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MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER��k'�
MEETING DATE: DECEMBER 4, 2001
SUBJECT: APPROVAL OF A RESOLUTION AUTHORIZING THE
PURCHASE OF LAPTOP COMPUTERS THROUGH THE STATE
OF TEXAS QUALIFIED INFORMATION SYSTEMS VENDOR
PROGRAM
RECOMMENDATION:
City Council to consider a resolution authorizing the purchase of 15 Panasonic Laptop
Computers and associated hardware from Trio Teknologies in the amount of
$80,773.70.
FUNDING SOURCE:
Funds will be available from the sale of the Equipment Acquisition Notes in Account
325-48860-000-0-0005 FY 2002 Lease Fund/Purchases/Machinery & Equip..$80,773.70
BACKGROUND:
This purchase will be made under the State of Texas Qualified Information Systems
Vendor Catalog Program as authorized by Texas Government Code, Title 10, Subtitle D,
Chapter 2157.
In accordance with the above referenced Texas Government Code quotations were
requested from three Qualified Information Systems Vendors with three QISV vendors
responding. Trio Teknologies provided the lowest and most responsive proposal. The
bid tabulation is attached for review.
These computers are to be used by the Police Department in marked patrol cars. With
this purchase, all laptops used by the department are compatible with the newly installed
CAD and records computer systems. Trio Teknologies has proposed Panasonic models
designed specifically for this purpose and have been found to be very reliable.
Staff recommends approval.
CD
November 27, 2001 (4:52PM)
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING PARTICIPATION IN
THE PURCHASING PROGRAMS OF THE STATE
PURCHASING AND GENERAL SERVICES COMMISSION
FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER
TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas, pursuant to the authority granted by
Texas Government Code, Title 10, Subtitle D, Chapter 2157, desires to participate in the
described purchasing programs of the State Purchasing and General Services
Commission; and
WHEREAS, the City of Grapevine, Texas is of the opinion that participation in these
programs will be highly beneficial to the taxpayers of this City through the anticipated
savings to be realized.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That the City of Grapevine, Texas, does request the State Purchasing
and General Services Commission under the Qualified Information Systems Vendor
Program to include its stated need for:
Quantity
Description
15 Each
Panasonic Model 28 Laptop Computers
15 Each
Backlit Keyboard for the above
1 Each
24X CD -Rom for the above
14 Each
AirCombo Hinged Antenna Aircard 350GPS
14 Each
CPS Antenna
on the Commission's Qualified Information Systems Vendor Program, whereby the City
of Grapevine may be allowed to purchase these items through the QISV program.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the equipment as described in Section 1 for a total cost not to exceed $80,773.70.
Section 3. That Trio Teknologies is authorized as a qualified vendor under the
QISV program and has provided the City of Grapevine, Texas with approved catalog
pricing for the items listed above.
Section 4. That the City Manager or his designee, is authorized and directed to
sign and deliver all necessary requests and other documents in connection therewith for
and on behalf of the City of Grapevine.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of December, 2001.
ATTEST:
F.AlRUN a a I VAU a to 2
RES. NO. 2
FI -11 W a