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HomeMy WebLinkAboutItem 26 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session to on this the 15th day of July, 2024 in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 5:36 p.m. in the City Council Conference Room. Item 1. Citizen Comments No one spoke during Citizen Comments. NEW BUSINESS Item 2. City Council to discuss appointments to the Citv's Boards and Commissions. Council reviewed the applications and discussed the appointments to the City's Boards and Commissions. No action was taken by Council. Council will formally make the appointments at their regularly scheduled meeting on July 16. ADJOURNMENT Motion was made to adjourn the meeting at 6.15 p.m. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of August, 2024. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council July 15, 2024 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of July, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Monica Hotelling Beth Tiggelaar Traci Hutton Dennis Luers Mark Assaad Ben Johnson Chairman Vice Chair Member Member Member Alternate Member Alternate Member constituting a quorum, with Members David Hallberg and Jason Parker being absent; with Alternate Members Mark Assaad and Ben Johnson participating as voting members, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Samuel Hawk Assistant City Attorney Tara Brooks City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. Item 1. Invocation and Pledge of Allegiance Mayor Pro Tern Darlene Freed gave the invocation and led the Pledge of Allegiance. Item 2. Mayor Tate to recoqnize the Grapevine Hiqh School Baseball team for winning the 2024 5A Baseball State Championship. Mayor Pro Tern Freed presented the recognition to Grapevine High School Head Coach Jimmy Webster, Assistant Coach Josh Dillard Will and players Drew Finnigan, Jarett Boswell, Blaine Swartz and Connor Ray and congratulated them for winning the 2024 5A Baseball State Championship. Coach Webster thanked the City and Community and lauded the players on the 2024 Grapevine High School Baseball team. JOINT PUBLIC HEARINGS Item 3. Zoninq Change Application Z24-03, Conditional Use Permit CU24-17 (Hotel Multifamily Mixed -Used Development), Preliminary Plat for Lots 2-4, Block 1, Grapevine Mills Wells Addition and Final Plat of Lots 2 and 3, Block 1, Grapevine Mills Wells Addition Mayor Tate declared the public hearing open. Planning Services Director Erica Marohnic reported the applicant was requesting to rezone 28.7 acres from "HCO", Hotel Corporate Office District to "CC", Community Commercial District. The applicant was also requesting a conditional use permit to develop a master site development plan with 296 multifamily units in buildings 2-4 stories in height; to allow the possession, storage, retail sales of on- and off- premise consumption of alcoholic beverages (beer, wine, and mixed beverages) in conjunction with a restaurant located within a six -story hotel with 249 rooms. The applicant also requested to final plat two commercial lots. The subject property is located at 2800 and 3421 Grapevine Mills Parkway. Applicant Representative Joel Behrans with Trammell Crow presented this item and answered questions from the Commission and Council. Director Marohnic answered questions from Council. Scott Thompson from Northland Properties answered questions from Council regarding the hotel. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Hutton Second: Hotelling Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Assaad, and Johnson Nays: None Approved: 7-0 City Council July 16, 2024 Page 2 Motion was made to close the public hearing. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Conditional Use Permit CU24-23 (Los Amiqos) Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for the possession, storage, retail sales of on- and off- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with an existing restaurant. The subject property is located at 202 East Northwest Highway and is currently zoned "HC", Highway Commercial District. Applicant Representative Arturo Gutierrez explained why he was requesting a conditional use permit to sell alcohol and answered questions from Council. This was the first reading of this item. The Board of Zoning Adjustment will consider a special exception for the separation between the existing restaurant and storage building at their August 5 meeting. If approved the second reading will be on the August 20 Council agenda. **Staff Note. The August 5, 2024 Board of Zoning Adjustment meeting was rescheduled to August 12, 2024. