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Home My WebLink About2024-08-22 Regular MeetingGRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, AUGUST 22, 2024 AT 4:00 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER EXECUTIVE SESSION: 1. Commissioners to recess to the Housing Authority Conference Room to conduct a closed session relative to consultation with and legal advice from the City Attorney regarding pending investigation (Ivey v. Grapevine Housing Authority case number 06-21-0603-4), pursuant to Section 551.071, Texas Government Code. Commissioners to reconvene in open session in the Housing Authority Conference Room and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the Board of Commissioners under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the Executive Director. A member of the public may address the Board of Commissioners regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chair of the Board or upon the consent of the Board. Citizens will have 3 minutes to address the Board of Commissioners. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 3. Status of Grapevine Housing Authority A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work in Progress C. Report of Public Housing Activity and Issues through August 19, 2024 D. Update from the Resident Advisory meetings held on July 19 and August 16, 2023 E. Quarterly Investment Report for Quarter 2 2024 NEW BUSINESS 4. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action 5. Consideration of the minutes from the June 27, 2024, meeting and take any necessary action. 6. Consideration of the minutes from the July 18, 2024, meeting and take any necessary action. 7. Consideration of Resolution No. 24-06 to approve the Cyber Liability and Data Breach Response Interlocal Agreement with Texas Municipal League (TML) Intergovernmental Risk Pool for fund year October 1, 2024 — October 1, 2025 8. Consideration of Resolution No. 24-07 to adopt the utility allowance schedule for 2025. 9. Consideration of Resolution No. 24-08 to adopt the flat rent schedule for 2025. 10. Consideration and acceptance of the May and June 2024 monthly financial statements and take necessary action. 11. Report by the Ex Officio member of the Senior Citizens Advisory Board on the July 2, 2024 meeting. ADJOURNMENT In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official boards at Grapevine City Hall, 200 S Main Street and on the City's website on August 16, 2024, by 4:00 p.m. �a� E�t�-Tr Jan"verett Executive Director If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Housing Authority at 817- 488-8132 ext 5 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the City of Grapevine Housing Authority met in Executive and Regular Sessions on this the 22nd day of August 2024, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following members present to wit: Linda Troeger Chair Bonnie McHugh Vice Chair Bruce Woodward Financial Officer Teri Rhodes -Cantu Commissioner Ron Moxom Resident Commissioner Constituting a quorum, with the following also present: Duff O'Dell City Council Liaison Jane Everett Executive Director Call to Order Chairperson Troeger called the meeting to order at 4:00 p.m. Item #1 - EXECUTIVE MEETING Chairperson Troeger announced the Board of Commissioners would recess to the Grapevine Housing Authority conference room to conduct a closed session regarding: Consultation regarding pending case United States of America v. Housing Authority of the City of Grapevine, Texas Case No. 4:24-cv-00774, pursuant to Section 551.071, Texas Government Code. The Board of Commissioners recessed to the Housing Authority Conference Room and began the closed session at 4:00 p.m. The closed session ended at 4:09 p.m. Upon reconvening in open session Chairperson Troeger stated there was no action necessary relative to Section 551.071. Item #2 - Citizen Comments No Citizen comments submitted. Item # 3 - Report of the Executive Director (Informational Only) A. Rent DelinUuency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through August 19, 2024. B. Capital Funds Reoort and Work in Progress The Executive Director reported to the Board on the current Capital Funds and corresponding projects. C. Reoort of Public Housinq Activity and Issues The Executive Director informed the Board the office kicked off the annual confirmation letter to applicants on the waiting lists. Once the letters are returned, GHA will determine if there is a need to open the waiting list for specific bedroom sizes. The emergency brake on a US Postal truck failed, rolled backward down Texas Street, jumped the curb and ran into a pillar at 322 W Texas St. No one was injured and the pillar is structurally sound. D Update from the Resident Advisory meetinos held on July 19 and August 16. 2024 Gena Buhl, the new GRACE Friends and Family Program Coordinator, was the speaker at the July 19, 2024 meeting. Gena explained the parameters of the program and how to apply. Ivette Santiago and Rosa Morales won BINGO and Susana Alonso won the $20 Wal-Mart gift card donated by the Bereans. The residents enjoyed a lunch of BBQ sandwiches, potato chips, watermelon and peach cobbler for dessert. At the August 16t' meeting, Executive Director Jane Everett presented the 2025-2029 Five Year Capital Plan and solicited feedback and input. Residents recommended: • Replacing/refurbishing the benches on Worth ST and throughout the neighborhood. • Replace mailboxes on all streets • Install ceiling fans in bedrooms • Install a light over the kitchen sink ED Everett updated the residents the housing authority had completed a Fair Housing Title II and Section 504 compliance review and funds will need to be directed to any corrections as a result of the review. A report has not been completed as of yet. Sheri Boardman and Raya Sirdegyan won BINGO and Terry Haflich won the $20 Wal-Mart gift card donated by the Bereans. The residents enjoyed a lunch of Pizza Hut pizza, salad, and Tres Leche cake for dessert. The meeting was held in the smaller room with no access to the kitchen facilities. E. Quarterly Investment Report for Quarter 2 2024 The Executive Director presented the Board with the Quarterly Investment Portfolio Report for Quarter 2 2024. NEW BUSINESS Item #4 - Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. Commissioner McHugh moved and Commissioner Moxom seconded the proposed slate of officers: Chair Linda Troeger Vice Chair Bonnie McHugh Financial Officer Bruce Woodward Ex Officio Member of the Senior Advisory Board Teri Rhodes -Cantu Ayes: Troeger, Rhodes -Cantu, McHugh, Woodward and Moxom Nays: None Motion passed: 5-0 Item #5 - Consideration of the minutes from the June 27.. 2024, meetin4 and take any necessary action. The Board was provided the minutes from the June 27, 2024, meeting for approval. Commissioner Woodward moved and Commissioner Rhodes -Cantu seconded to accept June 27, 2024, minutes as presented. Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu and Moxom Nays: None Motion passed: 5-0 Item #6 - Consideration of the minutes from the July 18, 2024. meeting and take any necessary action. The Board was provided the minutes from the July 18, 2024, meeting for approval. Commissioner McHugh moved and Commissioner Woodward seconded to accept July 18, 2024, minutes as presented. Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu and Moxom Nays: None Motion passed: 5-0 Item #7 - Consideration of Resolution No. 24-06 to aoprove the Cvber Liabilitv and Data Breach Response Interlocal Agreement with Texas Municipal Leaoue (TML) Intemovernmental Risk Pool for fund vear October 1, 2024 — October 1. 2025 The Executive Director presented the Board with the Cyber Liability and Data Breach Response Interlocal Agreement for their review. Commissioner Rhodes -Cantu moved and Commissioner Woodward seconded to approve Resolution No. 24-06 to authorize the Executive Director to enter an Interlocal agreement with TML for Cyber Liability and Data Breach Response coverage for the period October 1, 2024 — October 1, 2025. Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu and Moxom Nays: None Motion passed: 5-0 Item # 8 - Consideration of Resolution No. 24-07 to adoot the utilitv allowance schedule for 2025. The Executive Director presented the Board with the proposed utility allowance schedule for 2025. Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve Resolution No. 24-07 to adopt the Utility Allowance Schedule for 2025. Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu and Moxom Nays: None Motion passed: 5-0 Item #9 - Consideration of Resolution No. 24-08 to adopt the flat rent schedule for 2025. The Executive Director presented the Board with the flat rent schedule for 2025. Commissioner Rhodes -Cantu moved and Commissioner Moxom seconded to approve Resolution No. 24-08 to adopt the flat rent Schedule for 2025. Ayes: Troeger, McHugh, Woodward, Rhodes -Cantu and Moxom Nays: None Motion passed: 5-0 Item #10 - Consideration and acceptance of the Mav and June 2024 monthiv financial statements and take necessary action. The Executive Director presented the Board with an electronic copy of the May and June 2024 financial statements for their review. Commissioner Woodward moved and Commissioner McHugh seconded to approve the May and June 2024 financial statements. Ayes: Troeger, McHugh, Woodward Rhodes -Cantu, and Moxom Nays: None Motion passed: 5-0 Item #11 — Report by the Ex Officio member of the Senior Citizens Advisory Board on the July 2. 2024 meetino. Chair Linda Troeger provided an update. No action was taken. ADJOURNMENT Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded that the meeting be adjourned. Ayes: Troeger, McHugh, Woodward Rhodes -Cantu, and Moxom Nays: None Motion passed: 5-0 Meeting adjourned at 4:48 p.m PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF SEPTEMBER 2024. APPROVED: ` c - Bonnie McHugh, Vice Chair ATTEST �� C_.(rC "t' Jane Everett Executive Director