Boulevard was an alternate route that had not been depicted on the traffic study and that the City had the ability to erect signage to direct truck traffic away from Main Street. Concerns were expressed regarding additional warehouses along Minters Chapel Road. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the City Council and the Planning & Zoning Commission had been copied the one letter supporting the application. Commissioner Coy, seconded by Commissioner Nicholson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Freed, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3, PUBLIC HEARING, CONDITIONAL USE APPLICATION C000-43 AMERICAN CORVETTE MUSEUM Mayor Tate declared the public hearing open. Planner Stombaugh reported Conditional Use Application C000-43 had been filed by American Corvette Museum requesting a conditional use permit to allow the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, car museum, theater and convention center. The 48.675 acre property is located at 2401 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. Mr. Phil Morley requested favorable consideration of the application. He presented slides showing the 132,381 square foot building area that would house a 99,034 square foot theme -oriented museum dedicated to the Corvette automobile. Included in the project is 3 09/19/00 a 300 seat IMAX theater and a 7,292 square foot restaurant/cafe. Mr. Morley noted that alcohol consumption is requested throughout the building for special events and corporate related functions. It was noted that no food or alcoholic beverages would be allowed in the IMAX theater. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Martin, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 4. ORDINANCE, AMEND CHAPTER 25 UTILITIES AND SERVICES ARTICLE III SOLID WASTE DISPOSAL Assistant Director of Public Works/Operations Matt Singleton requested approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services, Article III Solid Waste Disposal to adjust the residential and commercial solid waste rates. He noted the rate adjustment calculation is a fixed component of the franchise agreement with Trinity Waste Systems Inc. and based on the Consumer Price Index (CPI -U) and the average increase in disposal cost of six local landfills. The total rate increase request is 3.20% for both residential and commercial solid waste collection which results in a $.25 per month increase for residential customers. Mr. Singleton reported the Utility Committee had reviewed the proposal. Mayor Pro Tem Ware, seconded by Council Member Johnson, offered a motion to adopt the ordinance as presented. The motion prevailed by the following vote: 51 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 25 UTILITIES AND SERVICES, ARTICLE III SOLID WASTE DISPOSAL, SECTION 25-97 SERVICE RATES - SCHEDULES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Resolution Texas Historical Commission's Certified Local Government Program Grant Application Development Services Director recommended approval of a resolution authorizing and directing Staff to proceed with an application for a Texas Historical Commission's Certified Local Government (CLG) Program Grant to fund Office of Historic Preservation activities, education and publications. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DIRECTING STAFF TO PROCEED WITH THE SUBMITTAL OF A GRANT APPLICATION FOR PARTICIPATION IN THE TEXAS HISTORICAL COMMISSION'S CERTIFIED LOCAL GOVERNMENT GRANT PROGRAM; AND PROVIDING AN EFFECTIVE DATE 09/19/00 Item 6. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones to establish no parking on the north and south sides of Dove Loop Road between Dove Road and Ruth Wall Street. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones, Restricted Parking Zones to establish a no parking zone on the east and west sides of Panhandle Drive south of Dove Road. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 09/19/00 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8 Resolution Authorizing Sole Source Purchase Software Maintenance Staff recommended approval of a resolution authorizing the sole source purchase of software maintenance and service through the State of Texas Department of Information Resources in an amount not to exceed $34,602.85. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A SOFTWARE MAINTENANCE AGREEMENT; DETERMINING THAT THE SOFTWARE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 9 Award Contracts Palace Theater Project and Change Orders Development Services Director recommended approval of the award of contracts for the Palace Theatre in the amount of $211,501.81 and the Terrace Addition in the amount of $109,400.40; approval of Change Orders in the amount of $71,030.87; rescind the previously approved contract to Sonitrol; rescind the previously approved contract to K&S 7 09/19/00 Specialties; rescind the previously approved contract to Hi -Tech Stainless; and authorization for Staff to execute said contracts and the addition of the Add/Alternate Terrace to the Palace Theatre Project. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote.