HomeMy WebLinkAboutItem 33 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of August, 2024 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, and with the
following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C. G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor William D. Tate called the meeting to order at 7:00 p.m. in the City Council
Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:35 p.m.
ITEM #33
City Council August 6, 2024 Page 2
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated there was no action necessary.
Item 2. Invocation
Barry Ford, Executive Pastor at Grapevine First Baptist Church gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Troop 168 posted the Colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Thomas Good, 3413 Wintergreen Terrace, Grapevine, spoke in opposition to the
Automated Side Load trash cart collection program.
PRESENTATIONS
Item 5. Republic Services to present survey results for Automated Side Load trash cart
collection.
Public Works Director Bryan Beck introduced Jeri Harwell with Republic Waste who
outlined the changes to how Republic Waste will pick up trash beginning October 1 and
described the results of the pilot program.
Ms. Harwell answered questions from Council.
City Manager Rumbelow and Environmental Services Manager Dewey Stoffels answered
questions from Council.
Council discussed this item and agreed that education of the citizens is going to be vital
to making this transition.
Council did not take any action on this item.
OLD BUSINESS
Item 6. Consider beginning Phase 2 of the performance and utilization analysis for The
REC with Barker Rinker Seacat Architecture, and take any necessary action. This item
was tabled from the July 16, 2024, meeting.
Assistant Parks and Recreation Director Trent Kelley presented this item, which include
details on the updated timeline for Phase 2 based on the feedback from the July 16
meeting. The final study will be due in February 2025.
ITEM #33
City Council August 6, 2024 Page 3
Assistant Director Kelley answered questions from Council.
Motion was made to approve Phase 2 of the performance and utilization analysis for the
REC for an amount not to exceed $50,000.
Motion: Slechta
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
NEW BUSINES
Item 7. Consider Resolution No. 2024-012 accepting the Certified Estimated Tax Rolls
having a total appraised value of $19,276,319,944 less exemptions of $6,973,107,833 for
a net taxable value of $12,303,212,111, and take any necessary action.
Chief Financial Officer Jeff Strawn presented this item and reported the Certified
Estimated tax Rolls indicate the 2025 net taxable value is $12,303,212,111.
Motion was made to approve Resolution No. 2024-012 accepting the Certified Estimated
Tax Rolls having a total appraised value of $19,276,319,944 less exemptions of
6,973,107,833 for a net taxable value of $12,303,212,111.
Motion: Coy
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
RESOLUTION NO. 2024-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR
TAX YEAR 2024 ON PROPERTY WITHIN THE CITY; AND
PROVIDING AN EFFECTIVE DATE
Item 8. Consider the award of Request for Proposal 17-24 for a pre-engineered building
with HBA Design Build, LLC, and take any necessary action.
Parks and Recreation Director Chris Smith presented this request for the purchase of a
pre-engineered building to be constructed in Meadowmere Park for an estimated amount
675.275. This building will be used for Day Camp programming, special events, and
rentals.
The proposal had been presented to both the Parks and Recreation Board and the
Facilities Committee.
Director Smith answered questions from Council.
ITEM #33
City Council August 6, 2024 Page 4
Motion was made to approve the award of Request for Proposal 17-24 for a pre-
engineered building to be located in Meadowmere Park.
Motion: O’Dell
Second: Rogers
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 9. Consider the ratification of engineering contract amendment No. 1 for Big Bear
Creek Erosion Assessment with Halff Associates, Inc., contract of slope stabilization
repair with Keller North American, Inc., Ordinance No. 2024-63 appropriating the funds,
and take any necessary action.
Public Works Director Beck presented this item and explained that Halff Associates is
currently identifying and evaluating erosion issues along Big Bear Creek. However, a
portion of the channel bank along Big Bear Creek has collapsed and needs repairs before
the study is completed. The contract amendment and repairs of this specific area are
estimated at $1,500,000.
