HomeMy WebLinkAboutItem 08 - Pre-Engineered BuildingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 6, 2024
SUBJECT: REQUEST FOR PROPOSALS FOR A PRE-ENGINEERED STEEL
BUILDING
RECOMMENDATION: City Council to consider approval for the award of proposal for a pre-
engineered building with HBA Design Build, LLC for the Parks and
Recreation Department.
FUNDING SOURCE: FUNDING SOURCE: Funding is available in the Lake Parks Fund for an
estimated amount of
$675,275.
BACKGROUND: This purchase is for a 100 x 80 Pre -Engineered Metal Building (PEMB) at
Meadowmere Park to be used as an education and recreation facility for
various programs. The main purpose of the building will be to host 100+
kids per session of Dove Creek Day Camp, essentially tripling current
capacity and accommodating the high demand and long waitlists. In
addition, the facility will host other recreation programs, outdoor education
programs, environmental programs and special events. The facility could
also be used for rentals to the public when available beyond the
recreation programming schedule. The purchase will be made through the
Lake Parks special revenue fund balance.
Registration for Dove Creek Day Camp in 2024 was 400 participants with
550 on the waitlist (the lack of indoor, weather proof space would not any
more students to register for the program). With the new education
pavilion Dove Creek Day Camp will be able to accommodate 1,100
participants (this is the same number that participated in the program in
2022 when DCDC rented Lonesome Dove). The increased number of
participants will bring in an additional $150,000 in net revenue to help
sustain the Lake Park system. The increased registration number will
provide more opportunities for a larger number of kids to register for this
summer camp.
The City of Grapevine solicited a "Request for Proposal" in accordance
with Local Government Code Chapter 252, Subchapter B, Section
252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on April 25, 2024, and May 2, 2024. There were 972
vendors electronically notified of the bid through the eBid system. Eight
proposals were received. The bid was opened electronically and publicly
on May 23, 2024, at 2 pm.
Based on the evaluations of the proposals by the Parks and Recreation
Department and Purchasing, it was determined a contract be awarded to
HBA Design Build, LLC based on the overall highest score for the City
meeting all of the proposal specifications and requirements. The Parks
Board and Council Facilities Committee have discussed/reviewed the plan
and are supportive of this project.
Staff recommends approval
RS/LW