HomeMy WebLinkAboutItem 20 - Proposed BudgetFY25
Proposed Budget
Presented by
Jeff Strawn
August 13, 2024
Budget Agenda
Workshop
Gather input/feedback
Property Tax and Sales Tax overview
Fund-by-fund summary
2
Budget Highlights
A budget that…
Transfers $4.9M to PCMF/PSMF
Cash funds fleet replacement ($2M transfer)
Increases QOL transfer
Maintains employee compensation at 50% of
market
Proposes the No New Revenue Rate
3
Compensation
4
FY25 Comp Market
(10/1)
Merit*
(Anniv.)
Steps*
(Anniv.)Total
General Employees 3% 3%‐3% or 6%
Sworn Police & Fire 3%‐3%, 5% 3%, 6%, or 8%
*Must have passing performance evaluation
Property Tax
(Ad Valorem)
5
6
0.25056
Proposed
Rate
0.241165
0.250561
0.241165
0.265435
0.26005
FY24 (2023) FY25 (2024)*
Adopted NNR VATR
Property Tax Rates
$12B
Net Taxable
Value
$12.3B
Net Taxable
Value
* Preliminary
Property Tax
Rate by Jurisdiction
7Based on FY24 rates Source: tad.org
Total Rate
1.67 (GCISD) or 1.75 (Carroll ISD)
92¢
55%
GCISD
25¢
15%
City of
Grapevine
19¢
11%
Tarrant
County
19¢
11%
Tarrant
Hospital
District
11¢
7%
Tarrant
County
College
For every $100 of valuation…
General Fund
Ad Valorem Sources
8
Value Detail Market Value % of Total
Real Estate Commercial 8,171,740,278 42%
Real Estate Residential 6,837,539,231 35%
Personal Property Commercial 4,159,172,767 22%
Real Estate Industrial 73,350,428 0.38%
Personal Property Industrial 37,621,962 0.19%
Mineral Lease Properties 2,393,940 0.01%
Agricultural Properties 29,583,981 0.15%
Total Value 19,311,402,557 100.00%
Based on FY25 values Source: tad.org
General Fund
Total Tax Rate (City)
9Based on FY24 rates Source: tad.org
0.251 0.261
0.312 0.319
0.387 0.415
0.458 0.489 0.496
0.590
0.673
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
General Fund
M&O Rates
10Based on FY24 rates Source: tad.org
0.14
0.25 0.26 0.26
0.31 0.32 0.35 0.35 0.36
0.41
0.53
-
0.10
0.20
0.30
0.40
0.50
0.60
General Fund
I&S Tax Rate
11Based on FY24 rates Source: tad.org
0.01
0.04 0.05 0.06
0.09 0.10
0.11
0.14 0.15
0.18 0.18
-
0.02
0.04
0.06
0.08
0.10
0.12
0.14
0.16
0.18
0.20
General Fund
Home Value (average market value)
12Based on FY24 rates Source: tad.org
522,394
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
General Fund
Home Value (avg. net taxable value)
13Based on FY24 rates Source: tad.org
362,997
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
General Fund
City Tax Bill based on Net Taxable Values
14Based on FY24 rates Source: tad.org
$910
$1,151 $1,314 $1,329 $1,370 $1,479 $1,533
$1,884 $1,909 $2,055
$2,606
$-
$500
$1,000
$1,500
$2,000
$2,500
$3,000
General Fund
Property Tax Rate History FY15-FY25
15
0.24
0.20
0.22
0.24
0.26
0.28
0.30
0.32
0.34
0.36
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FY24 Tax Rate
Texas Cities with Population >
50,000
GR
A
P
E
V
I
N
E
16
Sales Tax
17
Sales Tax Allocations
(8.25%)
18
0¢
1¢
2¢
3¢
4¢
5¢
6¢
7¢
General Fund CCPD TexRail/ED State of Texas
1¢
½¢½¢
6 ¼ ¢
Sales Tax Collections by Fund
19
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$2
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4
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ED
ED
ED
ED
ED
ED
ED
$59,297,844
$51,111,959
$56,914,190
$73,126,846
$78,738,077
