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HomeMy WebLinkAboutItem 18 - MinutesITEM 0 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of August, 2001 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Mayor William D. Tate and Council Member Darlene Freed absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 6:40 p.m. ITEM 1. DISCUSS PROPOSED REZONING OF CERTAIN RESIDENTIAL AREA Development Services Director H. T. Hardy reviewed proposed rezoning of the residential area serviced by Starnes, Brewer, Washington, and Jones Streets and Turner Road, commonly referred to as the "Hill". Mr. Hardy recommended Council consider rezoning all of the property in the area currently zoned "R -MF -1" Multifamily District to "R-5.0" Zero Lot Line District Regulations. He stated that the proposed rezoning would be consistent with the City's Master Plan. Following brief discussion, it was the consensus of the Council to consider rezoning of the subject area. ADJOURNMENT Council Member Spencer, seconded by Council Member Johnson, offered a motion to adjourn the workshop at 6:50 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Johnson & Stewart 51-511-wel 5 Nays: None Absent: Tate & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2001. ATTEST: Linda Huff City Secretary William D. Tate Mayor 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas did not hold the Special Session (Executive Session) on the 6th day of August, 2001 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street. City Manager Roger Nelson announced the Executive Session would not be held. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2001. William D. Tate Mayor ATTEST: Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of August, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Roger Nelson Bruno Rumbelow Matthew Boyle Linda Huff Melisa Leal Jennifer Hibbs City Manager Assistant City Manager Assistant City Attorney City Secretary Assistant to the City Manager Assistant to the City Manager Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION PROCLAMATION NATIONAL NIGHT OUT Mayor Tate presented Police Chief Dale Wilkins and Officer Margie Salame with a proclamation declaring August 7, 2001 as the 7th National Night Out in Grapevine in support of the "18`" Annual National Night Out" in conjunction with the National Association of Town Watch and Grapevine Neighborhood Associations. It was noted that Grapevine has won four consecutive National Night Out awards from the National Association of Town Watch for its outstanding participation with National Night Out events. ITEM 2. PARKS & RECREATION ADVISORY BOARD APPOINTMENT Council Member Johnson, offered a motion to appoint Mr. Terry Allen to the Parks & 08/06/01 Recreation Advisory Board for a two year term. Mayor Pro Tern Ware offered a second to the motion which prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 12 Award Architectural/Engineering Design Services Contract, Municipal Parking Garage, HDR Engineering, Inc. was removed from the consent agenda by Mr. Bruce Rider. Item 3. Resolution, Accept 2001 -Certified Tax Roll Administrative Services Director recommended approval of a resolution accepting the 2001 certified tax roll having a total appraised value of $5,269,948,224.00, a net taxable value of $4,597,145,939.00, plus an additional $166,186,832.00 in property value pending disposition before the Tarrant County Appraisal Review Board. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed RESOLUTION NO. 2001-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2001 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Tower Ground Lease, Nextel, Inc— Minters Chapel Pump Station Staff recommended approval of a resolution authorizing the City to enter into a Tower & Ground Lease Agreement with Nextel, Inc. for the collocation of antennae and communications equipment at the Minters Chapel Pump Station. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 2 IAM1111-0111 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed RESOLUTION NO.2001-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING A TOWER/GROUND LEASE AGREEMENT WITH NEXTEL, INCORPORATED FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AND PROVIDING AN EFFECTIVE DATE Item 5. Award of Architectural/Engineering Design Services Contract, Grapevine Golf Course, Bluebonnet No. 4 Restroom Facility Public Works Director recommended ratification of the award of a preliminary Architectural/Engineering Design Services Contract for the construction of Bluebonnet No. 4 Restroom Facility to SG Design, Inc. in the amount of $4,350.00; award of a subsequent Architectural/Engineering Design Services Contract to SG Design, Inc. in the amount of $10,775.00 and authorization for Staff to execute said contracts. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 6. Change Order No. 7 Grapevine Public Library Expansion Project Public Works Director recommended approval of Change Order No. 7 to the Grapevine Public Library Expansion Project with T. W. Foster, Inc., Contractors in the amount of $29,623.05 and authorization for Staff to execute said change order. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 7. Developer Agreement Amendment, K and M Properties, Kimball Road Public Works Director recommended approval of amending the Developer Contract with K and M Properties relative to the reconstruction of the segment of Kimball Road adjacent to a planned development and the extension of the 12 inch waterline west to an existing 3 08/06/01 system in the amount of $27,353.28. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 8. Developer Contract, Traffic Signal Improvements at Ernest Dean Parkway and State Highway 26 Public Works Director recommended approval of a Developer Contract with Ainbinder/Shannon Grapevine LP for the construction of the traffic signal system at the intersection of State Highway 26 and Ernest Dean Parkway, authorize the City's participation in the construction of the traffic signal system in an amount of $25,000.00 and authorize Staff to proceed with the installation of the traffic signal system. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 9. Ordinance, Abandon Drainage and Utility Easement, Lakeside Estates Public Works Director recommended approval of an ordinance abandoning a 7'/z foot wide drainage and utility easement along the southwest side of Lot 8, Block 1, Lakeside Estates, 529 Dunn Court. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2001-57 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A DRAINAGE AND UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 112 1:i•1' Item 10. Amendments No. 1 and 2, Design Contract Elevated Storage Tank Freese 0 & Nichols Contract Public Works Director recommended approval of Amendments No. 1 and 2 to the Engineering Services Contract with Freese & Nichols, Inc. for the elevated Storage Tank Project in the amounts of $9,500.00 and $49,000.00 respectively, and authorization for Staff to execute said amendments. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 11. Ordinance Easement Abandonment Hidden Lake Estates Public Works Director recommended approval of an ordinance abandoning a 15 foot wide utility easement located along the western portion of Lot 6, Block 3, Hidden Lake Estates. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve mt as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO.2001-58 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A FIFTEEN FOOT (15') UTILITY EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 12. AWARD OF ARCHITECTURAL/ENGINEERING DESIGN SERVICES CONTRACT MUNICIPAL PARKING GARAGE This item was removed from the consent agenda by Mr. Bruce Rider and discussed after Item 23. Public Works Director Jerry Hodge requested award of an Architectural/Engineering Design Services Contract to HDR Engineering, Inc. for the design of the Municipal Parking Garage in an amount not to exceed $280,400.00 and authorization for Staff to execute said contract. Mr. Rider requested more detail as to the location and plan for the parking facility. Mr. Hodge responded the three story parking facility would be located at the northeast corner of Wall and Jenkins Streets and accommodate 300 cars. The design of the facility would be architecturally compatible with downtown Grapevine. It is anticipated that construction of the parking structure could begin in March 2002. During discussion it was stated that retail shops are not planned for the first floor. The facade design of the facility will blend with the downtown area. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 13. Resolution Authorize Purchase of Skid Steer Loader Public Works Director recommended approval of a resolution authorizing the purchase of a skid steer loader through an inter -local agreement with the Houston/Galveston Area Council in an amount not to exceed $19,415.15. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed RESOLUTION NO. 2001-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE PURCHASE OF A SKID STEER LOADER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH THE HOUSTON / GALVESTON AREA COUNCIL AND PROVIDING AN EFFECTIVE DATE Item 14. Renew Bid 20-1999 Concrete Construction Services Annual Contract Public Works Director recommended renewal of Bid 20-1999 Concrete Construction Services Annual Contract to Randall and Blake, Inc. as primary contractor and E.R. Aslin A 104110"1 as secondary contractor. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 15. Renew Bid 61-2000 Street Materials Annual Contract Public Works Director recommended renewal of Bid 61-2000 Street Materials Annual Contract to Beall Industries, APAC-Texas, Texas Industries (TXI) and Reynolds Asphalt. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 16. Renew Bid 18-1999 Temporary Employment Services Annual Contract Public Works Director recommends renewal of Bid 18-1999 Temporary Employment Services Annual Contract to Manpower, Inc. for clerical employees. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 17. Resolution, Declare Surplus Property Assistant City Manager recommended approval of a resolution declaring certain property (1996 LS 1500 Suburban) as surplus and authorize the donation of the property to the Casa Hogar Quinta Manuelita Orphanage in Parras, Coahuila, Mexico, Grapevine's sister city. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 7 Fl:�•� Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed RESOLUTION NO. 2001-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE, IN ACCORDANCE WITH EXHIBIT "A", PROVIDING FOR THE AUTHORIZATION OF THE DISPOSAL OF SAID PROPERTY; AND PROVIDING AN EFFECTIVE DATE Item 18. Chanqe Orders No. 1 and 2 Botanical Garden at Heritage Park Parks & Recreation Director recommended approval of Change Orders No. 1 and 2 for the Botanical Garden at Heritage Park with Randall & Blake, Inc. in the amounts of $14,998.00 and $25,976.00 respectively. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 19. Adapt -A-Road Program A-greement, Fleur de Lis Landscape and Lawn Care of Grapevine, Pool Road Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an agreement with Fleur de Lis Landscape and Lawn Care of Grapevine for the Adopt -a -Road Program for a portion of Pool Road from Barberry Road to.Ira E. Woods Avenue. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 20. Ordinance, Authorize Release of Liens, 311JonesStreet Administrative Services Director recommended approval of an ordinance authorizing the release of liens for property located at 311 Jones Street, known as Tracts 30K and 30W. 3 08/06/01 Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ORDINANCE NO. 2001-59 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE RELEASE OF LIENS FOR PROPERTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Change Orders, Palace Theatre Development Services Director recommended approval of change orders in the amount of $18,814.02 relative to electrical work for the renovation of the Palace Theatre. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart �Nays: None Absent: Freed Item 22. Award Bid 99-2001 Oak Grove Softball Facility Fencing Parks & Recreation Director recommended award of Bid 99-2001 Oak Grove Softball Facility Fencing to the lowest and best bidders meeting specifications, Sports Facilities for Items 1 and 2 and Coffey's Landscaping for Item 3 for a total amount of $25,708.17. Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the July 17, 2001 City Council meetings as published. 9 Motion by Council Member Spencer, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson & Stewart Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of August, 2001. ATTEST: Linda Huff City Secretary 10 William D. Tate Mayor