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Home My WebLink AboutItem 23 - TreesMEMO TO: FROM: MEETING DATE: SUBJECT: RECOMMENDATION: ITEM 0 z 3 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGER V� JANUARY 15, 2002 APPROVAL OF CONTRACT RENEWAL, BID NUMBER 74-2001, TREES City Council to consider renewal of a contract to Hampton Landscaping as primary supplier and Unique Landscaping as secondary supplier for an annual contract for the purchase of various types of trees. Contract expenditures will not exceed the annual budgeted amount for this service. A copy of the original agenda memo and bid tabulation is attached for review. FUNDING SOURCE: 100-42205-312-3 General Fund/Parks Maintenance/Grounds Maintenance .... $20,000 BACKGROUND: Bids were taken in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.021 (a) and Section 252.041 (a). Bids were publicly read aloud per the attached tabulation sheet. Notice to bidders was published in the Grapevine Sun and the Fort Worth Star Telegram on November 23, 2000 and November 30, 2000. This contract established fixed pricing for various types of trees to be used as needed by the Parks Department. Council first approved this contract on January 9, 2001. The contract was approved for one year with three renewal options. This is the first renewal. Both vendors have indicated that they will renew the contract at the same pricing originally quoted and both have satisfactorily performed the service during the original contract period. Staff recommends approval of a renewal award to Hampton Landscaping as primary supplier and Unique Landscaping as secondary supplier. CD December 10, 2001 (4:48PM) Todays Date: 12/08/2000 CITY OF GRAPEVINE VENDORS................................................. Totals................................................... Bid Title. Bid Open Date/Time: W -TIM Bush Landsraninn Trees (Annual Contract) Page 1 77, Ju N, T71,15 5"Ir to 'err' all $180.00 $300.00 $185.00 $300.00 $25.00 $195.00 $325.00 - $325-00 1-1600,010 $275.00 $550.00 $300,00 $520.00 $25.00 - $350,00 $620.00 $300.00 $575.00 $325.00 $570.00 $25.00 $195.00 $325.00 $180.00 $300.00 $185.00 $300.00 $25.00 . $325.00 $600.00 $275.00 $550.00 $300.00 $520.00 $25.00 - $350,00 $620.00 $300.00 $575.00 $325,00 $570.00 $25.00 . $195.00 $325.00 $180.00 $300.00 $185,00 $300.00 $25.00 $325,00 $600.00 $275.00 $550.00 $300.00 $520.00 $25.00 * $350-00 $620.00 $300.00 $575.00 $325.00 $570.00 $25.00 $195.00 $325.00 $180.00 $300.00 -$185.00-- $300.00 $25,00 * $325.00 $600.00 $275,00 $550.00 MOM $520,00 $25.00 * $350.00 $620.00 $300.00 $575.00 $325.00 $570.00 $25.00 $195-00 $325.00 $180,00 $300.00 $185.00 $300.00 $25.00 $325.00 $600.00 $275.00 $550.00 MOM $520.00 $25,00 $350.00 $620.00 $300.00 $575.00 $325.00 $570.00 $25.00 $195.00 $325.00 $180.00 $300.00 --$185-.00 $300,00 $25.00 $325.00 MOM $275.00 $550.00 $300.00 $520.00 $25.00 $350,00 $620.00 $300.00 $575.00 $325.00 $570.00 $25.00 $195-00 1 $325.00 $180.00 $300.00 $185.00 $300.00 $25.00 $325.00 $600.00 $275.00 $550.00 $300.00 $520.00 $25.00 $350.00 $620.00 $300.00 $575.00 $325.00 $570.00 $25,00 $175.00 $275.00 $170.00 $250.00 $170.00 $250.00 $25.00 $225.00 $350.00 $220.00 $310.00 $220.00 $310.00 $25.00 $250.00 $375.00 $225.00 $320.00 $220.00 $350.00 $25.00 $175.00 $275.00 $170.00 $250.00 $170.00 $250.00 $25.00 $225.00 $350.00 $220.00 $310.00 $220.00 $310.00 $25.00 $195.00 $325.00 $180,00 $300.00 $185,00 $300.00 $25,00 $195.00 $325.00 $180.00 $300.00 $185-00 $300.00 $25.00 $195.00 $325.00 $180.00 $300.00 $185.00 $300.00 $25.00 MOM $375.00 $225.00 $320.00 MOM $350.00 $25.00 $250.00 $375.00 $225.00 $320.00 $220.00 $350.00 $25.00 $8,225.00 $14,165.00 $7,280.00 $12,955.00 $7,665,00 $12,800.00 $775.00 Todays Date: 12/08/2000 t CITY OF GRAPEVINE Bid Titin. Trees (Annual Contract) Bid Tabulation Form Bid Open Date/Time: 12(8/00, 3:OOpm VENDORS ................................................. Sprinkie'N Sprout Page 2 Item ON Unit 11tern Description 1w;X=1 I gas= ww" ��` •;: 1 10 Ea 2" 8ald$164.00 $272.00 $102.50 $170.00 $131.20 $217.60 Stakina Price 2 10 Ea 3113a r $280.00 $296.00 $175.00 $185.00 $224.00 $236.80 Not Included 31 10 Ea 4" B I $502.00 $702.00 $313.75 $438.75 $401.60 $561.60 With Bid 4 10 Ea 2" Bur Oak $182.00 $190.00 $113.75 $118.75 $145.60 $152,00 5 10 Ea 3" Bur Oak $280.00 $356.00 $175.00 $222.50 $224.00 $284.80 6 10 Ea 4" Bur Oak $576.00 $1,100.00 $360.00 $687.50 $460.80 $880.00 7 10 Ea 2" Cedar Elm $164.00 $176.00 $102.50 $110.00 $131.20 $140.80 8 10 Ea 3" Cedar Elm $264.00 $410.00 $165.00 $256.25 $211.20 $328.00 9 10 Ea 4" Ge-dar Elm $392.00 $492.00 $245.00 $307.50 $313.60 $393.60 10 10 Ea 2" Chin. Pistache $206.00 $238.00 $128.75 $148.75 $164.80 $190.40 11 10 Ea 3" Chin. Pistache $356.00 $370.00 $222.50 $231.25 $284.80 $296.00 12 10 Ea 4" Chin Pistache $608.00 $700.00 $380.00 $437.50 $486.40 $560.00 13 10 Ea 2" Lacebark Elm $196.00 $196.00 $122.50 $122.50 $156.80 $156.80 14 10 Ea 3" Lacebark Elm $336.00 $600.00 $210.00 $375.00 $268.80 $480.00 15 10 Ea 4" Lacebark Elm $500.00 $1,100.00 $312.50 $687.50 $400.00 $880.00 16 10 Ea 2" Live Oak $182.00 1 $196.00 $113.75 $122.50 $145,60 $156.80 17 10 Ea 3" Live Oak $296.00 $600.00 $185.00 $375.00 $236.80 $480.00 18 10 Ea 4" Live Oak $420.00 $1,100.00 $262.50 $687.50 $336.00 $880.00 19 10 Ea 2" Shumard Oak $182.00 $196.00 $113.75 $122.50 $145,60 $156.80 20 10 Ea 3" Shumard Oak $336.00 $600.00 $210.00 $375.00 $268.80 $480.00 21 10 Ea 41-Shumard-Oak $476.00 $1,100.00 $297.50 $687.50 $380.80 $880.00 22 10 Ea 4-6' Cre e Myrtle $76.00 $116.00 $47.50 $72.50 $60.80 $92.80 23 10 Ea 6-8' Cre e Myrtle $112.00 $116.00 $70.00 $72.50 $89.60 $92.80 24 10 Ea 8-10' Crepe Myrtle $196.00 $296.00 $122.50 $185.00 $156.80 $236.80 251 10 Ea 4-6' Eastem Red $96.00 $120.00 $60.00 $75.00 $76.80 $96.00 26 10 Ea 6-8' Eastem Red $120.00 $136.00 $75.00 $85.00 $96.00 $108.80 27 10 Ea 2" Mexican Plum $156.00 $156.00 $97.50 $97.50 $124.80 $124.80 28 10 Ea 2" Redbud $196.00 $196.00 $122.50 $122.50 $156.80 $156.80 29 10 Ea 2" Golden Rain Tree $196.00 $196.00 $122.50 $122.50 $156.80 $156.80 30 10 Ea 6-8' Possumhaw Holl $176.00 $176.00 $110.00 $110.00 $140.80 $140.80 31 10 Ea 6-8' Yau on