HomeMy WebLinkAboutItem 17 - Parr Road ReconstructionMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER W
MAY 15, 2001
MATERIAL TESTING CONTRACT — PARR ROAD
RECONSTRUCTION PROJECT
City Council consider awarding a Material Testing Contract in an amount not to exceed
$40,000.00 to Trinity Engineering / Kleinfelder for material testing services on the Parr
Road Reconstruction Project, authorize staff to execute said contract, and take any
necessary action.
FUNDING SOURCE:
Funds are available in the following accounts:
Fundina Source
99 GO Bonds
00 GO Bonds
Peripheral Fees
99 Utility Bonds
Water Impact Fees
Parks Admin Spec
Services
TOTAL
Budget
Engineering
Construction
Testing
ROW Acq
Contingency
TOTAL
Account
Amount Award
Percent
178-78101-010
$458,665 $40,000
12.8%
178-78102-011
$2,643,091
73.7%
178-21512-000
$172,750
4.8%
200-48930-534-5-000010WA
$147,595
4.1%
200-48930-534-6-000004WA
$161,766
4.5%
100-44540-312-1
$4,500
.1
$3,588,367 $40,000
100%
Amount Award
Percent
$282,500
7.9%
$2,749,415
76.6%
$40,000 $40,000
1.1%
$109,384
3.1%
$407,068
11.3%
$3,588,367 $40,000 100%
May 7, 2001 (5:21 PM)
BACKGROUND:
The project consists of in excess of 12,000 linear feet of water line, wastewater line, and
storm drainage construction and more than 68,000 square yards of roadway subgrade
and pavement construction.
The proposed budget from Trinity Engineering of $40,000.00 is based on their review of
the scope of the project and the potential need for testing services as the project
progresses. The proposal falls within our budget for testing on this project.
Staff recommends approval.
JSL/dsm
O:\agenda\051501\parr testing.agm
C
May 9, 2001 (8:16AM)
TRINITY ENGINEERING/KLEINFELDER
A-40, An employee o%tned compam
April 26, 2001
Proposal No.: 69YPM 128
Curtis A. Bergthold
City of Grapevine, Texas
P.O. Box 95104
Grapevine, Texas 76099
Re: Construction Materials Services
W T Parr Road and Parr Lane
Grapevine, Texas
Dear Mr. Bergthold:
As you requested, Trinity Engineering/Kleinfelder is pleased to submit this proposal for
construction materials testing and/or engineering services for the referenced project. We
understand that the project will consist of water line, storm sewer line, sanitary sewer line, and
paving improvements in Grapevine, Texas.
Project Information
Based on our review of the plans and specifications, we understand that the project will consist
of the following:
• Water lines for Parr Road and Pan Lane
• Sanitary Sewer lines for Parr Road
• Storm Sewer lines for Parr Road and Parr Lane
• Box Culvert on Parr Lane west of Parr Road
• Paving Improvements for Parr Road from Hall -Johnson to Parr Lane
• Paving Improvements for Parr Lane east and west of Parr Road
Scope of Services
The following scope of services is based, in part on our conversations and the plans and
specifications, and is limited to providing testing and/or observations for the previously
mentioned construction quantities. The sample frequencies presented below are as provided in
the construction documents; however, as we are not monitoring the construction, the City of
Grapevine, Texas or your representative will be responsible for the services provided during
construction. As such, we agree to provide a technician on "as -needed" or "full-time" basis, as
required by the specifications, to conduct tests in the field and/or sample materials as follows:
• Sampling of On -Site Materials
• Moisture -Density Relationships
• Nuclear Field Density Testing
• Pipe Bedding Material Gradation Testing
• Concrete Sampling and Compressive Strength Determination
• HMAC Sampling and Laboratory Testing
69YPM 124/6911 P 128 Page i of 2 April 26, 2001
Copyright 2001 Trinity Engineering / Kleinfelder
2211 Century Center Boulevard, Suite 101 • Irving, Texas 75062 . (972) 870-0808 . (972) 870-0802 fax
Compensation
While our testing is dependent on the construction sequence, weather conditions, and the actual
testing performed, we suggest a budget of $40,000.00. This budget includes two hours of a
materials managers time per week for project oversight. The invoicing for the project will use
the attached General Fee Schedule and the actual quantity of work performed. Any other
construction materials services, not listed in the scope of services, will be negotiated as
necessary. The City of Grapevine will be notified and written permission received before
providing any additional services or exceeding the estimated budget.