Motion was made to approve the ratification of engineering contract amendment No. 1 for
Big Bear Creek Erosion Assessment with Halff Associates, Inc., contract of slope
stabilization repair with Keller North American, Inc., and Ordinance No. 2024-63
appropriating the funds.
Motion: O’Dell
Second: Rogers
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2024-063
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $1,500,000 IN THE UTILITY
ENTERPRISE FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 10. Consider the School Security Interlocal Agreement between the City of
Grapevine and the Grapevine-Colleyville Independent School District, and take any
necessary action.
Police Chief Mike Hamlin presented the agreement to staff a School Resource Officer in
each school and the one GCISD school located in the City of Euless. The estimated
annual cost of $1,784,755 for the program will be reimbursed by the school district.
Chief Hamlin and City Manager Rumbelow answered questions from Council.
ITEM #33
City Council August 6, 2024 Page 5
Motion was made to approve the School Security Interlocal Agreement between the City
of Grapevine and the Grapevine-Colleyville Independent School District.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove an item from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider the purchase of replacement batteries from Lofton Innovations LLC.
Chief Information Officer Tessa Allberg recommended approval of the purchase of UPS
batteries for the Data Center in an estimated amount of $31,264.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 12. Consider the purchase of Meraki Advanced wireless network security licenses
and maintenance support from ePlus Inc.
Chief Information Officer Allberg recommended approval of the purchase of Meraki
Advanced wireless network security licenses and maintenance support for an amount not
to exceed $37,928.75.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ITEM #33
City Council August 6, 2024 Page 6
Item 13. Consider an annual contract for the purchase of Fire Department uniforms from
Gall’s.
Fire Chief Darrell Brown recommended approval of the annual contract for the purchase
of duty uniforms, dress uniforms, equipment and winter weather apparel on an as-needed
basis for an annual estimated amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 14. Consider the approval and ratification of an emergency purchase of a 2024
Turfco tow behind top dresser from United AG & Turf.
Golf Director Robert Singletary recommended approval and ratification of an emergency
purchase of a Turfco tow behind top dresser for an amount not to exceed $21,812.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 15. Consider the renewal of annual contracts for tree maintenance services for City
facilities with Smith Lawn and Tree as the primary vendor and Arbor Masters Tree Service
as the secondary vendor.
Parks and Recreation Director Smith recommended approval of the renewal of the annual
contracts for tree maintenance services in an estimated annual amount of $500,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 16. Consider the purchase of a Kawasaki Mule ATV from Metro Golf Carts.
Police Chief Hamlin recommended approval of a Kawasaki Mule all-terrain vehicle for an
amount not to exceed $21,242.
ITEM #33
City Council August 6, 2024 Page 7
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 17. Consider the purchase of a tethered drone and related accessories from G7 AIR.
Police Chief Hamlin recommended approval of the purchase of a tethered drone and
related accessories which include search lights, speaker systems and tether kits for an
amount not to exceed $30,687.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 18. Consider the purchase of spare Wavetronix traffic vehicle detection sensors from
Twincrest Inc.
Public Works Director Bryan Beck recommended approval of the purchase of vehicle
detection system sensors for an amount not to exceed $400,430.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 19. Consider the purchase of two Iteris traffic vehicle detection systems from Iteris
Inc.
Public Works Director Beck recommended approval of the purchase of two traffic vehicle
detection systems for a total amount not to exceed $38,846.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ITEM #33
City Council August 6, 2024 Page 8
Item 20. Consider the purchase of mobile vehicle barriers from Meridian Rapid Defense
Group LLC.
Public Works Director Beck, Fire Chief Brown and Police Chief Hamlin recommended
approval of the purchase of 35 mobile vehicle barriers and one rapid gate for an
approximate amount of $255,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 21. Consider a contract for the repairs of high service pumps 1-3 at the Water
Treatment Plant with Graybar Electric and Ordinance No. 2024-064 appropriating the
funds.