$85,737,970 $85,000,000
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
FY19 Actual FY20 Actual FY21 Actual FY22 Actual FY23 Actual FY24 Estimated FY25 Proposed
General Fund (1%)
Sales Tax History FY15-FY25
20
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Budget Overview
All Funds
21
All Funds Summary
Expenditures
22
Fund FY24 Bud FY24 Est FY25 Prop
% Change
24 Bud
% Change
24 Est
CVB Incentives $4,980,602 $5,728,488 $5,009,419 1% -13%
CCPD $23,109,049 $23,244,156 $24,229,388 5% 4%
Golf Course $6,457,049 $6,782,286 $7,139,400 11% 5%
CVB $24,867,074 $24,106,448 $27,510,823 11% 14%
General $80,016,454 $84,518,501 $88,581,632 11% 5%
Lake Parks $3,061,290 $2,684,270 $3,401,294 11% 27%
4B Transit $14,062,500 $15,972,779 $15,937,500 13% 0%
PCMF $4,170,000 $4,170,000 $4,899,450 17% 17%
Debt Service $14,504,118 $14,654,118 $17,069,600 18% 16%
Utility Enterprise $31,417,698 $38,430,724 $39,850,115 27% 4%
Economic Development $4,135,511 $5,890,363 $5,654,215 37% -4%
Stormwater Drainage $1,552,532 $3,170,446 $2,182,679 41% -31%
Total $212,333,877 $229,352,579 $241,465,515 14% 5%
All Funds Summary FY25
Expenditures
23
Stormwater
Drainage
2,182,679
1%
Lake Parks
3,401,294
1%
Economic
Development
5,654,215
2%
CVB Incentives
5,009,419
2%Golf Course
7,139,400
3%
4B Transit
15,937,500
7%
Debt Service
17,069,600
7%
CCPD
24,229,388
10%
PCMF
4,899,450
2%CVB
27,510,823
11%Utility Enterprise
39,850,115
17%
General
88,581,632
37%
TOTAL $241,465,515
All Funds Summary FY25
Revenues
24
Stormwater
Drainage
1,557,000
1%
Lake Parks
3,656,800
1%
Economic
Development
5,654,215
2%
CVB Incentives
5,396,932
2%Golf Course
7,139,400
3%
4B Transit
15,937,500
7%
Debt Service
17,191,468
7%
CCPD
24,229,388
10%
PCMF
4,929,450
2%CVB
27,267,561
11%Utility Enterprise
39,914,227
17%
General
88,581,632
37%
TOTAL $241,455,573
General Fund
(Tab 1)
25
General Fund
Expenditures by Category p.1
26
Capital Outlay
176,700
0%
Maintenance
1,872,760
2%
Supplies
4,615,070
5%Transfers Out
10,388,051
12%
Services
18,537,741
21%
Insurance
10,363,463
12%
Personnel
42,627,847
48%
Total $88,581,632
General Fund
Revenues by Source p.1
27
Intergovernmental
105,000
0%
Miscellaneous
1,782,084
2%
Licenses &
Permits
1,954,255
2%
Mixed
Beverage
2,838,000
3%
Fines &
Forfeitures
1,336,000
2%Transfers In
5,314,623
6%
Franchise Fees
6,626,872
7%
Ad Valorem
15,794,705
18%Services
10,330,093
12%
Sales Taxes
42,500,000
48%
Total $88,581,632
Expenditures by Department/Function
28
Mayor & Council
$172,021
0%
City Secretary
$421,503
0%
Planning
Services
$894,776
1%
Building Services
$927,178
1%
Transfer to
QOL
$1,000,000
1%Human Resources
$1,015,495
1%Transfer to Capital
Equipment
$2,071,813
2%
Library
$2,301,857
3%
Transfer to CCPD
$2,416,788
3%Fiscal Services
$3,413,871
4%
Transfer to PCMF
$4,899,450
6%
Police
$5,126,447
6%
CMO, IT, Non-Dept
$7,736,741
9%
Risk Mgt,
Insurance
$10,953,494
12%
Public Works
$11,730,037
13%
Parks &
Recreation
$15,518,587
18%
Fire
$17,981,574
20%
General Fund
City Manager’s Office & IT p.6
29
FY24 Adopt FY25 Prop Change Change %
Budget $3,684,088 $4,145,730 $461,642 12.5%
FTE 16.5 16.5 0.0 0.0%
Functional Responsibilities:
The CMO oversees the delivery of public services and
daily operation of the City.