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hutton Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Assaad, and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU24-25 (Winestein's Tastinq Room) Mayor Tate declared the public hearing open. City Council July 16, 2024 Page 3 Planning Services Director Marohnic reported the applicant was requesting a conditional use permit to allow for the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) in conjunction with a wine tasting facility. The subject property is located at 280 North Main Street and is currently zoned "CN", Neighborhood Commercial District. Applicants Michael and Miranda Einstein presented their concept and answered questions from Council. Director Marohnic answered questions from the Commission. Chairman Oliver highlighted the parking issues at this center. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Johnson Second: Assaad Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Assaad, and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Zoninq Chanqe Application Z24-04 (736 East Northwest Hiqhwav) and Final Plat of Lots 1, 2 and 3, Block 1, Northern Hills Addition Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to subdivide one lot into three lots and to rezone 0.429 acre from "HC", Highway Commercial District to "R-7.5", Single Family District for two single-family dwellings. The applicant also requested to replat Lot 1, Block 1, Western Sizzlin' Steak House to create one commercial lot and two single family residential lots. Applicant Neal Cooper presented this item. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Tiggelaar Second: Hotelling City Council July 16, 2024 Page 4 Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Assaad, and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Slechta Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Zoninq Chanqe Application Z24-05, Concept Plan CP24-01 (Grapevine Sprinqs) and Final Plat of Lots 1-5 and 6X, Block 1, Lots 1-12 and 13X, Block 2 and Lots 1-4, 5X, Grapevine Sprinqs and Lot 1 R, Block 1 R Grapevine Office Park Mayor Tate declared the public hearing open. Planning Services Director Marohnic reported the applicant was requesting to rezone 11.3 acres from "CC", Community Commercial District and "PO", Professional Office District to "R-7.5" Single Family District and "R-12.5", Single Family District for 21 single- family dwellings. The applicant also requested to replat Lot 1, Block 1, Grapevine Office Park. The subject property is located at 1600 West Northwest Highway. Mayor Tate called for a break at 8:59 p.m. and reopened he meeting at 9:12 p.m. Applicant Eason Maykus presented this item and highlighted the changes from the previous proposal. Mr. Maykus answered questions from the Commission and Council. Julie Jacob, 503 Dove Creek Place, Grapevine spoke in opposition to this item. Frank Colby, 538 Dove Creek Circle, Grapevine raised concerns over the retaining wall. Two letters of opposition and one letter in support from outside the 200-foot notification area were provided to the Commission and Council. Within in the 200-foot notification area, one letter of support and 24 letters of opposition were received. The letters in opposition from citizens in this area equals 38.22%, which requires a super -majority vote of Council for approval. Motion was made to close the public hearing. Motion: Luers Second: Assaad Ayes: Oliver, Hotelling, Tiggelaar, Luers, Hutton, Assaad, and Johnson Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed City Council July 16, 2024 Page 5 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 8. Citizen Comments Debi Meek, 1025 Brownstone Drive, Grapevine described the 4th of July event that she hosted at Main Street gazebo and stated she was already planning for the 2025 event. NEW BUSINESS Item 9. Consider calling a public hearing to consider a possible amendment to the Comprehensive Zoning Ordinance (Ordinance No. 82-73) same beinq Appendix "D" of the Code of Ordinances, as follows: amend Subsection A.3, Noise Regulation of Section 55, Performance Standards by adding an exception for residential standbv generators, and take any necessary action. Planning Services Director Marohnic presented this item and reported that this issue has been studied by the Planning and Zoning Commission, described residential standby generators and answered questions from Council. Council discussed this item. Motion was made to call a public hearing to consider possible amendments to the Comprehensive Zoning Ordinance to amend Subsection A.3, Noise Regulation of Section 55, Performance Standards by adding an exception for residential standby generators. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 10. Consider calling a public hearing to consider a possible amendment to the Comprehensive Zonina Ordinance (Ordinance No. 82-73) same bring Appendix "D" of the Code of Ordinances, as follows: amend Subsection (C), Conditional Uses, of Section 25, "CC", Community Commercial District: Subsection (C), Conditional Uses, of Section 26, "HC", Highwav Commercial District: and Subsection (C), Conditional Uses, of Section 31, "LI", Liqht Industrial District, regarding the requirement of a conditional use permit for electrical vehicle charging stations, by addinq an exception for automobile sales and City Council July 16, 2024 Page 6 services and retail establishments with the repair of new and used cars, liqht trucks and vans, motorcvcles, and boats, and take anv necessary action. Planning Services Director Marohnic reported that due to conversations that have occurred since Council approved Ordinance No. 2024-006 on January 16, 2024, staff was requesting a public hearing consider amendments to the ordinance by adding exceptions for certain automotive related businesses. Director Marohnic answered questions from Council. Motion was made to call a public hearing to consider possible amendments to the Comprehensive Zoning Ordinances specifically to amend Subsection (C), Conditional Uses, of Section 25, "CC", Community Commercial District; Subsection (C), Conditional Uses, of Section 26, "HC", Highway Commercial District; and Subsection (C), Conditional Uses, of Section 31, "LI", Light Industrial District, regarding the requirement of a conditional use permit for electrical vehicle charging stations, by adding an exception for automobile sales and services and retail establishments with the repair of new and used cars, light trucks and vans, motorcycles, and boats. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 11. Consider beqinninq Phase 2 of The REC Performance Utilization Analvsis with Barker Rinker Seacat Architecture and take any necessary action. City Manager Bruno Rumbelow introduced this item and Assistant Parks and Recreation Director Trent Kelly gave a presentation and answered questions from Council. City Manager Rumbelow answered questions and requested Council table this item. Council discussed this item. Motion was made to table consideration of Phase 2 of The REC Performance Utilization Analysis with Barker Rinker Seacat Architecture. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. City Council July 16, 2024 Page 7 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 23. Zoninq Change Application Z24-03 (Hotel Multifamily Mixed -Use Development) Chairman Oliver reported the Commission denied the zoning change request with a vote of 7-0. Motion was made to accept the recommendation of the Commission and deny Zoning Change Application Z24-03 (Hotel Multifamily Mixed -Use Development). Motion: Coy Second: Slechta Ayes: Tate, Rogers, Coy, Slechta, and Leal Nays: Freed, O'Dell Approved: 5-2 to denv Item 24. Conditional Use Permit CU24-17 (Hotel Multifamily Mixed -Use Development) Chairman Oliver reported the Commission denied the conditional use permit with a vote of 7-0. Motion was made to accept the recommendation of the Commission and deny Conditional Use Permit CU24-17 (Hotel Multifamily Mixed -Use Development). Motion: Rogers Second: Coy Ayes: Tate, Rogers, Coy, Slechta, and Leal Nays: Freed, O'Dell Approved: 5-2 to deny Item 25. Preliminary Plat for Lots 2-4, Block 1, Grapevine Mills Wells Addition Chairman Oliver reported the Commission denied the preliminary plat with a vote of 7-0. Motion was made to accept the recommendation of the Commission and deny the Preliminary Plat for Lots 2-4, Block 1, Grapevine Mills Wells Addition. Motion: Coy Second: Rogers Ayes: Tate, Rogers, Coy, Slechta, and Leal Nays: Freed, O'Dell Approved: 5-2 to deny Item 26. Final Plat of Lots 2 and 3, Block 1, Grapevine Mills Wells Addition Chairman Oliver reported the Commission denied the final plat with a vote of 7-0. Motion was made to accept the recommendation of the Commission and deny the Final Plat for Lots 2 and 3, Block 1, Grapevine Mills Wells Addition. Motion: Coy City Council July 16, 2024 Page 8 Second: Slechta Ayes: Tate, Rogers, Coy, Slechta, and Leal Nays: Freed, O'Dell Approved: 5-2 to deny Item 27. Conditional Use Permit CU24-23 (Los Amigos) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the first reading of Conditional Use Permit CU24-23 (Los Amigos) and Ordinance No. 2024-059. The second reading for this item will be held during the August 20 meeting. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 28. Conditional Use Permit CU24-25 (Winestein's Tasting Room) Chairman Oliver reported the Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU24-25 (Winestein's Tasting Room) and Ordinance No. 2024-060. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-060 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU24-25 TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALE AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN CONJUNCTION WITH A WINE -TASTING ROOM FOR BLOCK 2, LOT 3, NORTH MAIN SHOPPING CENTER ADDITION (280 NORTH MAIN STREET) IN A DISTRICT ZONED "CN", NEIGHBORHOOD COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE City Council July 16, 2024 Page 9 OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Zoninq Change Application Z24-04 (736 East Northwest Hiqhwav) Chairman Oliver reported the Commission approved the zoning change request with a vote of 7-0. Motion was made to approve Zoning Change Application Z24-04 (736 East Northwest Highway) and Ordinance No. 2024-061. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-061 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z24- 04 PROPOSED TO BE PLATTED AS BLOCK 1, LOTS 2 AND 3, NORTHERN HILLS ADDITION, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS (736 EAST NORTHWEST HIGHWAY) MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "HC", HIGHWAY COMMERCIAL DISTRICT TO "R-7.5", SINGLE-FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council July 16, 2024 Page 10 Item 30. Final Plat of Lots 1, 2 and 3, Block 1, Northern Hills Addition Chairman Oliver reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1, 2 and 3, Block 1, Northern Hills Addition. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 31. Zoninq Change Application Z24-05 (Grapevine Springs) Chairman Oliver reported the Commission approved the zoning change request with a vote of 7-0, with the stipulation that on Lots 1-5 the fence to the west would be replaced with eight -foot fence board on board with the top rail, and that no second story rooms would have windows facing the west onto these lots. Council discussed this item. Motion was made to approve Zoning Change Application Z24-05 (Grapevine Springs) in accordance with the recommendations of the Planning and Zoning Commission and Ordinance No. 2024-062. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 AlV9110/_Ni<us] a04[01 WZIYZI I go]I;% AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z24- 05 ON 11.248 ACRES TRACT OF LAND OUT OF THE THOMAS MAHAN SURVEY, ABSTRACT 1050 DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "PO", PROFESSIONAL OFFICE DISTRICT REGULATIONS AND "CC", COMMUNITY COMMERCIAL City Council July 16, 2024 Page 11 DISTRICT REGULATIONS TO "R-7.5", SINGLE-FAMILY DISTRICT REGULATIONS AND "R-12.5", SINGLE-FAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Concept Plan CP24-01 (Grapevine Sprinqs) Chairman Oliver reported the Commission approved the concept plan with a vote of 7-0. Motion was made to approve Concept Plan CP24-01 (Grapevine Springs). Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 33. Final Plat of Lots 1-5 and 6X, Block 1, Lots 1-12 and 13X, Block 2 and Lots 1- 4, 5X, Grapevine Sprinqs and Lot 1 R, Block 1 R, Grapevine Office Park Chairman Oliver reported the Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat Lots 1-5 and 6X, Block 1, Lots 1-12 and 13X, Block and Lots 1-4, 5X, Grapevine Springs and Lot 1R, Block 1 R, Grapevine Office Park. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council then continued with the agenda in the published order. Item 12. Consider the Mavor's appointments of Council Liaisons to the Citv's Boards and Commissions and Council Committees and take any necessary action. Mayor Tate discussed this item and made the following appointments: William D. Tate Crime Control and Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) City Council July 16, 2024 Page 12 Industrial Development Corporation (1988) Tax Increment Finance District Boards - One and Two (1996/1998) Grapevine Colleyville Independent School District Board Liaison (2023) Paul Slechta Golf Course Advisory Board (2019) Historic Preservation Commission (2016) Parks and Recreation Advisory Board (2016) Crime Control and Prevention District Board (2016) Facilities Committee (2016) Industrial Development Corporation (2016) Open Space Review Committee (2016) Tax Increment Finance District Boards — One and Two (2016) U. S. Army Corps of Engineers Liaison (2016) Sharron Rogers Board of Zoning Adjustment (2014) Planning and Zoning Commission (2023) Senior Citizens Advisory Board - 1 st Alternate (2023) Crime Control and Prevention District Board (2006) Economic Development Corporation (1997) Facilities Committee (1985) Grapevine 4B Economic Development Corporation Board (2007) Utility Committee (2023) Leon Leal Convention and Visitors Advisory Board (2023) Metroport Teen Court Advisory Board (2019) Audit Committee (2019) Crime Control and Prevention District Board (2019) Economic Development Corporation (2019) Facilities Committee (2019) Tax Increment Finance District Boards — One and Two (2019) Darlene Freed Library Advisory Board (2019) Building Board of Appeals - 1 st Alternate (2014) Board of Zoning Adjustment - 1 st Alternate (2023) Golf Course Advisory Board — 1st Alternate (2019) Parks and Recreation Advisory Board - 1st Alternate (2019) Crime Control and Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Chris Coy Building Board of Appeals (2023) Planning and Zoning Commission — 1st Alternate (2023) Audit Committee (2014) Crime Control and Prevention District Board (2008) DFW Airport Board Liaison (2024) Economic Development Corporation (2014) Grapevine 413 Economic Development Corporation Board (2016) City Council July 16, 2024 Page 13 Impact Fee Committee (Ex-Officio) (2008) Tax Increment Finance District Boards — One and Two (2008) Utility Committee (2008) Duff O'Dell Animal Shelter Advisory Committee (2014) Heritage Foundation Advisory Board (2019) Housing Authority Advisory Board (2014) Senior Citizens Advisory Board (2014) Crime Control and Prevention District Board (2014) Impact Fee Committee (Ex-Officio) (2014) Industrial Development Corporation (2014) Tax Increment Finance District Boards — One and Two (2014) No action was taken by Council. Item 13. Consider the appointments of members to the Citv's Boards and Commissions and take anv necessary action. City Secretary Tara Brooks announced the Council's appointments to the City's Boards and Commissions: 4B Economic Development Corporation Matt Carnes Shawn Spradley Laurie Leenhouts Animal Shelter Advisory Committee Citizen: Joy Mayo Municipal Official: Kristina Valentine Municipal Employee (unexpired term): Dee Johnson Animal Welfare Representative: JoDan Shelton Board of Zoninq Adiustment Doug Anderson Jonathan Gaspard Alternate: vacant Buildinq Board of Appeals Dave Custable Joe Lipscomb Dave Hallberg Alternate: Sergio Harris Unexpired Term: Ben Johnson Convention and Visitors Bureau Board Bank Representative: Cynthia Blankenship Hotel (over 500 rooms) Representative: Chuck Pacioni City Council July 16, 2024 Page 14 Major Retailer: Joe Szymaszek Citizen: Mark Terpening Alternates: Debi Meek and Michael Oakley Chairman: Joe Szymaszek Golf Course Advisory Board Robert Blalock Louis Capone Thomas Cherry Gary Kemp Mark Wykes Heritage Foundation Advisory Board Austin Kellerman Wendy Nelson Melva Stanfield David Stine Balla Wright Unexpired Term: Kimberly Hale Chairman: Melva Stanfield Historic Preservation Commission Ashley Anderson Jana Garcia Theresa Meyer Margaret Telford Unexpired Term: Taylor Bunn Unexpired Term: David Ewbank Alternate: Janice Rhoda Housinq Authoritv Board of Commissioners Bonnie McHugh Bruce Woodward Library Board Suzanne Matthews Gerald Shannon Krishna Shenoy Metroport Teen Court Marjorie Lewis Kevin Sellers Parks and Recreation Board Place 1 — Roy Robertson City Council July 16, 2024 Page 15 Place 2 — Rob Fenton Place 8 — Christian Ross Place 9 — Lavon Light Place 5 (unexpired) — Robyn Readicker Audrey Torres, High School Student Ex-Officio Avery Gaudet, High School Student