- Ayes: ote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Resolution, Authorize Sole Source Purchase Library Furniture Staff recommended approval of a resolution authorizing the sole source purchase of library furniture and shelving from L. B. Interiors in an amount not to exceed $164,584.21 for the Grapevine Library Expansion Project. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF LIBRARY FURNITURE FROM L. B. INTERIORS FOR THE LIBRARY ADDITION; DETERMINING THAT THE ITEMS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Refurbishment of Aerial Fire Apparatus Staff recommended approval of a resolution declaring Emergency Vehicles of Texas the sole source provider for the refurbishment of an aerial fire apparatus and approval of a contract authorizing the refurbishment of said equipment at a cost of $186,555.00. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 09/19/00 ' • • • iii �: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE REFURBISHMENT OF AN AERIAL FIRE APPARATUS BY EMERGENCY VEHICLES OF TEXAS; DETERMINING THAT THE REFURBISHMENT IS AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 12. Award Bid 62-2000 Interior Rehabilitation, Forbes House Staff recommended award of Bid 62-2000 Interior Rehabilitation of the Forbes House, 208 South Dooley Street, to the lowest and best bidder meeting specifications, Russell Anderson Construction, in the amount of $61,382.50. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 13 Renew Lease Agreement Meadowmere Park U S Army Corps of Engineers Parks & Recreation Director recommended renewal of the 25 year lease agreement with the U. S. Army Corps of Engineers for Meadowmere Park for the 80 acres currently leased by the City and to amend the lease to include leasing the remaining 80 acres when funds are available to complete development of the concept plan that was adopted by the City Council at the October 6, 1998 meeting. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 14. Consideration of the Minutes City Secretary recommended approval of the minutes of the September 5, 2000 City Council meetings with an amendment to Page 16, Item 24 Historic Landmark Application HL00-05 (Timothy and Shena Bowling) reflecting that Council Member Clydene Johnson abstained from voting and approval of the minutes of the September 12, 2000 minutes as published. 0 Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended with the amendment to the September 5, 2000 minutes prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z00-11 CITY OF GRAPEVINE Commission Vice Chairman Herb Fry reported the Planning& Zoning Commission voted 7-0 for approval of Zoning Application Z00-11 filed by the City of Grapevine granting rezoning of approximately 0.45 acres located at 627 Church Street from "R-TH" Townhouse District Regulations to "GU" Governmental Use District. The item was tabled at the September 5, 2000 meeting due to concerns regarding the location of the parking area. The revised site plan shows the relocation of the parking area from the northern edge of the site to the southeast corner of the site south of the proposed storage building. The drive access to the parking area will be located at the southwest corner of the site north of the intersection of Church Street and Hudgins Street. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. Council discussion ensued relative to five foot sidewalks being a requirement in the "GU" Governmental Use District. Council Member Spencer stated that an adjustment to the width of the sidewalks in the Historic Overlay District should be included in the motion. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered an amendment to the previous motion to accept the Commission's recommendation and approve the ordinance granting the rezoning at 627 Church Street with period sidewalks. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-97 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z00-11 ON A PARCEL OF LAND LEGALLY DESCRIBED AS LOT 6, BLOCK 14, CITY OF GRAPEVINE DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-TH" TOWNHOUSE DISTRICT TO "GU" GOVERNMENTAL USE DISTRICT, CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION S000-14 VOICESTREAM WIRELESS Vice Chairman Fry reported the Commission voted 7-0 for approval of Special Use Application SU00-14 filed by VoiceStream Wireless granting a special use permit to allow the collocation of telecommunications equipment on an existing TXU Utilities power transmission pole on property located at 1065 East Northwest Highway and zoned "LI" Light Industrial. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the special use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-98 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT S000-14 TO ALLOW THE COLLOCATION OF TELECOMMUNICATION EQUIPMENT ON AN EXISTING TXU POWER TRANSMISSION POLE IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE 11 09/19/00 PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z00-13 J. A. G. TRADE CENTER WEST Vice Chairman Fry reported the Commission voted 7-0 for denial of Zoning Application Z00-13 filed by J. A. G. Trade Center West requesting rezoning of approximately 28.814 acres located at 601 Hanover Drive from "PCD" Planned Commerce Development District to "LI" Light Industrial District. Council discussion ensued relative to the surrounding zoning and existing land use of adjacent properties and limiting truck traffic on Main Street. Council Member Johnson offered a motion to accept the Commission's recommendation for denial of the zoning application. The motion failed for lack of a second. Council discussion continued regarding limiting truck traffic on Main Street by routing traffic on Trinity Boulevard away from Main Street. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion for approval of the ordinance granting the zoning change with instructions to Staff to be cognizant to keeping truck traffic off Main Street and allowing them to present a solution to do so. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: Johnson ORDINANCE NO. 2000-99 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, 12 09/19/00 TEXAS, GRANTING ZONING CHANGE Z00-13 ON A TRACT OF LAND OUT OF THE P.D. HUDGINS SURVEY, ABSTRACT NO. 755, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT TO "LI" LIGHT INDUSTRIAL DISTRICT, CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU00-41 J. A. G. TRADE CENTER WEST Vice Chairman Fry reported the Commission voted 7-0 for denial of Conditional Use Application CU00-41 filed by J. A. G. Trade Center West requesting a conditional use permit for a freight forwarding warehouse on property located at 601 Hanover Drive. Council Member Freed, seconded by Council Member Stewart, offered a motion to adopt the ordinance approving the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: Johnson ORDINANCE NO. 2000-100 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU00-41 TO ALLOW FREIGHT FORWARDING IN CONJUNCTION WITH 13 09/19/00 A WAREHOUSE FACILITY IN A DISTRICT ZONED "Ll" LIGHT INDUSTRIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, J. A. G. TRADE CENTER WEST Vice Chairman Fry reported the Commission voted 7-0 for denial of the Statement of Findings and the preliminary plat of Lot 1, Block 1, J. A. G. Trade Center West. The 28.814 acre property is located west of Minter's Chapel Road, north of Hanover Drive and is being platted for development as a freight forwarding business. Council Member Freed, seconded by Council Member Wilbanks, offered a motion to approve the Statement of Findings and the preliminary plat of Lot 1, Block 1, J. A. G. Trade Center West. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: Johnson ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, J. A. G. TRADE CENTER WEST Vice Chairman Fry reported the Commission voted 7-0 for denial of the Statement of Findings and the final plat of Lot 1, Block 1, J. A. G. Trade Center West, The 28.814 acre property is located west of Minter's Chapel Road, north of Hanover Drive and is being platted for development as a freight forwarding business. Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to approve the Statement of Findings and the final plat of Lot 1, Block 1, J. A. G. Trade Center West. The motion prevailed by the following vote: HE 09/19/00 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: Johnson ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU00-43 AMERICAN CORVETTE MUSEUM Vice Chairman Fry reported the Commission voted 7-0 for approval of Conditional Use Application CU00-43 filed by American Corvette Museum granting a conditional use permit to allow the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, car museum, theater and convention center on property located at 2401 William D. Tate Avenue. Council Member Spencer, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and adopt the ordinance approving the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-101 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT C000-43 TO ALLOW THE POSSESSION, STORAGE, RETAIL SALE, AND ON -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT, CAR MUSEUM, THEATER, AND CONVENTION CENTER, IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 15 09/19/00 ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, VETTE ADDITION Vice Chairman Fry reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Vette Addition. The 50.111 acre property is located east of State Highway 121, west of Stone Myers Parkway, between airport property and Prospect Parkway. The property is being platted for commercial development. Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Vette Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 2, WESTPORT BUSINESS PARK Vice Chairman Fry reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 2, Westport Business Park. The 25.392 acre property is located on the south side of Westport Parkway at Euless -Grapevine Road and is being platted for development of a light industrial use. Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 2, Westport Business Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None im PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of October, 2000. ATTEST: Linda Huff City Secretary William D. Tate Mayor 17