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HomeMy WebLinkAbout1995-02-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 7, 1995 AT 6:30 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD CALL TO ORDER EXECUTIVE SESSION 1 . City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to the Dallas/Fort Worth ' International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071, Texas Government Code. B. Real property relative to land acquisition for City Hall under Section 551 .072, Texas Government Code, Burrus tract on Main Street, C. M. Berry Estate on Texas Street and Church Street, Wiggins tract on Main Street, Tillery tract on Main Street, and Brown tract on Barton Street. C. Personnel relative to City Attorney legal services agreement under Section 551 .074, Texas Government Code. City Council to reconvene in open session and take any necessary action , relative to pending or contemplated litigation, real property including ' consideration of eminent domain resolutions, and personnel under Sections 551 .071 , 551 .072, and 551 .074 Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF FEBRUARY, 1995 AT 5:00 P.M. Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 7th day of February, 1995 at 6:30 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary David Tesmer Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1 . EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West under Section 551 .071 , Texas Government Code; (B) real property relative to land acquisition for City Hall, under Section 551 .072, Texas Government Code, Burrus tract on Main Street, C. M. Berry Estate on Texas Street and Church Street, Wiggins tract on Main Street, Tillery tract on Main Street and Brown tract on Barton Street; and (C) personnel relative to City Attorney legal services agreement under Section 551 .074, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Trent Petty stated there was no action necessary relative to (A) pending or contemplated litigation relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West and (C) personnel relative to City Attorney legal services , agreement under Sections 551 .071 and 551 .074, Texas Government Code. 02/07/95 Regarding (B) real property relative to land acquisition for City Hall, City Manager � Petty requested the City Council not take any action until after the Citizen Comments portion of the Regular City Council meeting. Following Citizens Comments, the City Council took the following action: Relative to the Wiggins tract on Main Street, City Manager Petty stated the owners had expressed an interest to continue negotiations with the City regarding a settlement for the property at 206 South Main Street. Council Member Spencer, seconded by Council Member Pittman, offered a motion that the City Council postpone any action on the Wiggins tract until further negotiations can be conducted. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Relative to the Tillery tract located at 222 South Main Street, Council Member Wilbanks, seconded by Council Member Spencer, offered a motion that the City Council postpone any action on the Tillery tract until further negotiations can be conducted after Mr. Tillery's health improves. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Relative to the Brown tract at 220 South Barton Street, City Manager Petty recommended that after consideration of the benefits versus the cost to the City for 16 parking spaces, the City Council not consider the purchase of the property which was appraised at 5106,000.00, on the tax rolls at $33,000.00 and the asking price by the owner is 5325,000.00. City Manager Petty stated that Staff would continue to review and study parking for the new City Hall and the downtown area. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to discontinue consideration of the purchase of the Brown tract. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Relative to the C. M. Berry Estate on West Texas Street and South Church Street, City Manager Petty requested authorization, as a result of a verbal agreement, for the payment of 555,000.00 for the purchase of 210 West Texas Street and 215 South Church Street. City Manager Petty stated the appraised value of the property is 551 ,000.00 and is on the tax roll for 515,375.00. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to authorize payment to the C. M. Berry Estate in the amount of 555,000.00 for acquisition of the property located at 210 West Texas Street and 215 South Church Street. The motion prevailed by the following vote: 2 _ _ _ 02/07/95 ' Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Relative to the Burrus tract on Main Street, City Manager Petty requested authorization to purchase the property at 216 South Main Street for S 175,000.00 as a result of a verbal agreement. Council Member Pittman, seconded by Councif Member Spencer, offered a motion to authorize payment for the Burrus tract at 216 South Main Street in the amount of S 175,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None NOTE: City Council continued with the Regular City Council meeting. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Wickman, offered a motion ' to adjourn the meeting at 10:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None : PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of February , 1995. APPROVED: William D. Tate Mayor ATTEST: � - cc. Lind uff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 7, 1995 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER ' INVOCATION: Council Member Jerry L. Pittman PRESENTATIONS 1 . Mayor Tate to recognize a volunteer for outstanding special achievement and community involvement for the Parks & Recreation Department. ' 2. Mayor Tate to recognize Mr. Paul S. Dugdale for his heroic life-saving effort at Grapevine Lake. CITIZENS COMMENTS PUBLIC HEARING 3. Conduct a public hearing relative to GTE power outage occurring on January 18, 1995. OLD BUSINESS 4. Consider authorizing the City Manager to enter into a contract with PKF Consulting, Hospitality Advisory Services, to conduct a study of market support and location identification for a major hotel/convention development and take any necessary action. NEW BUSINESS 5. Consider an ordinance amending Ordinance No. 90-35 to adopt the 1995 Parks, Recreation and Open Space Master Plan and take any necessary action. 6. Consider amending the January 1 , 1993 Concourse Lease Agreement to 12% of gross receipts exclusive of sales tax, inclusive of all utilities and minor maintenance, effective for the period of January 1 , 1994 to December 31 , 1997 and take any necessary action. ' 7. Consider authorizing the City Manager to negotiate an architectural services contract with ArchiTexas for development of City Hall and take any necessary action. 8. Consider authorizing the City Manager to negotiate an architectural services ' contract with HKS, Inc. for development of the Community Activities Center and take any necessary action. 9. Consider authorizing the City Manager to negotiate a construction management services contract with Gallagher Construction Company for the development of City Hall and Community Activities Center and take any necessary action. 10. Consider a resolution calling a public hearing for February 21 , 1995 relative to awarding a ten year contract to Laidlaw Waste Systems, Inc. for solid waste services and take any necessary action. � CONSENT AGENDA _ Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 1 1 . Consider a resolution calling the City Officer and Municipal Court Judge Election for City Council Places 3, 4, and Municipal Court Judge for May 6, 1995. Staff recommends approval. 12. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones relative to Mustang Drive. Staff recommends approval. 13. Consider approving the Developer Agreements with Realty Capital Partners II, Inc.; Centex Homes; Darr Equipment Company, and The Lakes of Williamsburg addressing developer funding participation in the construction of the Heritage Avenue Sanitary Sewer Line, and authorize the City Manager to execute said agreements with the four entities. Staff recommends approval. 14. Consider approving an Engineering Services Design Contract with Teague, Nall and Perkins, for the completion of the design for the Community Development Block Grant 21 st Year water line project into the northwest annexed area and authorize Staff to execute said contract. Staff recommends approval. 15. Consider rescinding the award of Bid 95-549 Janitorial Services to Building ' Contractors, Inc. Staff recommends approval. ' 16. Consider award of Bid 95-568 Uniform Contract for Police Communications Section and Animal Control Division to the lowest and best bidder meeting specifications, Ladd Uniform Company. Staff recommends approval. 17. Consider award of Bid 95-584 Provide and Install Modular Furniture and Chairs for Municipal Court to the lowest and best bidder meeting specifications, SES Contract Office Furniture. Staff recommends approval. 18. Consider award of Bid 95-585 Street Materials Supply Contract to the lowest and best primary, secondary, tertiary, and quadriary bidders meeting specifications and to reject all bids for Items 1-4, 7, and 16. Staff recommends approval. 19. Consider award of Bid 95-587 Contract for the Cleaning of Restrooms in Parks to the lowest and best bidder meeting specifications, Mary Lou Gilmore. Staff recommends approval. 