Information Technology provides for the sustained,
efficient, and effective delivery of IT services,
infrastructure, and telecommunications.
Budget Commentary:
Increase primarily due to compensation and IT license
and maintenance fees
General Fund
Non-Departmental p.13
30
FY24 Adopt FY25 Prop Change Change %
Budget $10,909,819 $13,979,062 $3,069,243 28.1%
FTE 0.0 0.0 0.0 0.0%
Functional Responsibilities:
Non-Departmental is primarily responsible for City-wide
initiatives, community distributions, and transfers to capital
funds.
Budget Commentary:
Increased $2,230,000 for PCMF, $2,072,000 for vehicles
$100,000 for QOL and $800,000 for DFW revenue share,
; reduced transfer to CCPD by $1,343,000.
General Fund
Mayor and Council p.16
31
FY24 Adopt FY25 Prop Change Change %
Budget $168,851 $172,021 $3,170 1.9%
FTE 0.0 0.0 0.0 0.0%
Functional Responsibilities:
The Mayor and Council serve as the policy-making board
for the City's government.
Budget Commentary:
Near flat year over year
General Fund
City Secretary’s Office p.18
32
FY24 Adopt FY25 Prop Change Change %
Budget $429,435 $421,503 ($7,932) -1.8%
FTE 3.0 3.0 0.0 0.0%
Functional Responsibilities:
Provide notice of City Council meetings and maintain the
minutes of the proceedings; prepare meeting information
packets for City Council and Planning & Zoning
Commission; serve as the elections administrator for the
City; serve as custodian of all ordinances and resolutions
of the City; serve as records management officer for the
City.
Budget Commentary:
The FY25 budget is slightly less as a result of reduction in
supplies and professional services.
General Fund
Human Resources p.21
33
FY24 Adopt FY25 Prop Change Change %
Budget $12,155,060 $11,968,989 ($186,071) -1.5%
FTE 8.0 8.0 0.0 0.0%
Functional Responsibilities:
Uphold the City’s policies, governing all aspects of
employment, promotion, assignment, discipline,
discharge, and other terms or conditions of employment.
Budget Commentary:
Compensation increases offset by reduction in budgeted
insurance costs
General Fund
Fiscal Services p.28
34
FY24 Adopt FY25 Prop Change Change %
Budget $3,132,488 $3,413,871
$281,383 9.0%
FTE 19.5 19.5 0.0 0.0%
Functional Responsibilities:
Accounting, Budget, Payroll & AP, Purchasing, Municipal
Court, Housing Authority, Utility Billing.
Budget Commentary:
Primarily a result of increas ed IT License fees for new
financial system and financial service fees for audit and
county appraisal fees.
General Fund
Police p.37
35
FY24 Adopt FY25 Prop Change Change %
Budget $4,427,865 $5,126,447 $698,582 15.8%
FTE 17.0 24.0 7.0 41.0%
Functional Responsibilities:
Police Administration, Animal Services, Community
Outreach Center, Management Services (Crime District
provides remainder of PD funding).
Budget Commentary:
Increase of $318,000 in compensation (Market and Step
increases, additional Assistant Police Chief, additional
FTE in Animal Services) offset by reduction of $162,000 in
contractor costs; Increased supplies and services for Vet
Services Contract
School Resource Officers
36
FY24 Adopt FY25 Prop Change Change %
Revenues $0.0 $1,784,755 $1,784,755
Expenditures $0.0 $1,784,755 $1,784,755
Surplus/(Gap)$0.0 $0 $0
FTE 0.0 12.0 12.0
Functional Responsibilities:
Provide school security for all GCISD schools in the City
and one campus in Euless.
Budget Commentary:
GCISD will provide funding for expenditures incurred.
