HomeMy WebLinkAboutItem 20 - Software Licensing and Extend Support ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGE
MEETING DATE: SEPTEMBER 20, 2016
SUBJECT: APPROVAL TO RENEW AN ANNUAL APPLICATION
SOFTWARE LICENSING AND EXTENDED SUPPORT
SERVICES AGREEMENT WITH STW, INC. FOR THE
FINANCIAL APPLICATION SOFTWARE SYSTEM
RECOMMENDATION:
City Council to consider approval for the renewal of an annual application software
licensing and extended support services agreement with STW, Inc.
FUNDING SOURCE:
Funding for this software licensing and service support agreement is budgeted in various
fund accounts for IT Software License and Maintenance Fees for Fiscal Year 2017 for
an annual estimated amount of $89,000.
BACKGROUND:
The original agreement was initiated in 1995 with STW, Inc. to provide these services
and has been renewed every year since. If approved, this will cover IT financial system
services for the 2016-2017 fiscal year annual renewal period. The purpose of the
licensing agreement and the extended support services agreement is to provide on-
going services for the City's finance system.
The agreement provides for basic support services for issues related to the operation of
the STW application software on local personal computers, related printing issues,
application security, and licensing fees. Additional funding has been appropriated to
cover special projects, tailored training, and other issues that are not covered by the
agreement and will be billed at the agreed hourly rate included in the agreement. This
agreement provides periodic database tuning, analyzes server performance issues and
security as it relates to the STW application software.
Staff recommends approval.
KW/DR
3:28:56 PM 9/14/2016