Please indicate your approval of the proposal by signing the attached contract. After you have
signed the originals; please return both documents in their entirety for our signature. One
original will be returned to you for your records. The City of Grapevine, Texas and Trinity
Engineering/Kleinfelder must accept any modification to the attached Terms and Conditions.
We appreciate the opportunity to provide this proposal and look forward to serving you on this
project. Please call me if you have any questions or comments.
Sincerely,
ENGINEERING/KLEINFELDER
Attaclnts: General Fee Schedule
Terms and Conditions to Agreement
69YPM 124/6911 P128 Page 2 of 2 April 26, 2001
Copyright 2001 Trinity Engineering / Kleinfelder
2211 Century Center Boulevard, Suite 101 - Irving, Texas 75062 • (972) 870-0808 * (972) 870-0802 fax
CONSTRUCTION
GENERALFEESCREDULE
SOIL SERVICES
Moisture -Density Relationships:
$30.00
ASTM D 698 or ASHTO T-99, per test
$130.00
ASTM D 1557 or AASHTO T-180, per test
$150.00
TEX 113E, per test
$175.00
Atterberg Limits, per test
$42.00
Percent Passing a No. 200 Sieve, per test
$25.00
In -Place Nuclear Density Tests (minimum 3 tests), per test
$15.00
CONCRETE SERVICES
Cylinder and/or beam pickup, per set
$30.00
Flexural Strength, per beam
$20.00
Compressive Strength, per cylinder
$13.00
ASPHALT SERVICES
Extraction and Gradation, per sample
$140.00
Extraction, Gradation, and Stability (3 specimens per test), per sample
$185.00
Theoretical Maximum Specific Gravity, per test
$30.00
In -Place Nuclear Density Test (minimum 2 hours), per hour
$45.00
Core Density Test, per test
$12.00
ADDITIONAL SERVICES
Pier Observation, per hour $40.00
Structural Steel or Visual Welding Observations (minimum 4 hours), per hour $50.00
PERSONNEL AND VEHICLE SERVICES
Engineering Technician, per hour (minimum 2 hours), per hour
$35.00
Senior Engineering Technician (minimum 2 hours), per hour
$40.00
Field Project Supervisor (minimum 2 hours), per hour
$45.00
Project Materials Manager (minimum 2 hours), per hour
$75.00
Project Engineer, per hour (minimum 2 hours), per hour
$100.00
Clerical (as needed), per hour
$35.00
Vehicle Charge, per trip
$30.00
Personnel and vehicle charges will be in addition to all field sampling, testing, and/or
observations. Fees listed above for field tests include the equipment necessary to accomplish the
task. Fees not listed above are available upon request.
69YPM124/6911P128 Page I of I General Fee Schedule
Copyright 2001 Trinity Engineering / Kleinfelder April 26, 2001
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") is entered into between City of Grapevine ("Client") and
Trinity Engineering Testing / Kleinfelder ("Consultant"):
�Trinity Engineering / Kleinfelder ("Consultant") City of Grapevine ("Client")
2211 Century Center Blvd., Suite 101 P.O. Box 95104
Irving, Texas 75062 Grapevine, Texas 76099
972-870-0802
Client engages Consultant to provide professional services ("Services") in connection with the following project
("Project"):
W.T. Parr and Parr Lane
SCOPE OF SERVICES. Consultant shall perform the following Services:
As described in the Trinity Engineering/Kleinfelder Proposal No: 69YPM124 dated April 26, 2001
Client agrees that services not specifically described above are not included in the Scope of Services provided by
Consultant.
Services provided under this Agreement, including all reports, information, recommendations, or opinions prepared
or issued by Consultant, are for the exclusive use and benefit of Client in connection with the project, are not
intended to inform, guide or otherwise influence any other entities or persons with respect to any particular business
transactions, and should not be relied upon by any entities or persons other than Client for any purpose. Client will
not distribute or convey such reports, information, recommendations, or opinions to any other persons or entities
without Consultant's prior written consent.
COMPENSATION. Client shall compensate Consultant as follows:
rt As described in the Trinity Engineering/Kleinfelder Proposal No: 69YPM124 dated April 26, 2001
The rates charged for services rendered under this contract are applicable through the completion of this assignment
or as otherwise agreed to by terms of our work scope proposal agreement.