20. Consider the minutes from the January 17, 1995 City Council meetings. Staff recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551 .001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 3RD DAY OF FEBRUARY, 1995 AT 5:00 P.M. ind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of February, 1995 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager ' Roger Nelson Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary David Tesmer Assistant to City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION Council Member Pittman delivered the Invocation. ITEM 1 . RECOGNITION, MR. ROY ROBERTSON Mayor Tate recognized Mr. Roy Robertson for outstanding special achievement for his initiative, community spirit, community involvement and volunteerism as the Volunteer Coordinator for Horseshoe Trail Park. Through his extensive volunteer work, he was recently recognized by the Texas Recreation & Park Society as the Region 6 "Advocate of the Year". Mr. Robertson also volunteers his time to serve as a crime watcher, educator and ambassador for the City. 02/07/95 ITEM 2. RECOGNITION, MR. PAUL S. DUGDALE Mayor Tate recognized Mr. Paul S. Dugdale for his heroic life-saving effort at Grapevine Lake on January 15, 1995 for rescuing Mr. Deubler who was stranded when his boat overturned at the lake. Mr. Dugdale rescued Mr. Deubler from hazardous cold weather conditions and initiated therapy for hypothermia prior to the arrival of Police Officers. Mr. Dugdale's actions reaffirm the unselfishness and bravery of ordinary citizens in extraordinary circumstances. ITEM 2A. CITIZENS COMMENTS City Manager Petty stated that the City Council would hear the Citizens Comments prior to taking any action on the Executive Session item related to land acquisition for City Hall. At that time, he asked City Attorney John F. Boyle, Jr. to review the bond election process to determine the City's parameters in terms of whether City Hall could be moved out of the historic Main Street district. City Attorney Boyle stated that he had reviewed the election order, all proceedings and all materials utilized by the bond committee and the City to address the location of the City Hall. He stated that all material sets out clearly and unmistakably that the City Hall proposition limits the location of the City Hall, under that, to the historic � district in the City of Grapevine in and close to Main Street. Mr. Boyle stated that in his opinion, the City does not have any alternative relative to that location except as to the historic district itself. He stated that case law in the State of Texas sets out very clearly, irrespective of what's in the proposition, that all of the material that has gone into the election, essentially represents a contract with the people when they , took the vote. Mayor Tate responded that, essentially, it is a covenant between the people and the City government. Mr. Boyle stated that he was in agreement with that assessment. ITEM 2B. CITIZENS COMMENTS, MR. JIM SWINNEY Mr. Jim Swinney, 305 Bluebonnet, expressed his support for locating the City Hall in the downtown historic district, and requested the City Council and property owners negotiate in open session where interested citizens could attend. ITEM 2C. CITIZENS COMMENTS, MR. ROY STEWART Mr. Roy Stewart, 309 Drexel, past Chairman of the Bond Committee, cited portions of the Committee's minutes which made recommendations to the City Council that the new City Hall be located in the downtown historic district of the City. 2 02/07/95 ITEM 2D. CITIZENS COMMENTS. MR. MIKE RICHMOND Mr. Mike Richmond, 1040 Pheasant Ridge, noted the friendliness of the employees of the businesses in the historic district and requested the City Council take into consideration those businesses that are being looked at for relocation. He noted the City owns other property on Main Street that could be considered for the new City Hall and businesses would not have to be relocated. ITEM 2E. CITIZENS COMMENTS, MR. MARK MANESS Mr. Mark Maness, 3045 Creekbend Circle, expressed support for the historic downtown district and concern that the business owners be compensated justly for their businesses that are being considered for relocation for construction of the new City Hall. ITEM 2F. CITIZENS COMMENTS, MR. RONNIE SMITH Mr. Ronnie Smith, 361 South Whites Chapel Road, Southlake, stated his opposition to any historic businesses losing their property in order to locate the new City Hall in the historic district of the downtown area. ITEM 2G. CITIZENS COMMENTS, MR. GARY BLAGG Mr. Gary Blagg, 520 Ridge Row, expressed his support for locating the new City Hall in the historic downtown district and that 62% of the voters supported the bond proposition to locate the City Hall in the historic district. ITEM 2H. CITIZENS