HomeMy WebLinkAboutItem 18 - Multi factor Authentication SystemMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
FUNDING SOURCE:
BACKGROUND:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
BRUNO RUMBELOW, CITY MANAGER
AUGUST 20, 2024
PURCHASE SILVERFORT MULTI-FACTOR AUTHENTICATION (MFA)
SYSTEM, MAINTENANCE, AND SOFTWARE SUPPORT
City Council to consider the approval for the purchase of a Multi-Factor
Authentication system, Identity Access Management (IAM) system,
software maintenance, and support for the Public Safety Building from
ePlus, Inc.
Funds are available in the General Fund (IT Department) and CCPD Fund
for an estimated amount of $57,477.
This purchase is for the acquisition and implementation of a Multi-Factor
Authentication (MFA) system, Identity Access Management (1AM)
system, software maintenance, and support. The total cost is $57,477 and
the system will be purchased from ePlus, Inc.
Due to the sensitive nature of the information handled by the Police
Department, access to and management of the information is regulated by
the Criminal Justice Information Service (CJIS), a division of the Federal
Bureau of Investigation. CJIS ensures that agencies working with
sensitive information comply with data security and encryption standards.
This information includes background checks, fingerprints, DNA evidence,
details about witnesses or suspects, interviews, etc.
Effective October 1, 2024, CJIS requires the implementation of a Multi-
Factor Authentication system. MFA is a multi-step login process that
requires users to provide additional information beyond just a password,
such as a code, secret question, or fingerprint scan, etc. This second form
of authentication ensures stronger security and helps prevent
unauthorized access if a password is compromised.
This purchase aligns with the new CJIS requirements for identity
verification of anyone accessing Criminal Justice Information (CJI) for
creating, viewing, modifying, transmitting, disseminating, storing, or
destroying such information.
ITEM #18
The purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center, known as The
lnterlocal Purchasing System (TIPS) in Texas, as permitted by Texas
Local Government Code, Chapter 271, and Texas Government Code,
Chapter 791.
Bids were solicited by the Cooperative, and a contract was awarded to
ePlus, Inc. The IT Department and Purchasing staff reviewed the contract
for compliance with departmental specifications and pricing, determining it
offers the best product and value to meet the City's needs.
Staff recommends approval.
ITEM #18