Loading...
HomeMy WebLinkAboutItem 12 - Network Security License and MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: AUGUST 6, 2024 SUBJECT: APPROVAL FOR THE PURCHASE OF MERAKI ADVANCED WilRELESS NETWORK SECURITY LICENSES AND MAINTENANCE SUPPORT RECOMMENDATION: City Council to consider the approval for the purchase of Meraki Advanced wireless network security licenses and maintenance support from ePlus Inc. for the IT Department. FUNDING SOURCE: Funds are available in the General Fund (IT Department) for an amount not to exceed $37,928.75. BACKGROUND: This purchase is for the maintenance renewal of the Meraki Wireless Access Points, Firewall licenses, and Maintenance support that is used throughout the City. This purchase will be made in accordance with an existing interlocal agreement with the Region VIII Education Service Center known as The Interlocal Purchasing System (TIPS) in Texas as allowed by Texas Local Government Code, Chapter 271 and Texas Government Code, Chapter 791. Bids were taken by the Cooperative and a contract was awarded to ePlus inc. The IT Department and Purchasing staff reviewed the contract for departmental specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. Staff recommends approval DA/LW Customer Name: CITY OF GRAPEVINE + Quote No: 23180496 Quote Name: Quotation Date: 07/08/2024 ePlus ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 Sales Support Contact: JACK SAVIGNAC Sales Support Phone: 7047371033 Sales Support Email: JACK. SAVIGNAC@EPLUS. COM Account Executive: April Roth Account Executive Phone: Account Executive Email: April. Roth@eplus.com Customer PO No: Order No: Expiration Date: 08/07/2024 Line No. Part Number MFG Description/Line Notes QTY Unit Price Ext Price I 001 LIC-ENTAYR CISCO CISCO MERAKI 1YR ENTERPRISE LICS LICS AND SUP 290 127.03 36,838.70 002 LIC-MT-1Y CISCO CISCO MERAKI 1YR MT ENTERPRISE SLIC LICS AND SUP 15 72.67 1,090.05 37,928.75 Shipping: Sub Total (USD): 37,928.75 Packing: Est. Tax (USD): TBD if Applicable Shp&Hnd (USD): TBD Total (USD): 37,928.75 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer -incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non -cancelable for any reason except by public sector customers required by law to terminate due to non -appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non -cancelable and products non -returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill -To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship -to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. ePlus offers flexible and easy leasing options for your IT equipment. Use leasing to increase your IT acquisition capability, overcome limited budgets, and manage the lifecycle of assets. Contact an ePlus Leasing Coordinator at 1-703-984-8021 or leasing@eplus.com to receive a lease quote today. Customer Acceptance Bill To Ship To Signature: CITY OF GRAPEVINE CITY OF GRAPEVINE Name: 1007 IRA E WOODS AVENUE 1007 IRA E WOODS AVENUE Title: GRAPEVINE TX 76051 UNITED STATES ACCOUNTS PAYABLE GRAPEVINE TX 76051 UNITED STATES Laurie Warfield Date: Customer PO #: ©2024 ePlus inc. All rights reserved. 'NGDC P1 4.1.1.6