COMMENTS, BOB BURRUS Mr. Bob Burrus, 3131 Rolling Hills Lane, presented a brief overview of the history of the Burrus tract that currently has Bartley's Bar-B-Que as a lessee in the building that was built in 1970. He stated that he supports the new City Hall being located in the historic downtown district and will sell the property (that he bought from his uncle) to the City in order to assist his aunt in paying her medical bills. ITEM 21. CITIZENS COMMENTS, MR. PHIL PARKER Mr. Phil Parker, 326 Pebblebrook, encouraged the City Council to keep City Hall on Main Street in the historic downtown district. He stated that he was the third generation of retail merchants on Main Street and could not imagine not having City Hall in the downtown district to draw customers to the retail shops in the district. He 3 02/07/95 also commented that he knew the City would be fair to those business owners that would be adversely affected by the location of the new City Hall. ITEM 2J. CITIZENS COMMENTS, MR. JIM WILLIAMSON Mr. Jim Williamson, 2724 Warwick Way, stated his support of the new City Hall being located in the historic downtown district by encouraging the City Council follow through the vote of the citizens to locate the new City Hall in the historic district. He also urged the City Council to pay a fair price to those businesses being affected by the land purchase. ITEM 2K. CITIZENS COMMENTS, MR. BURL GILLIAM Mr. Burl Gilliam, 331 1 Marsh Lane, encouraged the City Council to work fairly with the business owners being affected by locating the new City Hall in the historic district of downtown. He stated that the fragile economic system of the downtown area would change an endangered species to an extinct species if the new City Hall were not built downtown. ITEM 2L. CITIZENS COMMENTS, MR. IZAK GREGORY Mr. Izak Gregory, 342 South Main Street, stated his support of locating the new City Hall in historic downtown Grapevine and that the City Council has a legal duty to place the new City Hall downtown based on the advertisement of the bond proposition. He also commented that it was his opinion that the citizens had spoken in numerous ways in support of the historic downtown by volunteering for festivals and restoration of historic places in the City, such as the Palace Theatre, Torian Cabin, Wallis Hotel, etc. He stated that it is his opinion that the main industry in downtown Grapevine is the historic district. He also commented that the affected business owners would be treated fairly under due process of law if condemnation occurred. He encouraged the City Council to vote for locating the new City Hall in the ' downtown historic district. ITEM 2M. CITIZENS COMMENTS, MR. DON SMITH Mr. Don Smith, 1814 Camelot, addressed the City Council on behalf of Mr. Cleo Tillery, owner of property located at 222 South Main Street (the Sno Cone Stand►. He questioned whether a business location of 55 years was considered to be historical at this point in time. He asked, on behalf of Mr. Tillery's family, that the City offer a fair price for Mr. Tillery's property if it is to be purchased by the City. He stated that Mr. Tillery is not interested in relocating the Sno Cone Stand, but requested the City Council consider relocating the aluminum recycling operation. 4 02/07/95 ITEM 2N. CITIZENS COMMENTS, MS. GAIL KIRBY Ms. Gail Kirby, 414 Edmonds Lane, Lewisville, spoke on behalf of her aunt Ms. Nora Brown, property owner of 220 South Barton Street. She stated that according to the statement made by City Manager Petty, it was her understanding that the City was no longer interested in purchasing her aunt's laundry on Barton Street. She questioned whether the City would consider taking Ms. Brown's home. Mr. Petty responded that a letter was sent to Ms. Brown stating that the City had no interest in buying her home. Ms. Kirby expressed her appreciation to the City Council for no longer considering purchase of her aunt's property. ITEM 20. CITIZENS COMMENTS, MR. RICHARD ROBERTS Mr. Richard Roberts, 1221 Moss Wood, Irving, nephew to Ms. Nora Brown, stated that in light of the recommendation made by the City Manager, he had no comments to make until after the City Council had voted on the issue of land acquisition for City Hall. ITEM 2P. CITIZENS COMMENTS, MR. JERRY HERRIN Mr. Jerry Herring, Executive Director of the Grapevine Chamber of Commerce, read the following resolution into the record: "WHEREAS, the citizens of Grapevine on October 29, 1994 voted to approve bonds to construct a new City Hall in the City of Grapevine; and WHEREAS, the Grapevine City Council appointed a Citizens Advisory Committee made up of a wide variety of citizens and neighborhood groups in Grapevine; and WHEREAS, the Citizens