Ex-Officio Chairman: Christian Ross Planninq and Zoninq Commission Traci Hutton Kirby Kercheval Justin Roberts 1 st Alternate: Mark Assaad 2nd Alternate: Wayne Johnson Jr, Senior Citizens Advisory Board Jan Ramsey Ric Clark Vicki dale Luann Gatts Chairman: Jan Ramsey Motion was made to approve the appointments as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a contract for a nutrition and weiqht manaqement program with NOOM. Human Resources Director Rachel Huitt recommended approval of a contract for a nutrition and weight management program for an estimated amount of $17,000 which will be funded by a wellness credit issued by UMR. City Council July 16, 2024 Page 16 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of a contract for the Employee Assistance Program with Optum. Human Resources Director Huitt recommended approval of the renewal of the contract for the Employee Assistance Program for an estimated annual amount of $40,750. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of a contract for employee health advocate services with Aliqht Solutions. Human Resources Director Huitt recommended approval of the renewal of a contract for employee health advocate services for an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider Resolution No. 2024-011 authorizing and directinq staff to participate in the Local Parks Grant program for the development of Settlers Park Phase 2. Parks and Recreation Director Chris Smith recommended approval of the resolution to authorizing and directing staff to apply for a Local Parks Grant for the development of Settlers Park, Phase 2. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council July 16, 2024 Page 17 RESOLUTION NO.2024-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE SUBMISSION ON BEHALF OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE LOCAL PARK GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE APPLICANT MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES AND PROVIDING AN EFFECTIVE DATE Item 18. Consider the purchase of a turning tarqet system from Ranqe Svstems, Inc. for the Police Department range. Police Chief Mike Hamlin recommended approval of the purchase of a turning target system that consists of eight target turners for an amount not to exceed $47,209. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of an annual contract for janitorial services with Reqent Services. Public Works Director Bryan Beck recommended approval of the renewal of the annual contract to set fixed -pricing for janitorial services for various City facilities and contract labor for the Animal Services Shelter for an annual estimated amount of $436,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of annual contracts for equipment rental services to Fox Rental, Herc Rentals and Kirbv-Smith. City Council July 16, 2024 Page 18 Public Works Director Beck recommended approval of the annual contracts for equipment rental services on an as -needed basis for an annual estimated amount of $200,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the proposal of Construction Manager at Risk for the Concourse and former Pro Shop Enhancement project from Fransen Pittman Construction; and Ordinance 2024-056 to appropriate the funds. Convention and Visitors Bureau Director Paul McCallum recommended approval of the Construction Manager at Risk Agreement for the Concourse and former Pro Shop Enhancement project for an amount of $487,949 with approval of the appropriation ordinance. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2024-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING ESTIMATED RECEIPTS IN THE AMOUNT OF $487,949 IN THE CONVENTION AND VISITORS BUREAU FUND OBTAINED FROM UNENCUMBERED FUND BALANCE; AUTHORIZING THE APPROPRIATION OF $487,949 IN THE CONVENTION AND VISITORS BUREAU FUND FOR THE PURPOSE OF CONSTRUCTION MANAGER AT RISK SERVICES FOR THE REMODEL OF THE CONCOURSE AND GOLF PRO SHOP; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the minutes of the June 18, 2024 and the July 2, 2024 Reqular Citv Council meetings. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council July 16, 2024 Page 19 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 10.24 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta, and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of August, 2024. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council July 16, 2024 Page 20