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HomeMy WebLinkAbout2024-08-06 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 6, 2024 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Dr. Doug Page, Pastor at First Baptist Grapevine 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 168 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during City Council August 6, 2024 Page 2 the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Republic Services to present survey results for Automated Side Load trash cart collection. OLD BUSINESS 6. Consider beginning Phase 2 of the performance and utilization analysis for The REC with Barker Rinker Seacat Architecture, and take any necessary action. This item was tabled from the July 16, 2024, meeting. NEW BUSINESS 7. Consider Resolution No. 2024-012 accepting the Certified Estimated Tax Rolls having a total appraised value of $19,276,319,944 less exemptions of $6,973,107,833 for a net taxable value of $12,303,212,111, and take any necessary action. 8. Consider the award of Request for Proposal 17-24 for a pre-engineered building with HBA Design Build, LLC, and take any necessary action. 9. Consider the ratification of engineering contract amendment No. 1 for Big Bear Creek Erosion Assessment with Halff Associates, Inc., contract of slope stabilization repair with Keller North American, Inc., Ordinance No. 2024-63 appropriating the funds, and take any necessary action. 10. Consider the School Security Interlocal Agreement between the City of Grapevine and the Grapevine-Colleyville Independent School District, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the purchase of replacement batteries from Lofton Innovations LLC. Chief Information Officer recommends approval. City Council August 6, 2024 Page 3 12. Consider the purchase of Meraki Advanced wireless network security licenses and maintenance support from ePlus Inc. Chief Information Officer recommends approval. 13. Consider an annual contract for the purchase of Fire Department uniforms from Gall’s. Fire Chief recommends approval. 14. Consider the approval and ratification of an emergency purchase of a 2024 Turfco tow behind top dresser from United AG & Turf. Golf Director recommends approval. 15. Consider the renewal of annual contracts for tree maintenance services for City facilities with Smith Lawn and Tree as the primary vendor and Arbor Masters Tree Service as the secondary vendor. Parks and Recreation Director recommends approval. 16. Consider the purchase of a Kawasaki Mule ATV from Metro Golf Carts. Police Chief recommends approval. 17. Consider the purchase of a tethered drone and related accessories from G7 AIR. Police Chief recommends approval. 18. Consider the purchase of spare Wavetronix traffic vehicle detection sensors from Twincrest Inc. Public Works Director recommends approval. 19. Consider the purchase of two Iteris traffic vehicle detection systems from Iteris Inc. Public Works Director recommends approval. 20. Consider the purchase of mobile vehicle barriers from Meridian Rapid Defense Group LLC. Public Works Director, Fire Chief and Police Chief recommend approval. 21. Consider a contract for the repairs of high service pumps 1-3 at the Water Treatment Plant with Graybar Electric and Ordinance No. 2024-064 appropriating the funds. Public Works Director recommends approval. 22. Consider the second amendment to the on-call SCADA consulting services contract with Team One Integration, LLC, and Ordinance No. 2024-065 appropriating the funds. Public Works Director recommends approval. 23. Consider the first amendment to the on-call surveying services contract with Spooner and Associates, Inc., and Ordinance No. 2024-066 appropriating the funds. Public Works Director recommends approval. City Council August 6, 2024 Page 4 24. Consider an Interlocal Agreement for a rehabilitation and resurfacing project on Snakey Lane with Tarrant County, and Ordinance No. 2024-067 appropriating the funds. Public Works Director recommends approval. 25. Consider the purchase of wireless access points and network switches for the Service Center from ePlus Technology. Public Works Director and Chief Information Officer recommend approval. 26. Consider the minutes of the July 15, 2024, Special City Council meeting and July 16, 2024, Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on August 2, 2024, by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of August, 2024 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C. G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:35 p.m. City Council August 6, 2024 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation Barry Ford, Executive Pastor at Grapevine First Baptist Church gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Troop 168 posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Thomas Good, 3413 Wintergreen Terrace, Grapevine, spoke in opposition to the Automated Side Load trash cart collection program. PRESENTATIONS Item 5. Republic Services to present survey results for Automated Side Load trash cart collection. Public Works Director Bryan Beck introduced Jeri Harwell with Republic Waste who outlined the changes to how Republic Waste will pick up trash beginning October 1 and described the results of the pilot program. Ms. Harwell answered questions from Council. City Manager Rumbelow and Environmental Services Manager Dewey Stoffels answered questions from Council. Council discussed this item and agreed that education of