GENERAL CONDITIONS AND ADDENDA. Note: The General Conditions attached hereto to this Professional
Services Agreement contain Limitations of Liability provisions and other important provisions affecting the legal
rights and obligations of the parties. Client and Consultant have each read, understand and agree to the General
Conditions and any Addenda attached to this Agreement, and agree that the General Conditions and Addenda are
incorporated into this Agreement by reference.
Neither Client nor Consultant shall assign its interest in this Agreement without the prior written consent of the
other.
This Agreement is entered into at and is made effective
Client: City of Grapevine
By:
Title:
Date Signed:
69YPM 124/6911 P 128
Copyright 2001, Trinity Engineering / Kleinfelder
Page 1 of 3
Trinityeering I HIei der
W.
By: . DU x
Title: Area Manager
Date Signed: 41 z l6
Materials Testing Services Agreement
GENERAL CONDITIONS (PROFESSIONAL SERVICES)
1. Client shall pay invoices upon receipt. Invoices not paid within thirty (30) days of the invoice date shall be subject to a late payment charge of 1-1/2 percent per month (or
the maximum rate allowable by law, whichever is less). Invoice amounts shall be presumed to be correct unless Client notifies Consultant in writing within fourteen (14) days
of receipt. Client agrees to pay all costs incurred with collection of past due accounts, including attorneys' fees. If Client fails to pay an invoice when due, Consultant may,
upon five (5) calendar days notice to client, suspend all Services until paid in full, and may terminate the Agreement.
2. The Client agrees that any and all limitations of the Consultant's liability and indemnifications by the Client to the Consultant shall include and extend to those individuals
and entities the Consultant retains for performance of the services under this Agreement, including but not limited to the Consultant's officers, partners and employees and
their heirs and assigns, as well as the Consultant's subconsuitants and their officers, employees, heirs and assigns.
3. Consultant shall perform the services in a manner consistent with the standard of care and skill ordinarily exercised by members of the profession practicing in the same or
similar locality under similar circumstances at the time the services are performed. This Agreement creates no warranty or guarantee, express or implied, nor does it create a
fiduciary responsibility to Client by Consultant.
4. Consultant's construction observation Services, if any, shall be limited to observation of construction operations to provide Client with an understanding of the general
nature, progress and quality of the work. Unless otherwise agreed in writing, Consultant shall not be responsible for continuous or exhaustive inspection of the work. In no
event shall Consultant be responsible for the means and methods of construction or for the safety procedures employed by Client's contractor. Client shall hold its contractor
solely responsible for the quality and completion of the Project, including but not limited to its construction in accordance with the construction documents.
5. Consultant shall sign certifications only if Consultant approves the form of such certification prior to the commencement of Services, such certification is included in
Consultant's scope of services, and provided such certification is limited to a statement of professional opinion and does not constitute a warranty or guarantee, express or
implied.
6. Client shall notify Consultant at least twenty-four (24) hours in advance of any necessary tests and observations. If Client assigns this responsibility to a contractor,
subcontractor, or other third party, or if Client fails to provide the proper notice, Consultant shall not be responsible for any damages resulting from improper notice.
7. All samples shall remain the property of the Client, and Client shall promptly at its cost remove and lawfully dispose of samples, cuttings and hazardous materials, unless
otherwise agreed in writing. If appropriate, Consultant shall preserve samples obtained for the Project for not longer than thirty (30) days after the issuance of any document
that includes the data obtained from those samples.
8. Client shall bear sole responsibility for notifying all prospective purchasers or other appropriate third parties including, but not limited to, all appropriate municipal, regional,
state or federal agencies of the existence of any hazardous or dangerous materials located in or around the Project site.
9. Client shall provide Consultant with all information regarding existing conditions, including the existence of hazardous or dangerous materials, and proposed uses of the
Project site and shall correctly designate the location of all property lines of the Project site and all subsurface installations, such as pipes, tanks, cables, electrical lines,
telephone lines and utilities within the Project site. Client shall immediately provide Consultant with any new information, including any change in plans. Client releases
Consultant from liability for any incorrect advice, judgment or decision based on any inaccurate information furnished by Client or others. If reasonable precautions will be
inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including hazardous materials, encountered on the site by
Consultant, Consultant shall, upon recognizing the condition, immediately stop work in the affected area and report the condition to Client.
