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HomeMy WebLinkAboutItem 25 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 21st day of May, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Beth Tiggelaar Member Dennis Luers Member David Hallberg Member Traci Hutton Member Jason Parker Member Mark Assaad Alternate Member Ben Johnson Alternate Member constituting a quorum, with Vice Chairman Monica Hotelling being absent; with Alternate Member Ben Johnson participating as a voting member, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Pro Tem Darlene Freed called the meeting to order at 6:45 p.m. Item 1. City Secretary to administer the Oath of Office for Mayor to William D. Tate. Mayor Pro Tem Freed introduced this item and invited William D. Tate to meet City Secretary Tara Brooks at the podium to be sworn in as Mayor. City Secretary Brooks administered the Oath of Office to William D. Tate to serve as Mayor. Council did not take any action on this item. Item 2. City Secretary to administer the Oath of Office for City Council Place 1 to Paul Slechta. Mayor Pro Tem Freed introduced this item and invited Paul Slechta to the podium to be sworn in for City Council Place 1. City Secretary Brooks administered the Oath of Office to Paul Slechta to serve as City Council Place 1. Council did not take any action on this item. Item 3. City Secretary to administer the Oath of Office for City Council Place 2 to Sharron Rogers. Mayor Pro Tem Freed introduced this item and invited Sharron Rogers to the podium to be sworn in for City Council Place 2. City Secretary Brooks administered the Oath of Office to Sharron Rogers to serve as City Council Place 2. Council did not take any action on this item. Mayor Tate led the rest of the meeting. Item 4. Consider the appointment of the Mayor Pro Tem and take any necessary action. Mayor Tate opened the floor for nominations for Mayor Pro Tem. Motion was made to appoint Darlene Freed as Mayor Pro Tem. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: City Council May 21, 2024 Page 2 A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:58 p.m. The closed session ended at 7:15 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 6. Invocation and Pledge of Allegiance Council Member Chris Coy gave the invocation and led the Pledge of Allegiance. Item 7. Mayor Tate to present a proclamation to the US Coast Guard Auxiliary, US Corps of Engineers, Grapevine Fire Department, and the Grapevine Parks and Recreation Department in recognition of Safe Boating Week. Mayor Tate presented the proclamation declaring May 18-24, 2024 as Safe Boating Week to members of the US Coast Guard Axillary: Jonathan Schloten, Eric Gunn, James McCraw, Roy Steele and other members of Flotilla 5-11; US Corps of Engineers Park Ranger Ami Watkins, and Park Ranger Avy Langston; Grapevine Fire Chief Darrell Brown; and Parks and Recreation Director Chris Smith and Parks and Recreation Assistant Director Trent Kelley. Eric Gunn and Chief Brown emphasized the importance of wearing life vests. The Planning and Zoning Commission joined the meeting at 7:32 p.m. JOINT PUBLIC HEARINGS Item 8. Conditional Use Permit CU24-01 (Grapevine Mills Mall, Burlington) Mayor Tate declared the public hearing open. City Council May 21, 2024 Page 3 Planning Services Director Erica Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU24-06 (Ordinance No. 2024-025) for a planned commercial center in excess of 1,000,000 square feet of gross, leasable spaces. This request is specifically to divide the existing Burlington Coat Factory into two separate suites for a new retail tenant, amend the building elevations for a new main entry, and to revise the parking lot to include seven additional handicap- accessible parking spaces, a crosswalk, a 5-foot sidewalk and loading dock. The subject property is located at 3000 Grapevine Mills Parkway, Suite 343 and is currently zoned “CC”, Community Commercial District. Applicant Representative Jocelyn Gubler, Vice President with Simmons Group, presented this item and answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Tiggelaar Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 9. Conditional Use Permit CU24-11 and Planned Development Overlay PD24-03 (Avondale Porsche) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU16-14 (Ordinance No. 2016- 042) for a planned commercial center in conjunction with an automotive dealership with sales and service of new and used vehicles specifically to include an additional dealership and allow for a 20-foot pylon sign and a planned development overlay to deviate from, but not be limited to, a reduction in the masonry requirements. This request is specifically to allow for a 13,184 square-foot addition to the existing Porsche dealership along with four electric vehicle (EV) charging stations. The applicant is also requesting a planned development overlay to deviate from, but not be limited to, a reduction in the masonry requirements from Section 54 of the Comprehensive Zoning Ordinance, No. 82-73. The subject property is located at 1280 Texan Trail and is currently zoned “CC”, Community Commercial District. City Council May 21, 2024 Page 4 Applicant