HomeMy WebLinkAboutItem 09 - Library FurnitureITW #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGERPf/
MEETING DATE: DECEMBER 5, 2000
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
LIBRARY FURNITURE THROUGH A FEDERAL CONTRACT
ESTABLISHED BY THE GENERAL SERVICES
ADMINISTRATION
RECOMMENDATION:
City Council to consider approval of a resolution to purchase library furniture as shown in
attachment "A" through a Federal Contract established by the General Services
Administration. The total cost of this purchase will not exceed $74,119.74.
FUNDING SOURCE:
Funding for this purchase is currently available in account:
177-42281-011-313 Capital Projects/Library/Minor Tools and Apparatus ....... $74,119.74
BACKGROUND:
This procurement will be made in accordance with the Federal Streamlining Act of 1994,
Public Law 103355, Section 1555 that authorizes State and Local governments to
purchase from the GSA Federal Supply Schedules. A local government that purchases
goods and services under this public law satisfies any State law relative to the
competitive bidding statutes.
This request is for the purchase of various types of library furniture as described in
attachment "A". This furniture will be used for the Library expansion project. Staff
received an original quotation of $87,676 from Bauhaus Interiors Group, a Knoll, Inc.
representative, and a national supplier of furniture tailored to library requirements. After
further discussions with Knoll, it was learned that a federal contract existed that would
provide substantial savings over the original quotation. After consultation with the City
Attorney it was determined that the City could make this purchase under the existing
Federal Contract and thereby obtain savings of $13,556.27.
Staff recommends approval.
November 29, 2000 (8:21 AM)
TOTAL COST ................................................. $74,119.74
November 14, 2000 (12:18PM)
ATTACHMENT "A"
LIBRARY FURNITURE
ITEM
QTY.
MOD #
DESCRIPTION
UNIT
TOTAL
1
6
AC04
Knoll Easy-Lift Keyboard Trays
$
120.90
$ 725.40
2
8
CH117C
Ricchio Arm Chair
$
300.40
$2,403.20
3
8
CH117D
Ricchio Arm Chair
$
300.40
$2,403.20
4
2
CH117R
Ricchio Arm Chair
$
300.40
$ 600.80
5
26
CH118G
Ricchio Armless Chair
$
283.20
$7,363.20
6
4
CH118L
Ricchio Armless Chair
$
283.20
$1,132.80
7
1
CH2O2R
Bulldog Executive Highback Chair
$
427.88
$ 427.88
8
1
CH302P
Bulldog Management Midback Chair
$
368.25
$ 368.25
9
1
CH302R
Bulldog Management Midback Chair
$
352.50
$ 352.50
10
2
CH36P
Bulldog Side Armchair
$
205.50
$ 411.00
11
12
CH36R
Bulldog Side Armchair
$
205.50
$2,466.00
12
1
CH402P
Bulldog Operational Highback Chair
$
362.63
$ 362.63
13
2
CH402R
Bulldog Operational Highback Chair
$
349.88
$ 699.76
14
DK100
Computer Workroom Stations
$3,986.68
15
DK103
Computer Office
$1,848.32
16
DK105
Genealogy Station
$ 990.02
17
DK109
Childrens Workroom Station
$2,717.73
18
DK114
Circulation Office
$1,848.32
19
DK143
Children's Office
$1,848.32
20
DK163
Circulation Workroom Stations
$9,777.17
21
DK154
Technical Service Stations
$6,399.39
22
DK206
Computer Reception Station
$3,120.00
23
DK93
Computer Office
$1,020.82
24
6
FBBF
Mobile 6/6112 Pedestals
$
283.60
$1,701.60
25
1
FIL2
Lateral File, 2-High
$
260.00
$ 260.00
26
16
FIL4
Lateral Files, 4-High
$
482.00
$7,712.00
27
4
FIL5
Lateral Files, 5-High
$
565.60
$2,262.40
28
1
SC01
Storage Cabinet
$
343.20
$ 343.20
29
1
RM.122
Lateral File, 4-High
$
482.00
$ 482.00
30
27
Design Planning and Layout Services
$
56.30
$1,520.10
31
1
Installation
$6,485.00
$6,485.00
32
1
Industrial Funding Fee
$
80.05
80.05
TOTAL COST ................................................. $74,119.74
November 14, 2000 (12:18PM)
Lemkx Alle".
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE MAYOR TO
APPROVE THE PURCHASE OF VARIOUS TYPES OF
LIBRARY FURNITURE THROUGH A FEDERAL CONTRACT
ESTABLISHED BY THE GENERAL SERVICES
ADMINISTRATION AND UNDER AUTHORITY OF THE
FEDERAL STREAMLINING ACT OF 1994 AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Federal Acquisition Streamlining Act of 1994 to
purchase items through established contracts of the General Services Administration; and
WHEREAS, the General Services Administration is a qualified entity as authorized
by the Federal Acquisition Streamlining Act of 1994, Public Law 103355, Section 1555;
and
WHEREAS, the City of Grapevine, Texas wishes to utilize the established contract
meeting all State of Texas bidding requirements for all furniture listed in Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the furniture listed in Exhibit "A" for a total cost not to exceed $74,119.74.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said furniture listed in Exhibit "A".
Section 4. That this resolution shall become effective from and after the date of
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of December, 2000.
0 APPROVED:
■
ATTEST:
RES. NO. 2