the citizens is going to be vital to making this transition. Council did not take any action on this item. OLD BUSINESS Item 6. Consider beginning Phase 2 of the performance and utilization analysis for The REC with Barker Rinker Seacat Architecture, and take any necessary action. This item was tabled from the July 16, 2024, meeting. Assistant Parks and Recreation Director Trent Kelley presented this item, which include details on the updated timeline for Phase 2 based on the feedback from the July 16 meeting. The final study will be due in February 2025. City Council August 6, 2024 Page 3 Assistant Director Kelley answered questions from Council. Motion was made to approve Phase 2 of the performance and utilization analysis for the REC for an amount not to exceed $50,000. Motion: Slechta Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 NEW BUSINES Item 7. Consider Resolution No. 2024-012 accepting the Certified Estimated Tax Rolls having a total appraised value of $19,276,319,944 less exemptions of $6,973,107,833 for a net taxable value of $12,303,212,111, and take any necessary action. Chief Financial Officer Jeff Strawn presented this item and reported the Certified Estimated tax Rolls indicate the 2025 net taxable value is $12,303,212,111. Motion was made to approve Resolution No. 2024-012 accepting the Certified Estimated Tax Rolls having a total appraised value of $19,276,319,944 less exemptions of $6,973,107,833 for a net taxable value of $12,303,212,111. Motion: Coy Second: Slechta Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2024-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR TAX YEAR 2024 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 8. Consider the award of Request for Proposal 17-24 for a pre-engineered building with HBA Design Build, LLC, and take any necessary action. Parks and Recreation Director Chris Smith presented this request for the purchase of a pre-engineered building to be constructed in Meadowmere Park for an estimated amount $675.275. This building will be used for Day Camp programming, special events, and rentals. The proposal had been presented to both the Parks and Recreation Board and the Facilities Committee. Director Smith answered questions from Council. City Council August 6, 2024 Page 4 Motion was made to approve the award of Request for Proposal 17-24 for a pre- engineered building to be located in Meadowmere Park. Motion: O’Dell Second: Rogers Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 9. Consider the ratification of engineering contract amendment No. 1 for Big Bear Creek Erosion Assessment with Halff Associates, Inc., contract of slope stabilization repair with Keller North American, Inc., Ordinance No. 2024-63 appropriating the funds, and take any necessary action. Public Works Director Beck presented this item and explained that Halff Associates is currently identifying and evaluating erosion issues along Big Bear Creek. However, a portion of the channel bank along Big Bear Creek has collapsed and needs repairs before the study is completed. The contract amendment and repairs of this specific area are estimated at $1,500,000. Motion was made to approve the ratification of engineering contract amendment No. 1 for Big Bear Creek Erosion Assessment with Halff Associates, Inc., contract of slope stabilization repair with Keller North American, Inc., and Ordinance No. 2024-63 appropriating the funds. Motion: O’Dell Second: Rogers Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2024-063 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,500,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consider the School Security Interlocal Agreement between the City of Grapevine and the Grapevine-Colleyville Independent School District, and take any necessary action. Police Chief Mike Hamlin presented the agreement to staff a School Resource Officer in each school and the one GCISD school located in the City of Euless. The estimated annual cost of $1,784,755 for the program will be reimbursed by the school district. Chief Hamlin and City Manager Rumbelow answered questions from Council. City Council August 6, 2024 Page 5 Motion was made to approve the School Security Interlocal Agreement between the City of Grapevine and the Grapevine-Colleyville Independent School District. Motion: O’Dell Second: Slechta Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the purchase of replacement batteries from Lofton Innovations LLC. Chief Information Officer Tessa Allberg recommended approval of the purchase of UPS batteries for the Data Center in an estimated amount of $31,264. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 12. Consider the purchase of Meraki Advanced wireless network security licenses and maintenance support from ePlus Inc. Chief Information Officer Allberg recommended approval of the purchase of Meraki Advanced wireless network security licenses and maintenance support for an amount not to exceed $37,928.75. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 City Council August 6, 2024 Page 6 Item 13. Consider an annual contract for the purchase of Fire Department uniforms from Gall’s. Fire Chief Darrell Brown recommended approval of the annual contract for the purchase of duty uniforms, dress uniforms, equipment and winter weather apparel on an as-needed basis for an annual estimated amount of $25,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 14. Consider the approval and ratification of an emergency purchase of a 2024 Turfco tow behind top dresser from United AG & Turf. Golf Director Robert Singletary recommended approval and ratification of an emergency purchase of a Turfco tow behind top dresser for an amount not to exceed $21,812. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 15. Consider the renewal of annual contracts for tree maintenance services for City facilities with Smith Lawn and Tree as the primary vendor and Arbor Masters Tree Service as the secondary vendor. Parks and Recreation Director Smith recommended approval of the renewal of the annual contracts for tree maintenance services in an estimated annual amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 16. Consider the purchase of a Kawasaki Mule ATV from Metro Golf Carts. Police Chief Hamlin recommended approval of a Kawasaki Mule all-terrain vehicle for an amount not to exceed $21,242. City Council August 6, 2024 Page 7 Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 17. Consider the purchase of a tethered drone and related accessories from G7 AIR. Police Chief Hamlin recommended approval of the purchase of a tethered drone and related accessories which include search lights, speaker systems and tether kits for an amount not to exceed $30,687. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 18. Consider the purchase of spare Wavetronix traffic vehicle detection sensors from Twincrest Inc. Public Works Director Bryan Beck recommended approval of the purchase of vehicle detection system sensors for an amount not to exceed $400,430. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 19. Consider the purchase of two Iteris traffic vehicle detection systems from Iteris Inc. Public Works Director Beck recommended approval of the purchase of two traffic vehicle detection systems for a total amount not to exceed $38,846. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 City Council August 6, 2024 Page 8 Item 20. Consider the purchase of mobile vehicle barriers from Meridian Rapid Defense Group LLC. Public Works Director Beck, Fire Chief Brown and Police Chief Hamlin recommended approval of the purchase of 35 mobile vehicle barriers and one rapid gate for an approximate amount of $255,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 21. Consider a contract for the repairs of high service pumps 1-3 at the Water Treatment Plant with Graybar Electric and Ordinance No. 2024-064 appropriating the funds. Public Works Director Beck recommended approval of the repairs for the high service pumps at the Water Treatment Plant for an amount estimated to be $300,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2024-064 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $300,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Consider the second amendment to the on-call SCADA consulting services contract with Team One Integration, LLC, and Ordinance No. 2024-065 appropriating the funds. Public Works Director Beck recommended approval of the second amendment to the on- call Supervisory Control and Data Acquisition system (SCADA) consulting services contract for an estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy City Council August 6, 2024 Page 9 Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2024-065 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $75,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the first amendment to the on-call surveying services contract with Spooner and Associates, Inc., and Ordinance No. 2024-066 appropriating the funds. Public Works Director Beck recommended approval of the first amendment to the on-call surveying services contract in an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 ORDINANCE NO. 2024-066 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $100,000 IN THE CAPITAL PROJECT STREET FUND, UTILITY ENTERPRISE CAPITAL FUND AND THE STORM DRAINAGE UTILITY FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Consider an Interlocal Agreement for a rehabilitation and resurfacing project on Snakey Lane with Tarrant County, and Ordinance No. 2024-067 appropriating the funds. Public Works Director Beck recommended approval of the Interlocal Agreement for the rehabilitation and resurfacing of Snakey Lane for an estimated amount of $360,000. Tarrant County will provide labor and equipment. The City will pay for materials, one-half fuel costs, traffic control and other miscellaneous items. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal City Council August 6, 2024 Page 10 Nays: None Approved: 6-0 ORDINANCE NO. 2024-067 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $360,000 IN THE UTILITY ENTERPRISE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Consider the purchase of wireless access points and network switches for the Service Center from ePlus Technology. Public Works Director Beck and Chief Information Officer Allberg recommended approval of the purchase of components needed for the new IT server room in the renovated Municipal Service Center. This purchase shall not exceed $51,052. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 Item 26. Consider the minutes of the July 15, 2024, Special City Council meeting and July 16, 2024, Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:56 p.m. Motion: Coy Second: Slechta Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal Nays: None Approved: 6-0 City Council August 6, 2024 Page 11 Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th day of August, 2024. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary