HomeMy WebLinkAboutItem 23 - On-Call Surveying ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 6, 2024
SUBJECT: APPROVAL OF FIRST AMENDMENT TO THE ON -CALL SURVEY
CONSULTING SERVICES CONTRACT
RECOMMENDATION: City Council to consider the first amendment to the on -call surveying
services contract with Spooner and Associates, Inc. and approval of an
ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the attached appropriation ordinance, funds will be
available in the General Fund (various departments), Capital Project
Streets Fund, Utility Enterprise Fund and Storm Drainage Utility Fund in
the estimated amount of $100,000.
BACKGROUND: On October 17, 2023, Council approved a contract in the amount of
$260,000 with Spooner and Associates, Inc. (Spooner). This contract
provided for topographic and professional surveying for proposed water
and sewer projects along Metroplace-Metro Circle, Peninsula, Timberline,
Ruth Street area, and Barton and Jenkins. The contract also included on -
call services for surveying needs that arose during the year. Multiple
departments can use this service as their department funds allow.
This contract has reached the funding limit and additional funds are
needed to provide for boundary, easement, and other surveys, as needed.
Staff has worked with this firm in the past for similar projects with excellent
results and recommends approval.
ORDINANCE NO. 2024-066
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $100,000 IN THE CAPITAL PROJECT STREET FUND,
UTILITY ENTERPRISE CAPITAL FUND AND THE STORM
DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to enter into the first
amendment to the on -call survey consulting services contract; and
WHEREAS, funding is available in the Capital Project Street Fund, the Utility
Enterprise Capital Fund and the Storm Drainage Utility Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $100,000 to be appropriated
from the Capital Projects Street Fund, Utility Enterprise Capital Fund and Storm Drainage
Utility Fund for the second amendment to the on- call survey consulting services contract.
Section 3. That a copy of the revised FY 2023-2024 Annual Budget document
shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase shall
be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of August, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
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Matthew C.G. Boyle
City Attorney
Ordinance No. 2024-066 2