General Fund
Fire p.48
37
FY24 Adopt FY25 Prop Change Change %
Budget $16,438,237 $17,981,574
$1,543,337 9.4%
FTE 106.0 106.0 0.0 0.0%
Functional Responsibilities:
Provide advanced life support EMS services, fire
suppression functions, rescue services, fire prevention,
public education, fire/arson investigation, hazardous
materials response, water rescue, and emergency
management.
Budget Commentary:
Budget increases $783,000 due to compensation,
$282,000 capital equipment and $392,000 medical
equipment lease with Stryker.
General Fund
Parks and Recreation p.66
38
FY24 Adopt FY25 Prop Change Change %
Budget $13,804,777 $15,518,587 $1,713,810 12.4%
FTE 57.0 57.0 0.0 0.0%
Functional Responsibilities:
Organized sports for youth and adults, dance, special
events, health and fitness, outdoor recreation, and park
maintenance.
Budget Commentary:
Increase of $618,000 in compensation, $320,000 Master
Plan and $225,850 in other services.
General Fund
Library p.95
39
FY24 Adopt FY25 Prop Change Change %
Budget $2,156,108 $2,301,857 $145,749 6.8%
FTE 14.0 14.0 0.0 0.0%
Functional Responsibilities:
Social Services, early literacy, workforce skills, special
needs, robotics, genealogy, traditional and e-books,
DVDs, music, periodicals, computers, and robotics.
Budget Commentary:
Increase of $93,000 due to compensation and $42,000 for
library/audiovisual supplies and training.
General Fund
Public Works p.99
40
FY24 Adopt FY25 Prop Change Change %
Budget $10,993,760 $11,730,037 $736,277 6.7%
FTE 66.3 66.3 0.0 0.0%
Functional Responsibilities:
Protecting the public welfare through the maintenance,
design, and construction of streets, drainage systems,
traffic signals water and wastewater services, fleet
maintenance, facility maintenance and environmental
services.
Budget Commentary:
Compensation increase of $410,000 and $270,000 for
Services;
General Fund
Building Services p.122
41
FY24 Adopt FY25 Prop Change Change %
Budget $877,677 $917,178
$49,501 5.6%
FTE 9.0 9.0 0.0 0.0%
Functional Responsibilities:
Protecting the public health, safety and welfare by
coordinating all development activities.
Budget Commentary:
Budget increases $59,000 for compensation.
General Fund
Planning Services p.125
42
FY24 Adopt FY25 Prop Change Change %
Budget $838,289 $894,776 $56,487 6.7%
FTE 6.0 6.0 0.0 0.0%
Functional Responsibilities:
Protecting the public health, safety and welfare by
coordinating all development activities.
Budget Commentary:
Budget increases $56,000 for compensation.
General Fund
Debt Service p.130
43
FY24 Adopt FY25 Prop Change Change %
Budget $14,504,118 $17,069,600 $2,565,482 17.7%
FTE 0.0 0.0 0.0 0.0%
Functional Responsibilities:
The Debt Service Fund provides funding to service the
City’s debt program. The program provides funding for
streets, facilities, vehicles, and equipment.
Budget Commentary:
Increase due to 2024 CO Bonds issued in July.
General Fund
PCMF/PSMF (Capital Maintenance) p.134
44
FY24 Adopt FY25 Prop Change Change %
Budget $4,170,000 $4,899,450 $729,450 17.5%
Functional Responsibilities:
Provides capital maintenance for park and city facilities as
well as streets and traffic.
Budget Commentary:
Increases due to parks maintenance projects for aquatics
repairs, playground improvements and repair and ADA
requirements.
General Fund
Quality of Life
45
The FY25 Proposed Budget includes $1,000,000 for Quality of
life projects.
Current balance of fund is $3,527,980
Current projects include: Settlers Park construction and
design, debt payments for Oak Grove ballfield lights, backlit
street signs and annual Christmas decoration replacement.
Staff will return at a future date to discuss additional projects.
