HomeMy WebLinkAboutItem 14 - Utility Cart MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 18, 2024
SUBJECT: APPROVAL OF PURCHASE OF LAKE PARKS UTILITY CART
RECOMMENDATION: City Council to consider approval for the purchase of an electric utility cart
from Metro Golf Cars, Inc. to promote the Litter Ends with Us program
throughout Lake Parks as part of the awarded funding received through
the North Central Texas Council of Governments' FY2024/FY2025
Regional Solid Waste Program Local Implementation Project, and an
ordinance to appropriate the funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the Grant Fund in the amount not to exceed $16,387.
BACKGROUND: On June 6, 2023 the City Council adopted Resolution 2023-011
authorizing the participation by the City of Grapevine in the North Central
Texas Council of Governments' FY2024/FY2025 Regional Solid Waste
Program Local Implementation Project, and authorizing the Parks and
Recreation Department to submit a funding application under this Call for
Projects in an amount of $50,000 to support the Litter Ends with Us
Program. The Program was awarded funding in the amount of$42,680.79
and the Interlocal Agreement between The North Central Texas Council of
Governments and the City of Grapevine was executed on March 28,
2024.
The implementation of the Litter Ends with Us program will allow the
Grapevine Parks and Recreation Department to reduce litter and increase
recycling in our largest lake park, Oak Grove Park. At present, our
contractors are unable to keep up with service demands due to ever
increasing park visitors and hiring challenges. The scope of the project
includes gathering data to monitor trash collection and to create an
effective and sustainable means of reducing litter and increasing
uncontaminated recycling. By activating new volunteer Park
Ambassadors, littered hot spots can be addressed quickly and patrons will
be guided and encouraged to properly recycle and dispose of trash
improving public health and environmental quality. Based on lessons
learned, the program can then be expanded throughout our park system.
To assist with implementation of the Litter Ends with Us Program, the
Parks and Recreation Department will procure equipment and materials
necessary to implement the program including trash receptacles with lids,
a utility vehicle with trailer, signage and supplies for the Park
Ambassadors.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). Informal
quotes were taken in accordance with the City Purchasing Policy. Formal
bids and advertisements are not required for purchases under $50,000.
Three quotes were submitted as noted below. Metro Golf Cars, Inc.
submitted the lowest quote meeting specifications.
Metro Golf Cars, Inc $16,387
Professional Turf$19,526
Lawn Land $20,374
Staff recommends approval.
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LAWN LA QUOTATION
714 DALLAS DR.
DENTON,TX 76205 10,1-f
Store Hours: M-F 8:30-5:30 Sat.8-1 IT'S SO MACH MOWER
940-387-8377 www.lawniand.net Family Owned and Operated Since 1987 00 ,'� Bow,
Name: Date:
Address: Quote#:
City: State: Zip:
Phone:
ITEM DESCRIPTION QTY LIST PRICE SALE PRICE
1 / �
2
3
C
4
5 G CI�C
6
7
8 z375
9
10
11
12
13
14
15
16
17
18
19 O
20
NOTE:This quote does not reflect tax. TOTAL COST:
Requested Terms:
Requested F.O.B.
Date Promised:
Signed:
Professional Turf Products, L.P.
1010 North Industrial Blvd.
Euless,Texas 76039
Professional Turf Products Coate on u
PROFESSIONAL (817)785-1900 Q `
rURP P R 0 LIUc rs
sales@proturf.com
Ship To City of Grapevine Date: 4/24/2024
Bill To BUYBOARD CONTRACT#706-23 -Credit Cards Not Accepted Tax Rate
Contact Cindy Harris Destination Included
Address 501 Shady Brook Dr,Grapevine,TX 76501 Trade-In
Finance
Phone Account Type Corp
Email QMS:ID Q157393
Comments:
Proposal
Qty Model# Description Sale Price
1 07412EX Workman GTX Extended Electric
1 07149 6 Foot(183cm)Flat Bed
1 07048 Bucket Seat Kit
1 07180 Flatbed Solid Side Kit
1 07168 6 Foot Bed-48v Electric Lift Kit
1 07921 2-Person Canopy
1 07199 6 Foot Flatbed Canopy Mount Kit
1 131-8550 12V Power Point Kit
1 131-8522 Hand Pump
Workman GTX Extended Electric $ 19,526.12
SubTotal $ 19,526.12
Destination Included
Tax(Estimated) $ -
TOTAL $ 19,526.12
Comments:
For all New Equipment,Demo units may be available for up to 20%savings.
For all New Equipment,Refurbished units may be available for up to 40%savings.
Due to unexpected issues with much of our supply chain,we are experiencing longer lead times than we have seen in the past.We are doing
everything we can to get products to you as quickly as possible.
Terms&Conditions:
1.Prices&Finance Rates are subject to change at any time. Monthly Payments are Estimates based on Prices&Rates when quoted.
2.Due to the volatility of inflation,rising transportation costs,and supply shortages,some orders may incur additional cost increases that are
beyond the control of PTP and the vendors we represent. These pricing adjustments may be made from the time the order is entered through
equipment delivery. Any adjustments will be communicated to customers with orders in the system with a new sale price as they occur.
3.Order cancellations are subject to fees up to 10%of the original order value.
4.Equipment delivery time is estimated once credit is approved&documents are executed&is contingent on Manufacturer availability.
S.Payments by Credit Card are subject to convenience fee.
6.Used and Demo equipment is in high demand and availability is subject to change.
A. Upon firm customer commitment to purchase&credit is approved,said equipment availability will be determined.
B. In the event equipment is unavailable at time of order,PTP will employ every resource to secure an acceptable substitute.
C. PTP strongly advises the customer to issue a firm PO as quickly as possible after acceptance of quotation.
7."Trade In Allowances"will be treated as a credit for future parts purchases on PTP account unless other arrangements have been made.
Confidential Property of Professional Turf Products Page 1 of 2
Returns Policy:
1.All returns&Canceled PO's are subject to restocking,refurbishing,usage,and shipping fees.
2.All returns must be able to be sold as new.
3.Items missing parts are non returnable.
Payment:
1. Terms are net 10 unless prior arrangements have been made.
2. Quoted prices are subject to credit approval.
A. PTP will work with third party financial institutions to secure leases when requested to do so.
B. When using third party financiers,documentation fees&advance payments may be required.
C. For convenience,monthly payments are estimated based on third party rate factors in effect at time of the quotation.
D. PTP assumes no liability in the event credit becomes unavailable or rates change during the approval process.
3. There will be a service charge equal to 1.5%per month(18%per annum)on all past due invoices.
4. By Law we are required to file a"Notice to Owner"of our intent to file lien in the event of payment default. This notice must be sent within 60 days
days of the date the original invoice and will happen automatically regardless of any special payment arrangements that may have been made.
Authorized Signature: Date:
Confidential Property of Professional Turf Products Page 2 of 2
0 0
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e est. 1974
s
TRANSPORTATION & UTILITY VEHIELES
May 14,2024
Grapevine Parks&Rec 40
Cindy Harris HUB
P.817-410-3490
charris@grapevinetexas.gov \
New Club Car Carryall 700-FLA Electric
Base Unit Price $14,387.40
Prep/Freight $250.00
Options
Roof Top: $545.00
Cargo Box: $845.00
Single Point Battery Water Fill System: $350.00
12 Volt Power Port: Included.
Total Price Delivered $16,386.40
Thank you,
Mike Petrovich/cell 682-429-9025
michael@metrogolfcars.com
4063 S Freeway Ft Worth,TX 76110 P. 817-921-5491 metrogolfcars.com 1
Quote Expires in 30 Days
From: C
lori(@GoodsonGolfCars.com
Bcc: Cindy Harris
Subject: Utility Vehicle
Date: Thursday,May 2,2024 2:48:00 PM
Attachments: image015.g_ng
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Good Afternoon,
Grapevine Parks and Recreation has received a grant through Texas Commission on
Environmental Quality. A portion of the proceeds must be used to purchase an extended bed
utility vehicle. As a registered HUB, we are notifying you of the opportunity to submit a quote
for an extended bed (6') utility cart to be used in a designated park.
If you wish to provide quote, please send it directly to me before Thursday, May 9.
Please let me know if you have questions.
Cindy Harris
Volunteer Services Supervisor
I 1
817.410.3490
' charris -grapevinetexas.gov
GoGrapevine.com
� o
Fin
1a Program
r Register
ORDINANCE NO. 2024-052
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT OF $42,681 IN THE GRANTS
FUND TO BE RECEIVED FROM THE STATE OF TEXAS
THROUGH THE NORTH CENTRAL TEXAS COUNCIL OF
GOVERNMENTS; AUTHORIZING THE APPROPRIATION
OF $427681 IN THE GRANT FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine anticipates receipt of $42,681 from the North
Texas Council of Governments as part of an approved grant, and
WHEREAS, the City plans to make purchases totaling approximately $42,681
associated with the Regional Solid Waste Program Local Implementation Project, and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an increase in estimated
receipts in the amount of$42,681 in the Grant Fund resulting from approval of the North
Texas Council of Governments grant for implementation of a Regional Solid Waste
Program Local Implementation Project.
Section 3. That the City Council hereby authorizes an amount of $42,681 be
appropriated in the Grants Fund for the purpose of purchasing equipment associated with
the approved grant.
Section 4. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 18th day of June, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-052 2