Holl $116.00 $124.00 $72.50 $77.50 $9.80 $99.20 Totals ................................................... $8,338.00 $12,622.00 $5,211.25 $7,888.75 :$::6::62:70::4:0:::j $10,097.60 $0.00 Todays Date: 12/08/2000 1 . CITY OF GRAPEVINE Bid TIM. VENDORS................................................. Totals................................................... Bid Open Date/Time: t1nintip Lindqranina Trees (Annual Contract) 12/8/00, 3:OODM Page 3 "M JIM $125.00 $85.00 $125.00 - $120.00 $127.""00 $147.00 $85.00 $225.00 $325.00 $150.00 $250.00 $150.00 $250.00 $120.00 $325.00 $525.00 $200.00 $495.00 $200.00 $495.00 $120.00 $127.00 $147,00 $85.00 $125.00 $85.00 $125.00 $120.00 $225.00 1 $325.00 $150.00 $250.00 $150.00 $250.00 $120.00 $325.00 $525.00 $200.00 $495.00 $200.00 $495.00 $120.00 $127.00 $147.00 $85.00 $125.00 $85.00 $125.00 $120.00 $225.00 $325.00 $150.00 $250.00 $150.00 $250.00 $120.00 $325.00 $525.00 MOM $495.00 $200.00 $495.00 $120.00 $127.00 $147.00 $85.00 $125,00 $85.00 $125.00 $120.00 $225.00 $325.00 $150.00 $250.00 $150.00 $250.00 $120.00 $325.00 $525.00 $200.00 $495.00 $200.00 $495.00 $120.00 $127.00 $147-00 $85.00 $125.00 $85.00 $125,00 $120.00 $225.00 $325.00 $150,00 $250.00 $150.00 $250.00 $120.00 $325.00 $525.00 $200.00 $495.00 $200.00 $495.00 $120.00 $127.00 $147.00 $85,00 $125.00 $85.00 $125.00 $120.00 $225.00 $325.00 $150.00 MOM $150.00 $250.00 $120.00 $325,00 $525.00 $200.00 $495.00 $200.00 $495.00 MOM $127.00 $147.00 $85.00 $125.00 $85.00 $125.00 $120.00 $225.00 $325.00 $150.00 $250.00 $150.00 $250.00 $120.00 $325,00 $525.00 $200.00 $495.00 $200.00 $495.00 $120.00 $65.00 $85.00 $50.00 $75.00 $75.00 $120.00 $85.00 $122.00 $95.00 $110.00 .$50,00 $95.00 $110.00 $120.00 $110.00 $142.00 $120.00 $135.00 $120.00 $135.00 $120,00 $65.00 $85.00 $50.00 $75.00 $50.00 $75.00 $120.00 $85,00 $147.00 $95.00 $110.00 $95.00 $110.00 $120.00 $127.00 $147.00 $85.00 $125.00 $85.00 $125.00 $120.00 E$200.00 $325.00 $150.00 $200.00 $150.00 $200.00 $120.00 No Bid No Bid No Bid No Bid No Bid No Bid $120.00 $85.00 $147.00 $95.00 $110.00 $95.00 $110.00 $120.00 $85.00 $147.00 $95.00 $110.00 $95.00 $110.00 $120.00 $5,646.00 $8,326.00 1 $3,880,00 $7,140,00 $3,880.00 $7,140.00 $3,720.00 Todays Date: 12/08/2000 Page 4 CITY OF GRAPEWNE♦ Contract) TabulationDid Form Bid Open !. - It3:00prn VEN DO' Item Qty Unit Item Description 1 10 Ea 2"B�Id� $110.00 $200.00 $102.50 $102.50 $112.50 $112.50 71ncluded2 10 Ea " Bald r $165.00 $300.00 $145.50 $154.50 $164.50 $164.50 31 10 Ea 4" Bald r $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 4 10 Ea 2" Bur Oak $110.00 $200.00 $102.50 $102.50 $112.50 $112.50 Included 5 10 Ea 3" Bur Oak $165.00 $300.00 $175.00 $185.00 $185.00 $185.00 Included 6 10 Ea Bur ak $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 7 10 Ea 2" Cedar Elm $110.00 $200.00 $102.50 $102.50 $112.50 $112.50 Included 8 10 Ea 3" Cedar Elm $165.00 $300.00 $145.00 $145.00 $155.00 $155.00 Included 9 10 Ea 4" Cedar Elm $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 10 10 Ea 2" Chin. Pistache $110.00 $200.00 $102.50 $102.50 $112.50 $112.50 Included 