Public Works Director Beck recommended approval of the repairs for the high service
pumps at the Water Treatment Plant for an amount estimated to be $300,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2024-064
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $300,000 IN THE UTILITY
ENTERPRISE FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 22. Consider the second amendment to the on-call SCADA consulting services
contract with Team One Integration, LLC, and Ordinance No. 2024-065 appropriating
the funds.
Public Works Director Beck recommended approval of the second amendment to the on-
call Supervisory Control and Data Acquisition system (SCADA) consulting services
contract for an estimated amount of $75,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
ITEM #33
City Council August 6, 2024 Page 9
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2024-065
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $75,000 IN THE UTILITY
ENTERPRISE FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 23. Consider the first amendment to the on-call surveying services contract with
Spooner and Associates, Inc., and Ordinance No. 2024-066 appropriating the funds.
Public Works Director Beck recommended approval of the first amendment to the on-call
surveying services contract in an estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2024-066
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $100,000 IN THE CAPITAL PROJECT
STREET FUND, UTILITY ENTERPRISE CAPITAL FUND
AND THE STORM DRAINAGE UTILITY FUND; DECLARING
AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 24. Consider an Interlocal Agreement for a rehabilitation and resurfacing project on
Snakey Lane with Tarrant County, and Ordinance No. 2024-067 appropriating the funds.
Public Works Director Beck recommended approval of the Interlocal Agreement for the
rehabilitation and resurfacing of Snakey Lane for an estimated amount of $360,000.
Tarrant County will provide labor and equipment. The City will pay for materials, one-half
fuel costs, traffic control and other miscellaneous items.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
ITEM #33
City Council August 6, 2024 Page 10
Nays: None
Approved: 6-0
ORDINANCE NO. 2024-067
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $360,000 IN THE UTILITY
ENTERPRISE FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 25. Consider the purchase of wireless access points and network switches for the
Service Center from ePlus Technology.
Public Works Director Beck and Chief Information Officer Allberg recommended approval
of the purchase of components needed for the new IT server room in the renovated
Municipal Service Center. This purchase shall not exceed $51,052.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
Item 26. Consider the minutes of the July 15, 2024, Special City Council meeting and July
16, 2024, Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:56 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Coy, Rogers, O’Dell, Slechta, and Leal
Nays: None
Approved: 6-0
ITEM #33
City Council August 6, 2024 Page 11
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of August, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
ITEM #33
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Special Session on this the 13th
day of August, 2024 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Jeff Strawn Chief Financial Officer
Tara Brooks City Secretary
CALL TO ORDER
Mayor William D. Tate called the meeting to order at 5:39 p.m. in the Council Chambers.
Item 1. Citizen Comments
No one wished to speak during citizen comments.
Item 2. City Council to conduct a workshop relative to the Fiscal Year 2024-2025 budget.
City Manager Bruno Rumbelow introduced the Fiscal Year 2024-2025 budget which will
be entirely cash funded. No debt funding is proposed. The budget contains a property tax
rate decrease, keeping compensation in the 50th percentile, and changing six positions in
the Animal Shelter from contracted labor to regular City employees.
Chief Financial Officer Jeff Strawn provided more details to those items highlighted by the
City Manager, and presented the proposed budget detailing the expenses and revenues
for each department and fund. The proposed ad valorem tax rate is 0.241165 per $100.
Chief Financial Officer Strawn, City Manager Rumbelow, Fire Chief Darrell Brown, Parks
and Recreation Director Chris Smith, Assistant Finance Director Matt Feryan, and Golf
Director Robert Singletary answered questions from Council.
No action was taken.
ITEM #33
City Council August 13, 2024 Page 2
The Budget Workshop scheduled for August 14, 2024 was canceled since no additional
discussions are necessary at this time.
ADJOURNMENT
Motion was made to adjourn the meeting at 6:56 p.m.
Motion: Freed
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of August, 2024.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
ITEM #33