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Home My WebLink AboutItem 05 - Dove Loop RoadMEMO TO FROM: MEETING DATE: SUBJECT RECOMMENDATION: STEM # _,�-- HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER //V DECEMBER 5, 2000 ENGINEERING SERVICES CONTRACT/ DOVE LOOP ROAD City Council consider awarding an Engineering Services Contract for Dove Loop Road between North Main Street and Dove Road, to Huitt Zollars, Inc. in an amount not to exceed $ 840,000, authorize staff to execute said contract, and take any necessary action. FUNDING SOURCE: Funds are currently available and programmed as follows: Funding Source Account Amount Award Percent Peripheral Street Fees 178-21524-000 $ 31,476 .3% 99 GO Bonds 178-78103-010 $ 1,100,156 $840,000 9.4% 00 GO Bonds 178-78101-011 $ 66,964 .6% 02 GO Bonds $ 5,595,325 48.3% 03 GO Bonds $ 4.795.325 41.4% TOTAL $11,589,246 $840,000 Budget Amount Award Percent Engineering $ 1,091,100 $840,000 9.4% Right -of -Way $ 66,850 .6% Construction $ 8,379,216 72.3% Contingency $ 2.052.080 17.7% TOTAL $11,589,246 $840,000 BACKGROUND: The Dove Loop Road project will include construction of Dove Loop Road extension from the Dove Road / Dove Loop Road intersection on the west to North Main Street on on the east, and then a section south to Northwest Highway. This project, given the nature and extent of the new construction, will be an extremely challenging endeavor. November 29, 2000 (10:54AM) The proposed roadway crosses Corps of Engineer property at two separate locations. The Corps of Engineers has recently initiated a program to identify and protect Environmentally Sensitive Areas (ESA's) around Lake Grapevine. The Corps Staff and the City Staff have been working closely to identify roadway and utility corridors to be reserved for future needs through and adjacent to these ESA's. The staff of Huitt Zollars has supported the City with both engineering and environmental scientist services in the coordination efforts with the Corps. In light of the increased interest in environmentally sensitive areas around the lake, Staff feels that it is important to proceed with the design of this project with Huitt Zollars as it is the firm most familiar with this project and the environmental issues. Staff proposes to use Huitt Zollars, Inc. for this work based upon our past experiences with this firm. Huitt Zollars designed both the Mustang Drive project from William D. Tate Avenue to SH 26 and the Pool Road project from SH 26 to Hall -Johnson Road for the City. Both projects were very successful. We believe that Huitt Zollars is the best choice for this project and will provide us the best opportunity to complete this project with few problems and with positive results. Based upon our knowledge of the firm and our experience with their work, staff recommends that Huitt Zollars be engaged to perform the engineering design services for this sensitive project. Staff recommends approval. JSL/dsm 0:\agenda\12-05-00\ EngSrvContract_DoveLoopRd.agm November 30, 2000 (1:22PM) GENERAL GOVERNMENT CAPITAL PROJECTS North Main Street Reconstruction and widening of North Main Street from Northwest Highway north to Dove Loop Road. The roadway will be two-lane concrete with curb and gutter. The proposed improvements include the extension of North Main Street from its proposed terminus in the Northwest Highway project adjacent to Elliott's Hardware north to Dove Loop Road. This project will be built with the Dove Loop Road project. PROJECT SCHEDULE B99ill End Design Nov -00 Jan -02 ROW Acquisition Nov -01 Jan -02 Construction Apr -02 Apr -04 FISCAL. IMPACT Operating budget impact includes the cost of periodic street sweeping, electricity for street lights, maintenance of road markings, and maintaining parkways on both sides of the roadway. Sealing of joints in pavement won't be needed until FY -06. Projected