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Home My WebLink About1995-01-03 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 3, 1995 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER ' EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code. B. Real Property relative to land acquisition for City Hall under Section 551 .072, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and real property under Sections 551 .071 and 551 .072, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ` ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF DECEMBER, 1994 AT 5:00 P.M. {� Lind Huff � City Secretary ' ; i STATE OF TEXAS COUNTY OFTARRANT � CITY OF GRAPEVINE i The City Council of the City of Grapevine, Texas met in Special Session on this the 3rd day of January, 1995 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member constituting a quorum, with Council Member Will Wickman absent, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary David Tesmer Assistant to City Manager i CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ; ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (B) real property relative to land acquisition for City Hall under Sections 551 .071 and 551 .072, Texas Government Code. i Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty ; stated there was no action necessary relative to (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed � Runway 16/34 West and (B) real property relative to land acquisition for City Hall � under Sections 551 .071 and 551 .072, Texas Government Code. I q5 01/03/� NOTE: City Council continued with the Regular City Council meeting. ADJOURNMENT ' Council Member Spencer, seconded by Council Member Pittman, offered a motion to adjoum the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of Januarv , 1995. APPROVED: � r William D. Tate Mayor ATTEST: - Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 3, 1995 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Mayor Pro Tem Ted R. Ware CITIZENS COMMENTS NEW BUSINESS 1 . Convention & Visitors Bureau Staff to present a development status report on the Grapevine Heritage Center. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider a resolution authorizing the City Manager to enter into an interlocal agreement with the City of Colleyville to provide public safety services (police, , fire and emergency medical services) on the campus of the new Grapevine-Colleyville I.S.D. high school located within the city limits of Grapevine. Staff recommends approval. 3. Consider authorizing the City Manager to enter into an agreement with the Tarrant County Health Department for permitting and inspecting on site sewage facilities. Staff recommends approval. 4. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 4 � Alcoholic Beverages relative to establishing a fee for a winery permit. Staff recommends approval. 5. Consider authorizing the Mayor to enter into an interlocal agreement with the Tarrant County Commissioners Court, on behalf of the Tarrant County Clerk's office, for destruction of City documents in accordance with State law. Staff recommends approval. 6. Consider award of Bid 95-578 Water Meter Supply Contract to the lowest and best bidder meeting specifications, Industrial International, Inc., for water meter supplies. Staff recommends approval. 7. Consider award of Bid 95-581 Fire Department Uniform Contract to the lowest : and best bidder meeting specifications, C & G Wholesale, to establish contract pricing for the purchases of uniform items. Staff recommends approval. 8. Consider award of Bid 95-574 Purchase of Vehicles to the lowest and best bidders meeting specifications: Classic Chevrolet, Five Star Ford and Village Ford. Staff recommends approval. 9. Consider the minutes of the December 20, 1994 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, : CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF DECEMBER, 1994 AT 5:00 P.M. ' da uff City Secretary i - - _ - __ _ _ � i � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of January, 1995 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member constituting a quorum, with Council Member Will Wickman absent, with the following members of the City Staff: Trent Petty City Manager � Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary David Tesmer Assistant to City Manager � CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1 . REPORT. GRAPEVINE HERITAGE CENTER DEVELOPMENT STATUS Convention & Visitors Bureau Director P. W. McCallum reviewed the status of the projects that have been started at the Grapevine Heritage Center, including construction of the Blacksmith Shop, a major grading operation and the first phase of . the Heritage Gardens project. He reported the Blacksmith Shop should be completed by March 1995 and that the Basket Factory and the Heritage Gardens are scheduled � for completion by May 1995. Mr. McCallum stated that excavation work for the train turntable will begin in February with completion projected for May 1995. i 01/03/95 Mr. McCallum recommended that due to the deteriorating condition of the exterior of - the Section House, the City Council consider proceeding with exterior building renovation without the 570,000.00 in proposed ISTEA funding through TxDOT. He stated that negotiations with TxDOT regarding the funding have revealed that due to internal environmental reviews and other unexpected delays on the part of the State, construction could not begin on the Section House restoration for at least 12 months. t Under terms of the ISTEA program, the local matching funds may not be expended in advance of the project commencement. Therefore, the Heritage Foundation and the ; Convention & Visitors Bureau 1"CVB") Staff recommend proceeding with the stabilization and exterior rehabilitation of the Section House using the matching funds currently budgeted as a CVB Capital Project with additional grant funds currently being identified and requested from private foundations. He estimated a cost of approximately 540,000.00 to restore the exterior of the building with the interior restoration to be completed when grants are received. Council expressed their appreciation for the City Staff who have been involved in the Heritage Center project and commended their hard work on the various projects. It - was the consensus of the City Council to proceed with the exterior restoration of the Section House without the ISTEA funding. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda . items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mayor Pro Tem Ware removed Item 8, Award Bid 95-574 Purchase of Vehicles. Item 2. Resolution, City of Colleyville Interlocal Aqreement for Public SafetY Services on New High School Campus Staff recommended approval of a resolution authorizing the City Manager to enter into an interlocal agreement with the City of Colleyville to provide public safety services (police, fire and emergency medical services) on the campus of the new Grapevine/Colleyville I.S.D. high school located within the city limits of Grapevine. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman 2 i I � � i 01/03/95 I ; RESOLUTION N0. 95-01 � A RESOLUTION OF THE CITY COUNCIL OF THE ; CITY OF GRAPEVINE, TEXAS APPROVING AN % INTERLOCAL AGREEMENT WITH THE CITY OF � COLLEYVILLE, TEXAS TO PROVIDE PUBLIC SAFETY SERVICES (POLICE, FIRE AND EMERGENCY MEDICAL SERVICES) ON THE C A M P U S 0 F T H E N E W GRAPEVINE/COLLEYVILLE INDEPENDENT SCHOOL DISTRICT HIGH SCHOOL LOCATED WITHIN THE CITY LIMITS OF GRAPEVINE; AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE AGREEMENT; ' AND PROVIDING AN EFFECTIVE DATE Item 3. Agreement, Tarrant County Health Department, Private Sewage Facilities Staff recommended approval for the City Manager to enter into an agreement with the Tarrant County Health Department for permitting and inspecting private on-site sewage facilities. ; Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: � Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman , III� v r e Code Item 4. Ordinance, Amend Chapter 4, Alcoholic Be e ag Staff recommended approval of an ordinance amending the Grapevine Code of Ordinances Chapter 4 Alcoholic Beverages relative to establishing a fee for a winery permit. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None ; Absent : Wickman � � i ; 3 'I 01/03/95 ORDINANCE N0. 95-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 4, ALCOHOLIC BEVERAGES, SECTION 4-7, FEES-SCHEDULE; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 5. Interlocal Agreement, Tarrant County Commissioners Court, Destruction of City Documents Staff recommended approval for the Mayor to enter into an interlocal agreement with the Tarrant County Commissioners Court on behalf of the Tarrant County Clerk's Office for destruction of City documents in accordance with State law. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman Item 6. Award Bid 95-578 Water Meter Supplv Contract Staff recommended award of Bid 95-578 Water Meter Supply Contract to the lowest and best bidder meeting specifications, Industrial International, Inc., for water meter : supplies in the amount of 543,045.00. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman Item 7. Award Bid 95-581 Fire Department Uniform Contract Staff recommended award of Bid 95-581 Fire Department Uniform Contract to the lowest and best bidder meeting specifications, C & G Wholesale, to establish contract pricing for the purchase of uniform items in an estimated amount of 59,006.60. 4 I il � 01/03/95 � Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to ; approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman ITEM 8. AWARD BID 95-574 PURCHASE OF VEHICLES , This item was discussed after Item 9. Staff recommended award of Bid 95-574 Purchase of Vehicles to the lowest and best bidders meeting specifications: Classic Chevrolet in the amount of $250,217.00 for Items 3-8, 10-15 and 20-21 ; Five Star Ford in the amount of 5105,552.00 for Items 1 and 2; and Village Ford in the amount of 540,915.00 for Items 22 and 23. Mayor Pro Tem Ware questioned the purchase of extended warranties for City vehicles and requested the City Staff review the policy regarding extended warranties. City Manager Petty responded that the extended warranties had proven beneficial for police vehicles. Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to � approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman Item 9. Consideration of Minutes City Secretary recommended approval of the minutes of the December 20, 1994 City Council meetings as published. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to � approve as recommended. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman � � i � 5 � ' 01/03/95 MISCELLANEOUS REPORTS AND/OR DISCUSSION ITEM 10. BATTLE OF THE CITIES BOWLING TOURNAMENT Convention & Visitors Bureau Director P. W. McCallum reported that Staff inembers of the Convention & Visitors Bureau participated in the Northeast Tarrant County "Battle of the Cities" Bowling Tournament and won first place. ADJOURNMENT Council Member Spencer, seconded by Council Member Pittman, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes : Tate, Ware, Spencer, Wilbanks, Traverse & Pittman Nays : None Absent : Wickman PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January , 1995. . APPROVED: .— William D. Tate Mayor ATTEST: Lin a Huff City Secretary 6