Representative David Bond with Speirs Engineering presented this item and answered questions from the Commission and Council. Planning Services Director Marohnic answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Parker Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Conditional Use Permit CU24-13 (Jiffy Lube) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to amend the previously approve site plan CU06-55 (Ordinance No. 2007-006) to develop an automotive repair garage with a full-service car wash. The subject property is located at 3500 North Grapevine Mills Boulevard and is currently zoned “CC”, Community Commercial District. Applicant Representatives Drew Donosky and Andrew Davies presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter of opposition provided to the Commission and Council. Motion was made to close the public hearing. Motion: Parker Second: Hutton Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: O’Dell City Council May 21, 2024 Page 5 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Conditional Use Permit CU24-16 (Office/Warehouse) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow outside storage and to revise building elevations. The subject property is located at 942 Minters Chapel Road and is currently zoned “LI”, Light Industrial District. This is the first reading for this item. It will be presented to the Board of Zoning Adjustment on June 3 and will have the second reading of the ordinance at the June 18 meeting. Applicant Representative Don Stone described the project and answered questions from the Commission and Council. Environmental Services Manager Dewey Stoffels answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Johnson Second: Parker Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Conditional Use Permit CU24-18 (OG Wine Cellars Wine Tasting Room) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for the possession, storage, retail sale and off-premise consumption of alcoholic beverages (wine only) in conjunction with a wine-tasting room and outdoor dining. The subject property is located at 909 South Main Street, Suite 104 and is currently zoned “MXU”, Mixed Use District. City Council May 21, 2024 Page 6 Applicant Representative James Hanger presented this item and answered questions from Council. Planning Services Director Marohnic answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hutton Ayes: Oliver, Tiggelaar, Luers, Hallberg, Hutton, Parker and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 JOINT NEW BUSINESS Item 13. City Council and Planning and Zoning Commission to receive a presentation and discuss AM23-03 amendments to Chapter 19, Planning of the Grapevine City Code of Ordinances, also known as the Planning and Zoning Commission Bylaws. Planning Services Director Marohnic presented this item and described the proposed changes to the Planning and Zoning Commission Bylaws. The Commission and Council did not take any action on this item at this time. The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 14. Citizen Comments Aram Azadpour addressed school vouchers, the Texas Republican platform and SB 4. City Council May 21, 2024 Page 7 PRESENTATIONS Item 15. Planning Services Director to update Council on donation bins. Planning Services Director Marohnic presented this item and updated Council on the status of complaints regarding donation bins throughout the City and asked Council for guidance on how to process the placement of bins in the future. Director Marohnic answered questions from Council. Council discussed this item. Council did not take any action on this item. CITY COUNCIL NEW BUSINESS Item 16. Consider calling a public hearing to rezone approximately 4.64 acres generally located south of Hall Street, east of North Scribner Street, west of North Main Street, north and south of West Peach Street and all north of Caviness Drive from a "R-MF-1", Residential Multifamily-1 to "R-5.0", Zero-Lot Line District for single-family detached homes and "R-3.5", two-family dwelling district for duplexes, and take any necessary action. Planning Services Director Marohnic presented this item and reported that several of the uses in this area do not have the appropriate zoning Director Marohnic answered questions from Council. Motion was made to call a public hearing to rezone approximately 4.64 acres generally located south of Hall Street, east of North Scribner Street, west of North Main Street, north and south of West Peach Street and all north of Caviness Drive. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider an engineering services contract for the design of the Water Treatment Plant Improvements with Ardurra Group, Inc. and Ordinance No. 2024-041 appropriating the funds, and take any necessary action. Public Works Director Bryan Beck presented this item and answered questions from Council. He described the history of the Plant and what improvements are needed. Motion was made to approve the engineering services contract for the design of the Water Treatment Plant Improvements and the ordinance to appropriate the funds. Motion: Rogers City Council May 21, 2024 Page 8 Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $2,785,000 IN THE UTILITY ENTERPRISE CAPITAL PROJECTS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 27. Conditional Use Permit CU24-01 (Grapevine Mills Mall, Burlington) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-01 (Grapevine Mills Mall, Burlington) and Ordinance No. 2024-044. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-044 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING CONDITIONAL USE PERMIT CU24-01 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU24-06 (ORDINANCE NO. 2024- 025) FOR A PLANNED COMMERCIAL CENTER IN EXCESS OF 1,000,000 SQUARE FEET OF GROSS LEASABLE SPACE, SPECIFICALLY TO DIVIDE THE EXISTING BURLINGTON COAT FACTORY SUITE 343 INTO TWO SEPARATE SUITES FOR A NEW RETAIL TENANT, AMEND THE BUILDING ELEVATIONS FOR A NEW MAIN ENTRY, AND TO REVISE THE PARKING LOT TO INCLUDE SEVEN ADDITIONAL HANDICAP-ACCESSIBLE PARKING SPACES, A CROSSWALK, A 5-FOOT SIDEWALK AND LOADING DOCK FOR BLOCK 1, LOT 1R3, GRAPEVINE City Council May 21, 2024 Page 9 MILLS ADDITION, PHASE 1 (3000 GRAPEVINE MILLS PARKWAY SUITE 343) IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 31. Conditional Use Permit CU24-11 (Avondale Porsche) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-11 (Avondale Porsche) and Ordinance No. 2024-045. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-045 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-11 FOR A PLANNED COMMERCIAL CENTER IN CONJUNCTION WITH AN AUTOMOTIVE DEALERSHIP WITH SALES AND SERVICE OF NEW AND USED VEHICLES AND TO INCLUDE AN ADDITIONAL DEALERSHIP AND ALLOW FOR A 20-FOOT PYLON SIGN, SPECIFICALLY TO ALLOW FOR A 13,184 SQUARE-FOOT ADDITION TO THE EXISTING PORSCHE DEALERSHIP ALONG WITH FOUR ELECTRIC VEHICLE (EV) CHARGING STATIONS FOR BLOCK 1, LOT 2RA1, PARK PLACE MERCEDES ADDITION (1280 TEXAN TRAIL) IN A DISTRICT ZONED ”CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE City Council May 21, 2024 Page 10 NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Planned Development Overlay PD24-03 (Avondale Porsche) Chairman Oliver reported the Commission approved the planned development overlay with a vote of 7-0. Motion was made to approve Planned Development Overlay PD24-03 (Avondale Porsche) and Ordinance No. 2024-46. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-046 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD24-03 TO DEVIATE FROM, BUT NOT BE LIMITED TO, A REDUCTION IN THE MASONRY REQUIREMENTS FROM SECTION 54 OF THE COMPREHENSIVE ZONING ORDINANCE, NO. 82-73 REQUIREMENTS WITHIN THE FOLLOWING DESCRIBED PROPERTY: BLOCK 1, LOT 2RA1, PARK PLACE MERCEDES ADDITION (1280 TEXAN TRAIL) IN A DISTRICT ZONED ”CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A City Council May 21, 2024 Page 11 PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Conditional Use Permit CU24-13 (Jiffy Lube) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-13 (Jiffy Lube) and Ordinance No. 2024-047. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-047 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-13 TO AMEND THE PREVIOUSLY APPROVED SITE PLAN CU06-55 (ORDINANCE NO. 2007- 006) TO DEVELOP AN AUTOMOTIVE REPAIR GARAGE AND FULL SERVICE DRIVE-THRU CAR WASH (JIFFY LUBE) FOR BLOCK A, LOT 6A1, GRAPEVINE MILLS CROSSING ADDITION (3500 NORTH GRAPEVINE MILLS BOULEVARD IN A DISTRICT ZONED “CC”, COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council May 21, 2024 Page 12 Item 34. Conditional Use Permit CU24-16 (Office/Warehouse) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0 with Option 1, that an 8-foot, approximately 376-square-foot mobile liquid containment tank be used for the requested outdoor storage to the rear of the building Motion was made to approve Conditional Use Permit CU24-16 (Office/Warehouse) with Option 1 that with an 8-foot tall mobile liquid containment tank that has approximately 376-square-foot capacity. The first reading of Ordinance No. 2024-048. The second reading of this item will be considered at the June 18 meeting. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 35. Conditional Use Permit CU24-18 (OG Wine Cellars Wine Tasting Room) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0 with the condition that the outside seating is consistent with page 3 of 3 of the site plan set. Motion was made to approve Conditional Use Permit CU24-18 (OG Wine Cellars wine Tasting Room) with the condition that the outside seating is consistent with page 3 of 3 of the site plan set and Ordinance No. 2024-049. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-049 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-18 TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN CONJUNCTION WITH A WINE-TASTING ROOM AND OUTDOOR DINING FOR BLOCK 1, LOT 1, HASTEN ADDITION (909 SOUTH MAIN STREET, SUITE 104) IN A DISTRICT ZONED “MXU”, MIXED USE DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER City Council May 21, 2024 Page 13 PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 36. AM23-03 amending Chapter 19, Planning of the Grapevine City Code of Ordinances, also known as the Planning and Zoning Commission Bylaws and Ordinance No. 2024-050. Chairman Oliver reported the Commission approved the Code amendment with a vote of 7-0. Motion was made to approve AM23-03 amending Chapter 19, Planning of the Grapevine City Code of Ordinances, also known as the Planning and Zoning Commission Bylaws and Ordinance No. 2024-050. Motion: Rogers Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta, and Leal Nays: Freed Approved: 6-1 ORDINANCE NO. 2024-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 19, PLANNING; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Council continued with the agenda in the published order by considering the consent agenda next. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. City Council May 21, 2024 Page 14 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 18. Consider the renewal of an annual software license for permitting from MyGov, LLC. Building Official Larry Gray and Planning Services Director Marohnic recommended approval of the permitting software license renewal for an estimated amount of $33,840. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider Ordinance No. 2024-042 designating the Grapevine-Colleyville Independent School District Tax Assessor – Collector to perform duties imposed by Tax Code Chapter 26. Chief Financial Officer Jeff Strawn recommended approval to designate the Grapevine- Colleyville Independent School District Tax Assessor – Collector, Collette Ballinger, RTA, as the Tax Assessor-Collector for the City. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-042 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING THE PERSON TO FULFILL DUTIES IMPOSED BY TAX CODE CHAPTER 26; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 20. Consider a contract to reappoint Brad Bradley as alternate municipal judge to substitute in the temporary absence of the presiding judge. Chief Financial Officer Strawn recommended approval of the reappointment of Brad Bradley as the alternate municipal judge. City Council May 21, 2024 Page 15 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider a firework permit for a wedding to be held at the Gaylord Glass Cactus on Saturday, June 1, 2024. Fire Chief Brown recommended approval of a five-minute fireworks show to be held at the Gaylord Glass Cactus on June 1. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 22. Consider the purchase of EMC Park Place storage maintenance from SHI Government Solutions, Inc. Chief Information Officer Tessa Allberg recommended approval of the purchase of the maintenance warranty for technical call support and emergency replacement for the data backup storage units. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 23. Consider the award of an informal request for quote for irrigation upgrades at Parr Park from Horizon Distributors. Parks and Recreation Director Smith recommended approval of the award of an informal request for quote for irrigation upgrades at Parr Park for an amount not to exceed $22,296. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council May 21, 2024 Page 16 Item 24. Consider the purchase of ten GPS preemption vehicle kits for police vehicles from Consolidated Traffic Control. Police Chief Mike Hamlin recommended approval of the purchase of ten GPS kits for installation in police vehicles for an amount not to exceed $37,060. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 25. Consider the purchase of fuel services and on-site fuel storage tanks for fleet service vehicles during the Service Center construction from Ricochet Fuel Distributors, Inc. Public Works Director Beck recommended approval of the purchase of temporary fuel services and on-site fuel storage tanks to be used during the reconstruction of the Service Center fuel island for a six-month period for an estimated amount of $392,449. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 26. Consider the 2024 Water Conservation and Drought Contingency Plan. Public Works Director Beck recommended approval of the 2024 Water Conservation and Drought Contingency Plan in accordance with Texas Regional Water District guidance. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 27. Consider Resolution No. 2024-008 authorizing an agreement for award of Transportation Development Credits with the Regional Transportation Council (RTC). Public Works Director Beck recommended approval of the award of Resolution No. 2024- 008 to use 353,653 Transportation Development Credits for the Fairway Drive and Euless Grapevine Road projects. City Council May 21, 2024 Page 17 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2024-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO THE AGREEMENT FOR AWARD OF TRANSPORTATION DEVELOPMENT CREDITS WITH THE REGIONAL TRANSPORTATION COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 28. Consider Resolution No. 2024-009 approving the Local Project Advance Funding Agreement with Texas Department of Transportation (TXDOT) to establish funding participation levels for the reconstruction of Fairway Drive from State Highway 26 to Marina Drive and Ordinance No. 2024-043 appropriating the funds. Public Works Director Beck recommended approval of the Local Project Advance Funding Agreement to establish funding participation levels for the reconstruction of Fairway Drive with the City’s portion being an estimated amount of $192,625. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2024-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION ADDRESSING FUNDING PARTICIPATION LEVEL AND PROJECT SCOPE FOR THE FAIRWAY DRIVE PROJECT AND PROVIDING AN EFFECTIVE DATE Item 29. Consider the minutes of the April 16, 2024 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. City Council May 21, 2024 Page 18 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:55 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th day of June, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council May 21, 2024 Page 19 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of June, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Natalie Gullo Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:24 p.m. Council Member Duff O’Dell arrived at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation Council Member O’Dell gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 1905 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Kyle Huggland, 2050 Forest Hills Road, Grapevine asked Council to look into the drainage issues in his neighborhood. Stephanie Sullivan, 2049 Forest Hills Road, Grapevine asked Council to look into the drainage issues in her neighborhood. Thomas Hallaron, 3203 Lakeridge Drive, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. Peter Salvadore, 2055 Forest Hills Road, Grapevine asked Council to look into the drainage issues in his neighborhood. Cynthia Cegielski, 2111 Forest Hills Road, Grapevine asked Council to look into the drainage issues in her neighborhood as well as the Kimball Road Improvement Project construction. Georjean Sherriff, 3705 Oakwood Drive, Grapevine lauded Streets Drainage Manager Kirk Howard and the Public Works staff for assistance they provided with tree removal after the storms. James Karlak, 2207 Brookcrest Lane, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. Karen Terry, 2122 Forest Hills Road, Grapevine asked Council to look into issues regarding the Kimball Road Improvement Project construction. NEW BUSINESS Item 5. Consider the purchase of services to implement a cloud financial system from OpenGov/Vertosoft, and take any necessary action. City Council June 4, 2024 Page 2 Assistant Finance Director Matt Feryan presented this item to Council and explained the benefits of the new financial system software and the implementation timeline. He then answered questions from Council. Motion was made to approve the purchase of services to implement a cloud financial system from OpenGov/Vertosoft, and take any necessary action. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Rumbelow requested item no. 6 be removed from the consent agenda. This item was considered following the vote on the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the purchase of the replacement of end-of-life network firewalls, management software, and hardware support for the Data Center from ePlus Inc. Chief Information Officer Tessa Allberg recommended approval of the replacement of network firewalls, management software, and hardware support for an estimated amount of $198,385. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for the Parks and Recreation Department magazine print services with Texas Monthly. Parks and Recreation Director Chris Smith recommended approval of the annual contract to assist in design, layout, production, and delivery of Go Grapevine Magazine for an annual amount not to exceed $191,985. City Council June 4, 2024 Page 3 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase of a 2024 Chevrolet one-ton pick-up truck from Classic Chevrolet. Fire Chief Darrell Brown and Public Works Director Bryan Beck recommended approval of the purchase of a 2024 Chevrolet one-ton pick-up truck for the Fire Department for a total amount not to exceed $72,680. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the replacement of transmission, clutch and fuel injectors for a Public Works Department haul truck from Bruckner Truck Sales. Public Works Director Beck recommended approval of the replacement of transmission, clutch and fuel injectors for a Public Works truck for an amount not to exceed $32,577. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the minutes of the May 7, 2024 Regular City Council meeting and the May 15, 2024 Special City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council June 4, 2024 Page 4 Item 6. Consider a firework permit for the City’s 2024 Fireworks Show that will be held on July 4, 2024. City Manager Rumbelow reported that due to the existing water levels at Grapevine Lake it will not be safe to shoot the fireworks from the Lake, so staff proposed moving the shooting location to the 185 acres. City Manager Rumbelow answered questions from Council. Motion was made to approve a firework permit for the City’s 2024 Fireworks Show that will be held on July 4, 2024, with the understanding it will not be at the Lake. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:14 p.m. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of June, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary City Council June 4, 2024 Page 5