Advisory Committee went to great efforts to inform the citizens of Grapevine prior to the election that the new city hall would be located on historic Main Street in the central business district incorporating period architecture consistent with the buildings on Main Street already included on the National Register of Historic Places; and WHEREAS, the continued success and growth of Grapevine's Historic Main Street is in the best interest of all commerce in Grapevine; and WHEREAS, history shows that keeping government services in the heart of a communities' business district is critical to the economic growth and 5 02/07/95 vitality of older historic areas, and the hometown quality of life enjoyed in small towns throughout the country. NOW, THEREFORE, be it resolved this 7th day of February, 1995, the Grapevine Chamber of Commerce Board of Directors supports the decision to construct a new City Hall on Main Street in the Central Business District of Grapevine and urges the City to continue pursuing : a site within the central business district for the new City Hall. PASSED this 7th day of February, 1995. Kathy Livengood, President Jerry Herrin, Executive Director" ITEM 2Q. CITIZENS REQUEST, MS. MARIA STEWART Ms. Maria Stewart, 418 South Main Street, expressed her support of the new City Hall location in the downtown historic district on Main Street. She stated that City Hall is the cornerstone of the historic downtown. The past decade of success in keeping downtown retail alive and thriving would be greatly undermined of traffic, not to mention the symbolism that City Hall generates and represents, if City Hall were to disappear from downtown. She requested the City Council keep the momentum of downtown going by keeping City Hall downtown. ITEM 2R. CITIZENS REQUEST, MR. BRUCE CROUCH Mr. Bruce Crouch, 1813 Everglade Court, noted his support of locating the new City Hall in the downtown historic business district . He stated that the centralization of the City complex on Main Street in the historic business district will enhance and revitalize the downtown business district. Citizens have spent a tremendous amount of time in replicating historical buildings in the last few years to complement the historic business district, as well as expending time and effort to restore buildings in the downtown historic area. The establishment of the new City Hall in the historic : area will assure that structures will complement the historical architecture and environment that the City and Heritage Foundation Board are trying to create. Note: City Council action regarding the tracts of land are recorded under the 6:30 Special Meeting Executive Session minutes. RECESS AND RECONVENE Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. 6 _ 02/07/95 � ITEM 3. PUBLIC HEARING, GTE POWER OUTAGE ' Mayor Tate declared the public hearing open. City Manager Petty stated the GTE power outage which affected the City on January 18, 1995 during the Garth Brooks call-in live TV show resulted in a phone system overload rendering the City of Grapevine's 91 1 emergency service inoperable. While the City Staff is not aware of any 91 1 emergencies, the concern remains that the phone system be operable, not only from a public safety and health standpoint, but also to conduct normal business. He then introduced Mr. Bill Munn, Executive Director of Tarrant County 91 1 District, who expressed his appreciation to GTE and Southwestern Bell for working with both the cities and the 911 District to avoid incidents of this type. He stated that these types of events that affect the phone service can be planned for in advance and that promoters need to give advance notice to the telephone systems in order that appropriate measures can be taken by the phone service and 91 1 District to assure these situations do not occur. ' Mr. Randy Crawford, Area Manager of Customer Operations of GTE, addressed the City Council regarding the incident where the demand for the phone system exceeded the supply at the Grapevine Central office. He stated the promoters of the Garth Brooks Association had met with GTE and Sprint regarding the call-in live promotion scheduled for January 18. In order to meet the demands on the phone system, call gapping was installed to manage the phone traffic over the network for both the 800 number and the local number at Texas Stadium. He stated that call gapping is the only protection the phone system has to utilize during this type of phone-in promotion. During the event, the number of outbound calls exceeded the processing capabilities of the Grapevine Central office, therefore resulting in slow dial tones for the City of Grapevine. He stated there were steps that GTE and the customers could take to prevent