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HomeMy WebLinkAboutItem 06 - Strategic Plan PresentationMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER DATE: SEPTEMBER 30, 2016 SUBJECT: PRESENTATION ITEM: DRAFT `NEXT STEPS' ON THE STRATEGIC PLAN As you know a few months ago the City Council approved a strategic planning report that resulted from your efforts in a retreat held last May 31 and June 2. Attached are the elements/steps of the plan with comments from staff on the progress of each. We will review this information on Tuesday night to make sure we are moving forward in a way that Council supports on each item identified by the Governing Body. DRAFT 2016 Strategic Priorities as Approved By Grapevine City Council The Council identified some key issues related to each of these Strategic Priorities. Those issues are below. 1. UPDATING THE LAND USE MASTER PLAN a. Holding Council Workshops to discuss the 5 key sites b. Holding a workshop(s) with Planning and Zoning Commission. Workshops have already been held with City Council and Planning and Zoning c. Creating a mutual calendar or timeline for steps and events d. Considering if other sites and areas need to be addressed as well 2. DEVELOPING THE TRAIN DISTRICT/DALLAS ROAD PROJECT a. Gaining clarity on zoning issues, parameters, standards, and options, etc. b. Identifying what is there now and what can be created c. Land use and possible rezoning options d. Gaining ordinance clarity, including possible architectural standards Architexas (Craig Melde is taking the lead along with Gateway Planning to propose a planning/design agreement for Dallas Road that incorporates the elements in a -d. This proposal will be placed on an upcoming Workshop to discuss with Council. This effort will include the P and Z who have spent the last year in Workshops working on a draft overlay for the Train District but the work addressed in the Architexas Proposal will be inclusive of that work and recommendations on the possible future configuration, lighting and landscaping of Dallas Road to make it a more walkable/inviting place. e. Addressing West Hudgins Staff has been meeting with the residents in the area of this project to understand their concerns and we will place the plans on the November I Workshop to review the design and get Council guidance so we have your direction (and so that you know what the residents have asked to be addressed) before city crews begin construction on the project this winter. 3. COMPLETING THE 185 PROJECT a. Leveraging the value that has been added to the land so that the City can attract the kinds of things it wants to the 185 Careful placement of the projects inside the 52 acre parcel (as they occur) to maximize the potential for retail, dining and entertainment venues will be important as we look to maximize the walkability and live, work play of the entire parcel south of the creek. We will need to be especially mindful of the value of frontage along Grapevine Mills Blvd — to that end some planning work to properly site and orient upcoming projects and to provide structured parking that maximizes the land we have remaining is crucial. The Good Fulton and Farrell Firm who have been very involved in the site are able to provide layouts of the 52 acres in order to maximize the land use inside the 52 acres for Council review should you direct staff to seek their input in the near term as we site the projects that are currently contemplated. b. Making sure that the profit gained is satisfactory. This work has been completed by the Finance staff and shared with the Council. c. Discussing the potential of acquiring more land d. Including private developers in the discussions related to the 185 The ED staff have been working to get input from developers who have already invested in the 185 as well as those in close proximity to get their thoughts/input as we work toward finishing the land sales — much of the input they have is in relation to walkability, landscaping and having adjacent uses that maximize the retail, dining, hospitality and entertainment venues and having them work together to benefit the entire tract. 4. EXECUTION OF THE QUALITY OF LIFE FUND PROJECTS a. Excellent communication about the projects from the beginning to the end Staff is working towards improving communication to the public regarding ongoing projects (Backlit street signs, dog park and DFW Connector landscaping). Social media has proven to be the least costly method of communication and we are looking to constantly improve communication on Social Media. In addition, we'll continue to provide these project updates in other, more conventional ways (print communication, meetings with community groups). b. Disconnect the Quality of Life Fund Projects from the budget cycle Our Finance department is collecting potential QOL project data from staff to present to Council in November along with the other capital projects. c. Consider the survey results As we discuss the QOL projects in November we will refresh Council on the Survey results. d. Provide good signage on projects that are in progress We will work to better communicate via all methods available regarding the progress on the QOL project after Council has decided upon an agreeable spending plan. e. Consider making signage required by ordinance f. Market the success of the Quality of Life Fund more aggressively (See a. above.) 5. CAPITAL IMPROVEMENT PLANNING a. Receive recommendations from the Staff Finance staff is in the process of preparing information on each project from the departments and will present those to Council in November. b. Disconnect Capital Improvement Planning from the budget cycle Disconnecting the two budgets made for a smoother operating budget approval process because it allowed everyone to focus. Now that the operating budget is approved, we are shifting our attention to the capital budget. c. Have Staff divide the lists prioritized from severe needs to wants Projects will be presented in a prioritized format based upon need. d. Consider the ramifications of the extensive flooding upon the roads The November capital project workshop will include information on roads impacted during the recent flooding and Council can evaluate cost versus benefit of those projects. e. Revisit the Thoroughfare Master Plan During the driving tour Council took last year there were comments made about this topic and staff will, prior to the discussion of street projects in November, review those comments and take Council direction to formally amend the Master Thoroughfare Plan. f. Create a timeline Sept -Oct 2016 — Budget office working with departments on capital projects Oct 9, 2016 — Capital Project request forms due to Budget office Nov 2016 -Jan 2017 — Off Council night Workshops to review QOL and capital plans and agree upon a Capital Project Plan/Budget Feb 2017 — Present the Proposed Capital Projects Budget to Council April 2017 — Capital Budget Adoption This schedule allows us to have time to adopt the Capital Plan prior to the timeframe needed to call a GO Election in Nov of 2017 should Council choose to fund a portion of the plan with GO Bonds. g. Address the Fire Stations needs Stations I and 4 have undergone a needs assessment. Improvements to Station I will repurpose the area being vacated by Fire Administration. The improvements at Station 4 will repurpose the Merlot meeting room to add additional space and will also provide bathrooms for both genders. This plan will be further discussed by Chief Brown with Council on Nov 4 due to the time constraints at the last meeting. We have purchased land at Dove and Kimball for a replacement for Fire Station 2 and are working with GCISD on potential purchase of property that could be a site for Fire Station 3. Both of these projects would be GO bonds and we'll present these projects to you in November as a part of the Capital project budget. h. Address the Animal Shelter needs A needs analysis has been completed for the Animal Shelter and will be presented to Council in an upcoming meeting and in tandem with the overall capital planning process. i. Include all departments in the process This has been done.