11 10 Ea 3" Chin. Pistache $165.00 $300.00 $145.00 $145.00 $155.00 $155.00 Included 12 10 Ea 4"Chin. Pistache $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 13 10 Ea 2" Lacebark Elm $110.00 $200.00 $102.50 $102.50 $112.50 $112.50 Included 14 10 Ea 3" Lacebark Elm $165.00 $300.00 $145.00 $145.00 $155.00 $155.00 Included 15 10 Ea 4" Laccebark lm $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 16 10 Ea 2" Live Oak $110.00 $200.00 $122.50 $122.50 $132.50 $132.50 Included 17 10 Ea 3" Live Oak $165.00 $300.00 $175.00 $175.00 $185.00 $185.00 Included 18 10 Ea 4" LLve_Qak $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 19 10 Ea 2" Shumard Oak $110.00 $200.00 $122.50 $122.50 $132.50 $132.50 Included 20 10 Ea 3" Shumard Oak $165.00 $300.00 $175.00 $175.00 $185.00 $185.00 Included 21 10 Ea 4" ShumardQak $220.00 $400.00 $225.00 $225.00 $235.00 $235.00 Included 22 10 Ea 4-6' Crepe M rtle $110.00 $200.00 $54.50 $54.50 $64.50 $64.50 Included 23 10 Ea 6-8' Cre e Myrtle $110.00 $200.00 $64.50 $64.50 $74.50 $74.50 Included 24 10 Ea 8-10' Crepe Myrtle $110.00 $200.00 $74.50 $74.50 $84.50 $84.50 Included 25 10 Ea 4-6' Eastem Red $155.00 $200.00 $92.50 $92.50 $102.50 $102.50 Included 26 10 Ea 6-8' Eastem Red $55.00 $100.00 $102.50 $102.50 $112.50 $112.50 Included 27 10 Ea 2" Mexican Plum $110.00 $200.00 $125.00 $125.00 $135.00 $135.00 Included 28 10 Ea 2" Redbud $110.00 $200.00 $105.00 $105.00 $115.00 $115.00 Included 29 10 Ea 2" Golden Rain Tree $110.00 $200.00 $105.00 $105.00 $115.00 $115.00 Included 30 10 Ea 6-8' Possumhaw Hollv $55.00 $100.00 $84.50 $84.50 $94.50 $94.50 Included 31 10 Ea 6-8' Yau on Holly $55.00 $100.00 $64.50 $64.50 $74.50 $74.50 Included Totals ................................................... $4,445.00 $8,000.00 $4,310.50 $4,329.50 $4,629.50 $4,629.50 $0.00 ITEM #: Planted B&B: 1-21,24,26-31 22, 23, 25 Planted Container: HAMPTON LANDSCAPING UNIQUE LANDSCAPING 1, 4, 7, 10, 13, 16, 19, 22, 24, 25, 27 UNIQUE LANDSCAPING 2, 23, 28, 29 SPRINKLE N'SPROUT 3, 5, 6, 8, 9,11,12,14,15,17,18, 20, 21, 26, 30, 31 HAMPTON LANDSCAPING Picked -Up B&B: 22,26 1, 4-7,9,10,12,13,15-21,25,27 2,8,11,14,23,24,28-31 Picked -Up Container: 25-27 1-24,28-31 Delivered B&B 1-22,25-27 23, 24, 28-31 Delivered Container 27 16,19, 25 1-15,17,18,20-24,28-31 Ties: SPRNKLE N'SPROUT UNIQUE LANDSCAPING HAMPTON LANDSCAPING SPRINKLE N'SPROUT HAMTTON LANDSCAPING UNIQUE LANDSCAPING HAMPTON LANDSCAPING SPRINKLE N'SPROUT UNIQUE LANDSCAPING HAMPTON LANDSCAPING Item #16 - Picked -Up Container: Sprinkle N' Sprout & Hampton Landscaping both bid $122.50. Lots were drawn per State Law. Awarded to Hampton Landscaping. Item #19 — Picked -Up Container: Hampton Landscaping & Sprinkle N' Sprout both bid $122.50. Lots were drawn per State Law. Awarded to Hampton Landscaping. Item #24 — Planted B&B: Unique Landscaping & Hampton Landscaping both bid $110.00. Lots were drawn per State Law. Awarded to Hampton Landscaping. Item #25 — Picked -Up Container: Sprinkle N' Sprout & Unique Landscaping both bid $75.00. Lots were drawn per State Law. Awarded to Sprinkle N'Sprout.