this type situation from happening in the future: GTE has performed traffic studies on its central office to assess the needs to accommodate the growth in the area and affected customers need to be informed (public service announcements) as to what to do when a slow dial tone happens to keep 91 1 and emergency service flowing. He summarized the outage on January 18 due to two issues: an office that needs to have additional processing capabilities installed and a lot of Garth Brooks fans in Grapevine. He stated that GTE is a public servant, just as the City is, and GTE takes the role very seriously. GTE has been, and will continue to be, a responsible corporate citizen of this City supporting business through economic development and the community through civic involvement, and that GTE's goal is to provide nothing less than excellent telecommunication service. GTE regrets the threat to life and property that the incident caused on January 18. Comments from the City Council centered on the possibility of this happening again, even if it were not a live call-in TV show. It was the consensus of the City Council that the central switch office in Grapevine is overloaded and requested that GTE follow-up to correct the problem. Comments were made that the Garth Brooks call-in live show should have been canceled when Grapevine's telephone system was 7 02/07/95 jammed and that a shut down of the City's 91 1 system should not have occurred. _ The City Council requested GTE to adequately provide public service announcements in advance of any type of telephone promotion and to make the public aware that staying on the line for 15-20 seconds will usually produce a dial tone through the call gapping service. Police Chief Tom Martin requested that in the future GTE contact the Police Department prior to any promotions that would affect the 91 1 system in Grapevine, in order for the City to be prepared in the case of an emergency. He stated that the City's communication system was not informed in advance of the January 18 promotion and had to send someone to the central switch station to determine what was wrong with the telephone system. Mr. Crawford responded that in the future, the Police Department would be notified first and then the City Manager's Office in the case of telephone promotions which might affect the 91 1 system. Mayor Tate invited guests present to comment regarding the GTE telephone system outage. No one wished to speak and there was no correspondence to report. Council Member Pittman, seconded by Council Member Wickman, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman � Nays: None There was no formal action taken by the City Council. ITEM 4. CONTRACT, PKF CONSULTING, HOSPITALITY ADVISORY SERVICES, HOTEUCONVENTION DEVELOPMENT STUDY City Manager Petty requested the City Council approve a contract with PKF Consulting, Hospitality Advisory Services, for the purpose of conducting a study of market support and location identification for a major hotel/convention development in Grapevine. He recommended that on the top of page 10 of the contract that all notices be mailed to the City Manager, instead of Director of the Convention & Visitors Bureau. During discussion of the contract, Council Member Spencer requested that on the top of page 6 .."out-of-pocket expenses" be defined. City Manager Petty responded that an itemization would be required for all out-of-pocket expenses. Council Member Spencer, seconded by Council Member Pittman, offered a motion to approve the contract with the change on page 10 from "Director of Convention & Visitors Bureau" to "City Manager", and on page 6 the insertion of "reasonable and necessary" out-of-pocket expenses. The motion prevailed by the following vote: 8 02/07/95 � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ' Nays: None � ITEM 5. ORDINANCE, AMEND ORDINANCE NO. 90-35. ADOPT 1995 PARKS, RECREATION AND OPEN SPACE MASTER PLAN ' Parks & Recreation Director pouglas Evans requested the City Council consider an ordinance amending Ordinance No. 90-35 to adopt the 1995 Parks, Recreation and Open Space Master Plan. Carter & Burgess, Inc. prepared the Master Plan with emphasis on a needs assessment and valuable input from citizen focus groups. Mr. Philip Neeley, Project Manager, briefly stated the purpose of the Master Plan is to provide the framework for orderly and consistent planning and development of Grapevine's Parks & Recreation system; provide detailed researched facts concerning the community and the role of Parks & Recreation; establish priorities and statements of direction based on researched and documented facts, and a community based needs analysis; and to provide direction in the area of acquisition and development of ' park land to meet future needs. The Master Plan is intended to provide guidance and specific recommendations for park development for Grapevine through the late 1990's ; and into the early part of the twenty-first century. Mr. Neeley commended the Parks & Recreation Department for their professional assistance in the preparation of this document. Council expressed appreciation for the final document, the concise presentation of the document, and the excellent park master plan map. Council Member Wilbanks, seconded by Council Member Traverse, offered a motion to adopt the ordinance adopting the 1995 Parks, Recreation and Open Space Master � Plan. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ORDINANCE N0. 95-07 AN ORDINANCE OF THE CITY COUNCIL OF THE ' CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE 90-35 WHICH ADOPTED THE 1990 COMPREHENSIVE PARKS & RECREATION MASTER PLAN UPDATE, BY AMENDING SECTIONS 1 AND 2 TO INCLUDE THE 1995 PARKS, RECREATION, AND OPEN SPACE MASTER PLAN; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE � 9 02/07/95 ITEM 6. AMEND CONCOURSE LEASE AGREEMENT City Manager Petty requested the City Council consider amending the January 1 , 1993 Concourse Lease Agreement to 12% of gross receipts exclusive of sales tax, inclusive of all utilities and minor maintenance, effective for the period of January 1 , 1994 to December 31 , 1997. The original lease was 512,000.00 per annum, including all utilities and minor maintenance costs, plus 12% of gross receipts on all income which resulted in a lease payment equal to 18% of sales, plus utilities and maintenance. This is considerably higher than what was initially intended and higher than comparable commercial agreements in the metroplex area. The revised agreement guarantees more base revenue than the initial lease but does not penalize the tenant for increasing gross receipts at the Concourse. Council Member Pittman, seconded by Mayor Pro Tem Ware, offered a motion to approve the amendment to the Concourse lease as recommended. The motion prevailed as follows: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 7. NEGOTIATE ARCHITECTURAL SERVICES CONTRACT, CITY HALL, ARCHITEXAS City Manager Petty requested authorization to negotiate a full architectural services contract with ArchiTexas for the development of the new Grapevine City Hall. He stated ArchiTexas specializes in historic re-creations and has served the City on several projects, including the development of the Wallis Hotel. Council Member Traverse, seconded by Council Member Pittman, offered a motion to authorize the City Manager to negotiate an architectural services contract with ArchiTexas for the new City Hall. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 8. NEGOTIATE ARCHITECTURAL SERVICES CONTRACT, COMMUNITY , ACTIVITIES CENTER, HKS, INC. City Manager Petty requested authorization to negotiate a full architectural services contract with HKS, Inc. for development of the Community Activities Center. Mr. Petty advised that a panel comprised of City Staff selected HKS, Inc. for the ` preliminary schematics and based upon their past experience with similar projects and overall reputation. 10 02/07/95 M ayor Pro Tem Ware, seconded by Council Member Traverse, offered a motion to authorize the City Manager to negotiate an architectural services contract with HKS, Inc. for the Community Activities Center. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ' ITEM 9. NEGOTIATE CONSTRUCTION MANAGEMENT SERVICES CONTRACT, GALLAGHER CONSTRUCTION COMPANY City Manager Petty requested authorization to negotiate a construction management services contract with Gallagher Construction Company for the development of the new Grapevine City Hall and Grapevine Community Activities Center. The construction manager would work for and report directly to the City on a flat fee basis, and assist in bidding all components of the two jobs, as well as daily site supervision by assigning a job superintendent for each project. Council Member Wilbanks, seconded by Council Member Traverse, offered a motion to authorize the City Manager to negotiate a construction management services contract with Gallagher Construction Company. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 10. DISCUSSION, SOLID WASTE SERVICES � City Manager Petty recommended the City Council approve a resolution calling a pubic hearing for February 21 , 1995 relative to awarding a ten year contract to Laidlaw Waste Systems, Inc. He stated that Staff and the Utility Committee had met with the three vendors that submitted proposals and, after evaluation of all the information, had determined that Laidlaw Waste Systems, Inc. had prepared the lowest and best proposal. Mr. Petty stated the public hearing would begin the process for award of the solid waste franchise. Council discussion ensued relative to the City Council conducting a public hearing regarding solid waste services in general. Brief discussion ensued relative to residential bag-only service, multi-family recycling, new rules concerning brush and bulky item collections and sludge removal. Following the discussion, it was the consensus of the City Council to conduct a public hearing on February 21 , 1995 relative to solid waste services in general. 11 ; 02/07/95 No action was taken by the City Council regarding the resolution relative to the franchise process. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 1 1 . Resolution Callinq 1995 Citv Officer and Municipal Court Judge Election City Secretary recommended approval of a resolution calling the 1995 City Officer and Municipal Court Judge Election for City Council Places 3 and 4, and Municipal Court Judge for May 6, 1995. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None RESOLUTION N0. 95-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 1995 CITY OFFICER AND MUNICIPAL COURT JUDGE ELECTION TO BE HELD ON MAY 6, 1995; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONSAND PROVIDING AN EFFECTIVE DATE Item 12. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-63 No Parking Zones to amend ? conflicting and unclear no parking zones on Mustang Drive and to establish a revised no parking zone on both sides of Mustang Drive between State Highway 26 and the northbound frontage road of State Highway 121 . 12 02/07/95 Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ORDINANCE N0. 95-08 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23, SECTION 23-63 RELATIVE TO NO PARKING ZONES; RESTRICTED PARKING ZONES; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Developer Agreements, Heritage Avenue Sanitary Sewer Line Public Works Director recommended approval of the Developer Agreements with Realty Capital Partners II, Inc., Centex Homes, Darr Equipment Company, and The � Lakes of Williamsburg addressing developer funding participation in the construction of the Heritage Avenue Sanitary Sewer Line, and authorize the City Manager to execute said agreements with the four entities. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 14. Engineerinq Services Design Contract, Teaque, Nall and Perkins, Community Development Block Grant 21 st Year Public Works Director recommended approval of an Engineering Services Design Contract with Teague, Nall and Perkins, for the completion of the design for the 13 02/07/95 Community Development Block Grant 21 st Year water line project into the northwest � annexed area and authorize Staff to execute said contract. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 15. Rescind Bid 95-549 Janitorial Services Staff recommended rescinding the award of Bid 95-549 Janitorial Services to Building Contractors, Inc. due to unsatisfactory performance. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 16. Award Bid 95-568 Uniform Contract, Police Communications Section and Animal Control Division Staff recommended award of Bid 95-568 Uniform Contract for Police Communications Section and Animal Control Division to the lowest and best bidder meeting specifications, Ladd Uniform Company. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 17. Award Bid 95-584 Provide and Install Modular Furniture and Chairs, Municipal Court Staff recommended award of Bid 95-584 Provide and Install Modular Furniture and Chairs for Municipal Court to the lowest and best bidder meeting specifications, SES Contract Office Furniture, in the amount of 58,385.84. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: 14 02/07/95 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 18. Award Bid 95-585 Street Materials Supply Contract Staff recommended award of Bid 95-585 Street Materials Supply Contract to the lowest and best primary, secondary, tertiary, and quadriary bidders meeting specifications and to reject all bids for Items 1-4, 7 and 16. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 19. Award Bid 95-587 Contract, Parks Restroom Cleanina ' Staff recommended award of Bid 95-587 Contract for the Cleaning of Restrooms in , Parks to the lowest and best bidder meeting specifications Mary Lou Gilmore, in the ' amount of S 1 1 ,775.00 for restrooms located at: Oak Grove Baseball Field, Oak Grove Softball Field, Parr Park, Dove Park, and Oak Grove Soccer Field. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Wickman, offered a motion to adjourn the meeting at 10:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of February , 1995. 15 02/07/95 APPROVED: � William . Tate Mayor ATTEST: w Li a Huff City Secretary 16