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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER
MEETING DATE: DECEMBER 19, 2000
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
VEHICLES THROUGH AN INTERLOCAL AGREEMENT WITH
THE HOUSTONIGALVESTON AREA COUNCIL
RECOMMENDATION:
City Council to consider approval of a resolution to purchase various vehicles as shown
in attachment "A" through an Inter -local Agreement with the Houston/Galveston Area
Council. The total cost of this purchase is not to exceed $313,794.84.
FUNDING SOURCE:
Funds are available in the lease fund to satisfy necessary debt payment requirements.
Account 325-48910-000000-04
BACKGROUND:
This procurement will be made in accordance with Texas Local Government Code,
Chapter 271.102 which authorizes political subdivisions to contract with each other for
governmental functions such as the purchase of goods and/or services. A local
government that purchases goods and services under this subchapter satisfies any
State law relative to the competitive bidding statutes.
This request is for the purchase of various vehicles as shown in attachment "A". Each of
the vehicles have reached or exceeded the years and/or mileage set forth in the City's
replacement policy. One vehicle is an addition to the fleet. Council approved all vehicles
for purchase under the current fiscal year budget.
Staff recommends approval.
CD
November 27, 2000 (9:25AM)
ATTACHMENT A
Description
Cost
Current
Replacement Policy
Department
Utility Truck
$
19,985.00
6Yrs/80,000
6Yrs/80,000
Engineering
Animal Control Truck
$
29,418.02
7Yrs/89,000
6Yrs/80,000
Animal Control
Animal Control Truck
$
29,418.03
7Yrs/88,000
6Yrs/80,000
Animal Control
Pickup Truck
$
23,863.44
7Yrs/119,000
6Yrs/80,000
Water
Pickup Truck
$
23,863.45
9Yrs/87,402
6Yrs/80,000
Water
Service Truck
$
46,080.68
6Yrs/84,000
6Yrs/80,000
Traffic
Service Truck w/crane
$
52,256.45
7Yrs/98,000
6Yrs/80,000
Wastewater
Service Truck w/crane
$
52,256.45
8Yrs/82,000
6Yrs/80,000
Wastewater
Utility Vehicle % Ton*
$
36,653.32
CVB
Total .............................. $313,794.84
*This vehicle is an addition to the fleet approved under an increased service level.
November 27, 2000 (9:50AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE MAYOR TO
APPROVE THE PURCHASE OF VEHICLES THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT WITH THE
HOUSTON/GALVESTON AREA COUNCIL AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Houston/Galveston Area Council, is a qualified entity as authorized
by Section 271.101 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has an established Interlocal Agreement
with the Houston/Galveston Area Council and wishes to utilize established contracts
meeting all State of Texas bidding requirements for various vehicles shown in attachment
"A„
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the vehicles for a total cost not to exceed $313,794.84.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said vehicles.
Section 4. That this resolution shall become effective from and after the date of
its passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of December, 2000.
ATTEST:
RES. NO.
VA