FY24 Adopt FY25 Prop Change Change %
General Fund
Transfer $909,010 $1,000,000 $90,990 10.0%
FTE 0.0 0.0 0.0 0.0%
Vehicles
46
FY25 fleet total = $3.7M (cash funded)
General Fund $2.9M
Storm Drainage $325K
Water Utility $310K
Lake Parks $167K
FY24 Adopt FY25 Prop Change Change %
General Fund
Transfer $0 $2,071,813 $2,071,813 100%
FTE 0.0 0.0 0.0 0.0%
Fire Apparatus
47
On Order
2 Engines (2026, 2027)
2 Ladder Trucks (2026)
2 Ambulances (2024)
Additional recommended fire apparatus (Funding source TBD)
Reserve engine $1M (FY25 funds)
Ambulance $442K (FY27 funds)
Engine $1.2M (FY28 funds)
Special Revenue
Funds
(Tab 2)
48
Convention & Visitors
Bureau Fund p.1
49
Personnel
$8,179,926
30%
Supplies
$683,525
3%
Maintenance
$318,512
1%
Services
$6,928,535
25%
Insurance
$1,882,679
7%
Festival and Train
Operations
$6,931,336
25%
Transfers Out
$2,586,310
9%
Total Expenses $27,510,823
Convention & Visitors
Bureau Fund p.1
50
Hotel Occupancy
$16,194,941
58%
Festivals
$3,575,000
13%
Train Operations
$3,950,000
14%
Facility Rentals
$879,000
3%
Sales and Merchandise
$1,254,620
5%
Transfers In
$425,816
2%
Misc
$506,000
2%
Interest Income
$908,000
3%
Total Revenues $27,693,377
Convention & Visitors
Bureau Fund p.1
51
FY24 Adopt FY25 Prop Change Change %
Revenues $25,339,234 $27,693,377 $2,354,143 9.3%
Expenditures $24,867,074 $27,510,823 $2,643,749 10.6%
Surplus/(Gap)$472,160 $182,554 ($289,606)
FTE 68.0 68.0 0.0 0.0%
Functional Responsibilities:
Acts as the promotional arm of the City of Grapevine and is responsible for actively
selling, marketing and publicizing Grapevine globally. The Bureau promotes the
city's hotels, meeting facilities, historic and family attractions, festivals and events,
dining establishments and retail businesses to the group meetings and leisure
markets.
Budget commentary:
Increased revenue due to occupancy taxes (10%), interest income and sales &
merchandise.
Expenditures increased as a result of compensation and other costs associated with
festivals and entertainment.
Upcoming major capital projects: Concourse and Convention Center remodels
Convention and Leisure
Incentives Fund p.24
52
FY24 Adopt FY25 Prop Change Change %
Revenues $5,082,496 $5,396,932 $314,436 6.2%
Expenditures $4,980,602 $5,009,419 $28,817 0.6%
Surplus/(Gap)$101,894 $387,513 $285,619
FTE 0.0 0.0 0.0
Functional Responsibilities
Incentivize and promote group convention and leisure
business focusing on city-wide conventions, need dates
and holiday patterns.
Budget Commentary:
Revenue increase due to occupancy tax and interest.
Expenditures increase due to enhanced marketing &
promotion efforts.
Storm Water Utility Fund p.28
53
FY24 Adopt FY25 Prop Change Change %
Revenues $1,552,532 $1,557,000 $4,468 0.3%
Expenditures $1,552,532 $2,182,679 $630,147 40.6%
Surplus/(Gap)$0 $($625,679) ($625,679)
FTE 8.0 8.0 0.0 0.0%
Functional Responsibilities:
Administering projects for improving the City’s Storm
Water Utility System. Overseeing the City’s Master
Drainage Plan. Administering the City’s floodplain areas.
Budget Commentary:
Increase primarily due to purchase of vehicles $325,000
and transfer for debt service $222,815. Using fund
balance to offset the deficit. Rate study required since
revenues are flat but expenditures continue to increase.
CCPD Fund p.34
54
FY24 Adopt FY25 Prop Change Change %
Revenues $23,109,049 $24,229,388 $1,120,339 4.8%
Expenditures $23,109,049 $24,229,388 $1,120,339 4.8%
Surplus/(Gap)$0 $0 $0
FTE 131.0 131.0 0.0 0.0%
Functional Responsibilities:
Uniform Operations, Criminal Investigations, Technical
Services, Jail Operations, Dispatch, and Commercial
Vehicle Enforcement.