Annual FY -2001 P`Y-2002 FY -2003 FY -2004 FY -2005 Total ,Project LTD Budget Planned Project Expenses 09130100 FY -2001 FY -2002 FY -2003 ' FY -2004 FY -2005 Cost Design 6,000 140,100 35,000 181,100 ROW 450 900 i 66,964 66,964 Construction 0 470,524 588,156 1,058,680 Contingency $3,404 296,068 296,068 TOTAL: $6,000 $140,100 $572,488 $588,156 $296,068 $0 $1,602,812 Funding Source 114,624 66,476 181,100 1999 GO Bonds 2000 GO Bonds 66,964 66,964 2002 GO Bonds 439,048 222,588 661,636 2003 GO Bonds 365,568 296,068 661,636 Periphery Fees 6,000 25,476 31,476 TOTAL: $6,000 $140,100 1 $572,488 $588,156 1 $296,068 $0 51,602,812 Operating budget impact includes the cost of periodic street sweeping, electricity for street lights, maintenance of road markings, and maintaining parkways on both sides of the roadway. Sealing of joints in pavement won't be needed until FY -06. Projected Annual FY -2001 P`Y-2002 FY -2003 FY -2004 FY -2005 ; O eratin Impact Bud et Planned Planned Planned Planned Total Personnel Ex enses 0 Supplies 0 Maintenance 685 1,369 2,054 Services 450 900 i 1,350 Capital Outlay 0 Total $0 ' , $0 50 $1,135 52,269 $3,404 GENERAL GOVERNMENT CAPITAL PROJECTS Dove Loop Road Dove Loop Road is a new roadway connecting Dove Road to North Main Street. It is to be a four -lane undivided roadway with expanded intersections. A portion of the roadway east of the wastewater plant will be four -lane divided as the alignment of the proposed roadway tracks the alignment of the existing TU Electric transmission towers. The transmission towers will be located in the proposed median. A hike and bike trail will be constructed as part of this project. PROJECT SCHF�E Bgziu End Design Nov -00 Jan -02 Construction Apr -02 Apr -04 FISCAL IMPACT Project Fz enses LTD 09130/00 Budget FY -2001 Planned ; FY -2002 FY -2003 FY -2004 FY -2005 ` Total Project Cost Budget Planned Planned Planned Planned Tgtal Personnel Expenses 0" Su plies Design Construction Contingency TOTAL: $0 796,250 $796,250 113,750 2,934,540 $3,048,290 3,679,300 $3,679,300 1,662,594 $1,662,594 $0 910,000 6,613,840 1,662,594 $9,186,434 1,250 2,500 3,750 Ca ital Outlay0 . Total , , :Funding $6,440 39,660 Source $0 796,250 $796,250 1 122,806 2,925,484 $3,048,290 1,208,205 2,471,095 $3,679,300 1,662,594 $1,662,594 $0 919,056 4,133,689 4,133,689 $9,186,434 1999 GO Bonds 2002 GO Bonds 2003 GO Bonds TOTAL: IMPACT ON OPERATING BU GFT Operating budget impact includes the cost of periodic street sweeping, electricity for street lights, maintenance of road markings, and maintaining parkways on both sides of the roadway. Sealing of joints in pavement won't be needed until FY -06. Projected Annual FY -2001 FYCj02 2003 ' FY -2004 FY 2005 O ` rahn ' Dn act Budget Planned Planned Planned Planned Tgtal Personnel Expenses 0" Su plies 0 Maintenance 1,970 3,940 5,910 Services 1,250 2,500 3,750 Ca ital Outlay0 . Total , , $0 ., ,;, $0 50 "$3,220 $6,440 39,660 Dove Road Medians Installation of an attractive median where the center tum lane now exists on Dove Road from Kimball to Dove Loop. This project includes the removal of the existing tum lane and construction of a planted, irrigated, median with turn lanes at all the existing street intersections. PROTECT SCHEDULE B1in Did Design Nov -00 Jan -02 Construction Apr -02 Apr -04 Operating budget impact includes the cost of electricity for street lights and maintaining the medians. Total Project LTD 09130/00 Budget FY -2001 Planned FY -2002 FY -2003 F Y 2004 FY -2005 Project Cost Expenses Design included in Dove East Extension Construction 398,348 308,348 706,696 Contingency $0 93,304 $398,348 $401,652 $0 $0 93,304 $800,000 TOTAL: $0 Funding' Source 398,348 401,652 800,000 2002 GO Bonds TOTAL: $0 $0 $398,348 $401,652 $0 $0 $800,000 Operating budget impact includes the cost of electricity for street lights and maintaining the medians.