10. Consultant's reports, boring logs, maps, field data, drawings, test results and other work product are part of Consultant's professional services, and do not constitute goods
or products. Consultant reserves the right to copyright such work; however, such copyright is not intended to limit the Client's use of the Services pursuant to this Agreement
in connection with the Project.
11. Because data stored on electronic media can deteriorate undetected or be modified without Consultant's knowledge, the Client agrees that it will accept responsibility for
the completeness, correctness, or readability of the electronic media after an acceptance period of 30 days after delivery of the electronic files.
12. Client shall cooperate with all reasonable requests by Consultant that are related to the performance of the Services, including but not limited to obtaining permission, at
Client's sole cost, to allow Consultant access to the Project site.
14. All disputes between Consultant and Client, with the exception of non-payment issues, shall first be subject to non-binding mediation. Either party may demand mediation
by serving a written notice stating the essential nature of the dispute and demanding that the mediation proceed within sixty (60) days of service of notice. The mediation shall
be administered by the American Arbitration Association or by such other person or organization as the parties may agree upon. No action or suit may be commenced unless
(1) the mediation does not occur within ninety (90) days after service of notice, (2) the mediation occurs within ninety (90) days after service of notice but does not resolve the
dispute, or (3) a statute of limitation would elapse if suit was not filed prior to ninety (90) days after service of notice.
15. If Client insures property, real or personal, or both, at or adjacent to the Project by property insurance, whether during or after the completion of the construction of the
Project, Client agrees to waive all subrogation claims against Consultant for damages caused by fire or other causes of loss to the extent covered by such property insurance.
16. Client waives all claims against Consultant for all claims, liabilities, losses, and expenses arising out of or relating to Client's failure to perform, in whole or in part, any of its
obligations under this Agreement and any subsequent agreements.
17. Client shall be responsible for jobsite safety.
18. If during the course of performance of this Agreement conditions or circumstances are discovered which were not contemplated by Consultant at the commencement of
this Agreement, Consultant shall notify Client in writing of the newly discovered conditions or circumstances, and Client and Consultant shall renegotiate, in good faith, the
terms and conditions of this Agreement. If amended terms and conditions cannot be agreed upon within thirty (30) days after notice, Consultant may terminate this Agreement
and Consultant shall be paid for its services through the date of termination.
19. Client shall furnish to Consultant within fifteen (15) days after receipt of a written request information necessary and relevant for the Consultant to evaluate, give notice of,
or enforce mechanic's lien rights. Such information shall include a correct statement of the record legal title to the property on which the Project is located, the name of the
Project lender, and the Client and/or Owner's interest therein.
20. Except for actions such as for enforcement of mechanic's liens which are required by statute to be brought in a specific venue, in the event that litigation is instituted under
the terms of this Agreement, the same is to be brought and tried in the judicial jurisdiction of the court of the county in which this Agreement is made. Client waives the right to
have the suit brought, or tried in, or removed to, any other county or judicial jurisdiction.
21. This Agreement, including Consultant's Addenda and Schedule of Fees, represents the entire Agreement and understanding between the parties, and supercedes any
and all agreements, either oral or in writing, including any purchase order, between the parties. Any modification to this Agreement will be effective only if it is in writing signed
by the party to be bound. One or more waivers of any term, condition or covenant by either party shall not be construed as a waiver of any other term, condition or covenant.`
22. The laws of the State of Texas shall govern interpretation of this Agreement. If any term of this Agreement is deemed unenforceable, the remainder of the Agreement
shall stay in full force and effect. if services of an attorney are required by any party to secure performance under this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees and costs.
69YPM124/6911P128 Page 2 of 3 Materials Testing Services Agreement
Copyright 2001, Trinity Engineering / Kleinfelder
ADDENDA TO TERMS AND
ONDITIONS
23
Engineer shall maintain during the life of the
Agreement the following minimum insurance:
1. Commercial general liability insurance,
including personal injury liability, blanket
contractual liability, and broad form
property damage liability. The limit shall be
not less than $1,000,000.
2. Automobile bodily injury and property
damage liability insurance as required by
state law.
3. Statutory workers' compensation and
employers' liability insurance as required by
state law.
4. Professional liability insurance on a claim
made basis, with a limit of not less than
$1,000,000.
