HomeMy WebLinkAboutItem 06 - Janitorial SuppliesSTEM • M 6
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER A$/
MEETING DATE: JULY 2, 2002
SUBJECT: APPROVAL OF BID 129-2002, ANNUAL CONTRACT FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider approval of an annual contract for Janitorial Supplies to the
lowest and best bid meeting City specifications to Empire Paper Company. Annual
Contract expenditures will be to replenish inventory maintained in the General
Warehouse. A bid tabulation is attached for review.
FUNDING SOURCE:
100-14111 General Fund/Warehouse Inventory
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). This bid was taken through the Internet
e-commerce web site and was taken in accordance with the administrative procedures
and policy as passed by Council on April 16, 2002. Bids were publicly read aloud per the
attached tabulation sheet.
Notice to bidders was published in the Grapevine Sun and the Fort Worth Star Telegram
on April 11, 2002 and April 18, 2002.
This contract establishes fixed pricing for various types of Janitorial Supplies maintained
in inventory for use by various departments on an as needed basis. Bids were issued to
ten vendors through the web site with four vendors responding. Empire Paper Company
was low bid on 64% of the 56 bid items and had 2 no bid items. The next lowest bid was
from Al Mar Maintenance Group who was low bid on 27% of the items and had 11 no bid
items.
To consolidate the administrative cost of issuing order releases under the contract Staff
recommends that all items be awarded to Empire Paper Company who was the lowest
overall bid received and low bid on the majority of items.
CD
June 26, 2002 (4:14PM)
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