HomeMy WebLinkAboutItem 09 - Minters Chapel Road Developers ContractMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER,'
FEBRUARY 19, 2002
MINTERS CHAPEL ROAD DEVELOPER CONTRACTS
City Council consider approving Developer Contracts with abutting property owners
bordering Minters Chapel Road establishing funding participation for the project,
authorize City funding participation in the project, authorize Staff to execute the
Developer Contracts, and take any necessary action.
FUNDING SOURCE:
Funds are available as follows:
Funding Source Account
Amount
Percent
Private Development
$ 2,654,653
52.7%
99 G. O. Bond 178-78102-010
$ 2.385.908
47.3%
TOTAL
$5,040,561
100.0%
Bud et
Amount
Percent
Design
$ 419,685
8.3%
GeoTech
$ 70,000
1.4%
Construction
$ 4,117,083
82.3%
Contingency
$ 403.793
8.0%
TOTAL
BACKGROUND:
$ 5,040,561 100.0%
City Staff has developed, in conjunction with Trinity Industries, construction plans for the
reconstruction and widening of Minter's Chapel Road from SH 114/121 to Dallas Road.
The project has been bid and the participation in the cost by the abutting properties have
been determined.
February 13, 2002 (11:09AM)
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The cost participation is as follows:
Trinity Industries $ 1,016,540
Sewell Automotive Companies 400,639
Park Place Lexus 553,279
Airport II Joint Venture 605,044
City of Grapevine 2,385,908
AGT 79,151
TOTAL COST $ 5,040,561
Trinity Industries and Park Place Lexus have provided their funding up front with their
Developer Contracts. Trinity Industries has committed funding to this project since the
initial development of the project scope. Trinity properties that have developed include
Park Place Lexus, the J. A. Green Warehousing Complex and the Northfield
Development all located on Minters Chapel Road.
Sewell Automotive Companies has provided $ 200,000 up front with their Developer
Contract and will pay the balance out in twelve equal payments beginning 30 days from
the award of the construction contract. Sewell has asked the City to consider this
program due to their lack of any immediate plans to develop their tract and the cash flow
impact upon them by requiring full payment at the outset. They have executed a lien
upon the property in the amount of $ 200,639 in favor of the City of Grapevine.
The Airport 11 Joint Venture has always advised the Staff that they would not provide
their share of the funds at the beginning of the project. They also have no immediate
plans for development of their property and are not willing to further invest $ 605,044
into the cost of their tract. They have agreed to dedicate the necessary street right -of -
way and drainage easements necessary from their property. They have also agreed to
execute a voluntary lien on their property in the full amount of $ 605,044. The lien will
be paid off by the Joint Venture in the event of 1.) development of any portion of the
tract or 2.) sale of any portion of the tract.
Staff has been aware of the joint venture's position since the outset of the project and
have maintained a budget item in the overall project budget for the City funding the initial
cost of the Joint Venture.
February 11, 2002 (5:48PM)
Advanced Graphics Technology will fund the added construction cost incurred by the
project due to the contamination plume that crosses the roadway. Additional features
had to be incorporated into the drainage, water and wastewater systems crossing the
contamination plume with an added cost of $ 79,151.00
The limits of the project are Dallas Road on the north and SH 2114 / 121 on the south.
The improvements include:
• a new 12" water line
• a new wastewater force main extending from the Minter's Chapel Road Lift Station
near Cottonwood Branch,
• a new wastewater gravity line
• a large multi-chamber box culvert extending from SH 114 / 121 to the Cottonwood
Branch crossing. This system collects flows from south of SH 114 / 121 and
conveys these flows to Cottonwood Branch downstream of the crossing at Minters
Chapel Road
• a large multi-chamber box culvert crossing for Cottonwood Branch flowing from west
to east
• a new four -lane concrete pavement section
Bids were opened on November 2, 2001 with nine firms submitting bids. The low bidder
on the project was Mike Albert Incorporated with a bid of $ 4,117,082.35.
The list of bidders is as follows:
Mike Albert Inc.
4,117,082.35
Wright Construction Co.
4,327,049.34
AUI Contractors
5,332,332.32
Rebcon
5,384,657.35
Texas Sterling Construction
5,566,980.50
Orval Hall Excavation
5,610,436.20
Tiseo Paving
5,678,873.75
J. L. Steel L.P.
6,073,198.15
Oscar Renda Contractors
6,082,272.00
Staff recommends approval of the Developer Contracts.
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O:\agenda\02-19-02\MC ROAD DEV CONTRACTS
February 14, 2002 (9:30AM)