Budget Commentary:
FY25 General Fund transfer decreases $1,342,861 due to
increased sales tax collections.
Compensation increases $755,649; Radio Tower
maintenance $340,000.
Lake Parks Fund p.53
55
FY24 Adopt FY25 Prop Change Change %
Revenues $3,526,000 $3,656,800 $130,800 3.7%
Expenditures $3,061,290 $3,350,464 $289,174 9.4%
Surplus/(Gap)$464,710 306,336 ($158,374)
FTE 5.0 5.0 0.0 0.0%
Functional Responsibilities:
Manage the activities at parks and boat ramps adjacent to
Grapevine Lake; manage and operate Vineyards
Campground.
Budget Commentary:
FY25 revenues are expected to rise due to increased park
activities.
Expenditure increases driven by compensation $83,479,
and $167,000 vehicle purchases.
4B Transit Fund p.77
56
Functional Responsibilities:
Provide funding for the operation of TexRail services;
provide funding for 50% of operations of the Visitor
Shuttle system.
Budget Commentary:
Revenues and expenditures increased to account for
increased sales tax.
FY24 Adopt FY25 Prop Change Change %
Revenues $14,072,500 $15,937,500 $1,865,000 13.3%
Expenditures $14,062,500 $15,937,500 $1,875,000 13.3%
Surplus/(Gap)$10,000 $0 ($10,000)
Economic Development
Fund p.82
57
FY24 Adopt FY25 Prop Change Change %
Revenues $4,697,500 $5,654,215 $956,715 20.4%
Expenditures $4,135,511 $5,654,215 $1,518,704 36.7%
Surplus/(Gap)$561,989 $0 ($561,989)
FTE 3.5 3.5 0.0 0.00%
Functional Responsibilities:
Provide assistance in business attraction, relocation, and
retention. The department will plan, market, and direct the
business recruitment, retention, and expansion programs
for the City.
Budget Commentary:
FY25 revenues increase due to increasing sales tax.
Expenditures increase due to Ch. 380 Agreement
payments.
Enterprise Funds
(Tab 3)
58
Utility Fund p.1
59
FY24 Adopt FY25 Prop Change Change %
Revenues $32,174,056 $39,914,227 $7,740,171 24.1%
Expenditures $31,417,698 $39,850,115 $8,432,417 26.8%
Surplus/(Gap)$756,358 $64,112 ($692,246)
FTE 50.7 50.7 0.00 0.00%
Functional Responsibilities:
Water: Laboratory analysis; treatment facility operations and
maintenance.
Wastewater: Sanitary system operation and maintenance, lift station
operations; disposal of bio-solids to landfill.
Budget Commentary:
Revenue up due to increased water and wastewater sales based on
TRA estimates.
Cost increases include compensation $176,000, water purchases
$5,370,000, vehicle purchases $659,000 and debt service $1,632,000.
Upcoming major capital projects: treatment plants, force main
improvements, lift station improvements, aerial crossings, and
collection/distribution system replacements.
Golf Fund p.24
60
FY24 Adopt FY25 Prop Change Change %
Revenues $6,867,500 $7,139,400 $271,900 4.0%
Expenditures $6,457,049 $7,139,400 $682,351 10.6%
Surplus/(Gap)$410,451 $0 ($410,451)
FTE 25.0 25.0 0.00 0.0%
Functional Responsibilities:
Operate, manage, and maintain a 27-hole golf course, pro shop,
driving range, and full-service restaurant.
Budget Commentary:
Budget includes rate increase for FY24 based on benchmark
comparison (50% of market rate).
Cart replacement budgeted at $835K.
Next Steps
61
Budget Calendar
August 20 Approval of proposed tax rate in budget
Sept. 17
Public hearing on Operating and CCPD budgets
Adoption of Operating, CCPD, and 4B budgets
Public Hearing on Tax Rate (if necessary)
Adoption of Tax Rate
FY25 Proposed Budget
presented by
Jeff Strawn
August 13, 2024