24
Indemnification
%-engineer agrees to indemnify and hold Client
harmless from damage, claims, demands, suits,
causes of action judgment, cost and expenses
including reasonable attorney's fees and expenses
resulting from:
1. Damage to property of any person, firm,
corporation or governmental agency,
including property of Client and/or
2. Death of or injury to any person or persons,
including employees of Client
3. The performance of the terms and conditions
of this agreement
Arising out of, and to the extent caused directly by,
a negligent act, or omission, or willful misconduct
of Engineer, its agents, servants, employees, and
subcontractors of any tier, their agents, servants and
employees.
In the event that Client is found to be concurrently
negligent, Engineer shall not indemnify for
proportionate negligence of Client, but shall
indemnify for the portion of negligence solely
attributed to Engineer, its agents, servants,
employees, and subcontractors of any tier, their
agents, servants and employees.
Neither party shall be liable to the other for
incidental or consequential damages, whether or not
the possibility of such damages has been disclosed
or could have been reasonably foreseen.
The parties shall indemnify one another against
damages of third parties recoverable form the
indemnity to the extent caused by the comparative
negligence of the indemnitor, up to an aggregate
amount for the project of $1,000,000. Such
negligence shall be measured by standards in effect
at the time services are rendered, not by later
standards, Client may not assert any claim against
Engineer after the shorter of (1) 3 years from
substantial completion of services giving rise to the
claim, or (2) the statue of limitation provided by
law.
69YPM124/6911P128 Page 3 of Materials Testing services Agreement
Copyright 2001, Trinity Engineering / Kleinfelder
GENERAL GOVERNMENT CAPITAL PROJECTS
Parr Road Widening Project
The reconstruction and widening of Parr Road from Hall Johnson to Parr Park is to be constructed as a 2 -lane concrete
roadway. Water system improvements include the construction of a 12" water line to help improve service to the
southwest area of the City. This project also includes a hike and bike trail from Hall Johnson to the entrance of Parr
Park.
PROJECT SCHFD_ULE Bfgin
En -d
Design Feb -99
Sep -00
Right of Way Jun -00
Apr -01
Construction Mar -01
FISCAL IMPACT
Mar -02
* To be reimbursed by current and future Water Impact Fees
Operating budget impact includes the cost of periodic street sweeping, electricity for street lights, maintenance of road
markings, sealing of joints in the pavement, maintaining hike and bike trail and parkways on both sides of the
roadway, water to flush new lines, and yearly flushing using half the amount of water as the initial flushing.
Projected Annual
Operating Impact
FY -2001 FY -2002
Budget Planned
FY -2003
Planned
FY -2004
Planned
Total
Project
LTD
Budget
Planned
Project
Expenses
09/30100
FY -2001
FY -2002 FY -2003 FY -2004 FY -:2005
Cost
Design
214,700
67,800
Maintenance
1,901
2,980
7,357
282,500
Right of Way
9,750
99,634
1,974
1,9741_1,974
7,270
109,384
Construction
1,608,000
1,181,414
0
Total
$0 $3,,249
2,789,414
Contingencies
3,790
$26,865
403,279
407,069
TOTAL:
$228,240
$1,775,434
$1,584,693
$0
$0
$0
$3,588,367
Funding
Source
55,490
403,175
458,665
1999 GO Bonds
2000 GO Bonds
1,058,398
1,584,693
2,643,091
Periphery Fees
172,750
172,750
1999 Utility
Bonds *
147,595
147,595
Parks Spec Svc
4,500
4,500
W Impact Fees
161,766
161,766
TOTAL:
$228,240
$1,775,434
$1,584,693
$0
$0
1 $0
1 $3,588,367
* To be reimbursed by current and future Water Impact Fees
Operating budget impact includes the cost of periodic street sweeping, electricity for street lights, maintenance of road
markings, sealing of joints in the pavement, maintaining hike and bike trail and parkways on both sides of the
roadway, water to flush new lines, and yearly flushing using half the amount of water as the initial flushing.
Projected Annual
Operating Impact
FY -2001 FY -2002
Budget Planned
FY -2003
Planned
FY -2004
Planned
FY -2005
Planned
Total
Personnel Expenses
0
Supplies
0
Maintenance
1,901
2,980
7,357
7,357
19,595
Services
1,3481
1,974
1,9741_1,974
7,270
Ca ital Outlay
0
Total
$0 $3,,249
$4,954 1
$9,331 1
$9,331
$26,865