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Home My WebLink AboutItem 02 - BudgetMEMO TO FROM: MEETING DATE: SUBJECT: RECOMMENDATION: ITEM ! 4z wwmnxi—"� HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ROGER NELSON, CITY MANAGERh/� SEPTEMBER 4, 2001 PUBLIC HEARING ON THE FY 2001-2002 BUDGET City Council to conduct a public hearing on the proposed FY2001-2002 Annual Budget. The budget, as amended to include the service levels from the City Council workshop held on August 22, 2001, contains fund expenditures in the following amounts: General Fund Utility Fund Debt Service Fund Convention & Visitors Bureau Fund Lake Enterprise Fund General Government Capital Project Fund Permanent Street Maintenance Fund Permanent Capital Maintenance Fund — General Utility & Lake Enterprise Capital Projects Fund Utility Permanent Capital Maintenance Fund Stormwater Drainage Utility Fund BACKGROUND: $37,419,921 16,696,166 11,687,815 5,600,880 2,628,109 13,938,120 890,000 231,900 8,366,608 1,000,000 1,213,986 In compliance with the "truth -in -taxation" laws, the City of Grapevine published its "effective" and "rollback" tax rates in the Fort Worth Star Telegram on August 8, 2001. Pursuant to the Charter of the City of Grapevine, Texas, Section 907, a public hearing on the annual budget shall be held to allow all interested persons to be heard for or against any item or the amount of any item therein contained. The public hearing shall commence on September 4, 2001 and final action on the budget shall be taken at a special meeting on September 11, 2001. The City Council must adopt the annual budget no later than fifteen days prior to the beginning of the fiscal year. WAG/cjc H:AGMBGT20019-4 August 28, 2001 (10:OOAM) . NDUM CITY OF GRAPEVINE. [MINIi. D1 W V Did113 D1 WARIT111 The purchase of a new ladder truck such as the 118 -foot Bronto Skylift by Emergency One Products would be a much needed and beneficial apparatus to our emergency response fleet. Currently we have a 95 -foot platform ladder truck that was purchased in 1986 and met many of our emergency response needs during the last 14 plus years. The City has developed at rapid pace in the last five years with retail, multifamily, and hotels. This type of development creates a special need for increased service levels of equipment and training due to the required setbacks from the street and multiple site elevations. To maintain and improve our ISO rating our city is required to have two ladder trucks rated at 95 -foot or greater. The specialized equipment would consist of an aerial platform with an articulating boom capable of operating at below grade. The Bronto Skylift is capable of reaching over buildings and parapet walls and setting the rescue platform on rooftops or balconies. Deployment time of the stabilizer jacks for this unit is 30 seconds; our current platform requires deployment of jacks one at a time for 4 jacks taking 2-3 minutes. This technology and much more not listed provides a quicker, safer, and aggressive response to emergencies in our City. Our current ladder truck is limited to operating at grade level to 70 feet and flowing 1,000 gallons per/min. The Bronto Skylift operates from below -grade to 118 feet and flowing 2,000 gallons per/min. plus a payload in the rescue platform of 1,000 lbs. This allows for rescue and removal of multiple victims during emergency operations at hotel and multifamily structures. The order and delivery time of this vehicle is 12 months, if this unit was ordered in October 2001 it would be delivered in time for the heavy construction year of 2002-2003 of the Opryland Texas Hotel/Convention Center. It is during this critical construction period that rescue and fire/EMS activities will occur as it does with all major developments. a • 44w/ a > „` ``� •� �' 'moi •� .•n • R p-� "%I rit n _ E .:,...fru . ■Jr AL� at ^awl_ PAL loss VMS tie v c Fa''Cr �Oa Oa N N r r v v WINLImoi NONE c Fa''Cr �Oa Oa N N r r v v U 4-1 ct M ct 4-1 N ocul d 75 m Mto ^' U O bA ~ CTJ 3 O • +1 c� 3 O G, aA O O 64 N O U c� J I AMW ONW J, J-7 tc L • i fJ i ll i ^^W� w b 00 00 4-4 «i bA 4-4 U � 4-j 00 O 00 a� y �b 00 71 4 Mi )Y I Milt v� cC3 H crj cn cn c o C> � � o CIS � o O o � �3 � o 0 3 0 a� o • GA ' Cd bA O a� C4 rA V FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE GENERAL FUND Revenues 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change Ad Valorem Taxes Sales & Use Taxes Franchise Taxes Licenses & Permits Charges for Services Intergovernmental Revenue Fines and Forfeitures Miscellaneous Revenue 8,058,029 13,520,752 3,581,621 1,086,064 1,322,289 190,189 1,855,570 2,223,011 8,215,367 14,849,154 3,986,781 1,417,384 1,258,018 182,862 2,360,028 2,547,893 8,275,333 15,600,000 3,964,385 1,358,944 1,279,526 148,039 2,119,200 2,428,901 6,584,767 17,050,000 4,295,000 1,539,721 2,808,973 225,990 2,096,200 2,884,739 -20.43% 9.29% 8.34% 13.30% 119.53% 52.66% -1.09% 18.77% Total 31,837,525 34,817,488 35,174,328 37,485,390 6.57% Expenditures 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change Personnel 18,936,716 21,018,651 23,167,060 24,353,706 5.12% Supplies 1,602,790 1,$78,324 1,954,293 2,364,207 20.98% Maintenance 1,306,118 1,419,265 1,457,194 865,839 -40.58% Services 5,910,635 7,079,687 7,125,643 4,588,015 -35.61% Operating Transfers Out 314,000 475,918 60,000 112,058 86.76% Property & Casualty 0 0 0 979,438 NA Health Insurance 0 0 0 2,772,904 NA Permanent Capital Maintenance 616,845 324,737 220,045 231,900 5.39% Permanent Street Maintenance 869,500 900,000 389,489 890,000 128.50% Capital Outlay 690,930 492,165 241,500 261,854 8.43% Total 30,347,534 33,588,747 34,715,224 37,419,921 7.79% nditures) 65,469 FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE GENERAL FUND PROGRAMS AND SERVICES PROPOSED FOR FY 2001-02 1999-2000 (Included in line item totals listed above) 2001-02 Fund Balance Summary Actual Projected Increased Service Level Requests Fund Impact GIS Administrator (20% General Fund / 80% Utility Fund) 14,971 Additional Vehicle for Fire Prevention 27,500 Access to Jobs Pilot Program 50,000 Total Increased Service Level Requests 92,471 Transfers to Capital Improvement Projects Park Sidewalk & Parking Lot Construction 30,000 Grapevine Township Revitalization Project Grant Program 50;000 Keeling House Restoration 30,000 Total Transfers to Capital Improvement Projects 110,000 TOTAL PROPOSED PROGRAMS AND SERVICES 202,471 1998-99 1999-2000 2000-01 2001-02 Fund Balance Summary Actual Actual Budget Proposed Beginning Fund Balance 5,401,346 6,891,337 7,732,646 7,991,750 ; Contribution to Fund Balance 1,489,991 1,241,309 459,104 65,469 Ending Fund Balance 6,891,337 8,132,646 8,191,750 8,057,219 Interfund Loan to CVB Fund NA (400,000) (200,000) (350,000) Adjusted Ending Fund Balance 6,891,337 7,732,646 7,991,750 7,707,219 Fund Balance Requirement * 5,706,612 6;151,220 Balance over Requirement 2,285,138 1,555,999 * Fund balance requirement is 16.4% of total budgeted expenditures (60 days of operation). The FY 2001-02 Adjusted Ending Fund Balance represents 75 days of operation. FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE UTILITY ENTERPRISE FUND Revenues 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change Miscellaneous Income 12,245 76,723 10,000 10,000 0.00% Water Sales 7,188,523 9,071,880 8,590,476 9,547,625 11.14% Raw Water Sales 0 105,505 0 144,000 NA Wastewater Sales 4,027,597 5,133,839 5,656,788 5,948,777 5.16% Water Tap Fees 203,522 142,256 75,000 120,000 60.00% Wastewater Tap Fees 19,220 19,220 20,000 20,000 0.00% Utility Inspection Fee 109,764 108,178 42,000 67,000 59.52% Reconnect and Transfer Charges 196,591 242,346 200,000 200,000 0.00% Interest Income 404,775 507,442 450,000 450,000 0.00% Total 12,166,791 15,406,884 15,044,264 16,507,402, 9.73% Expenditures 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change Personnel 1,717,867 1,915,840 2,177,096 2,089,976 -4.00% Supplies 317,673 377,999 395,330 422,521 6.88% Maintenance 392,125 425,040 434,674 311,449 -28.35% Services 4,888,981 5,991,835 6,280,821 6,925,398 10.26% Utility Bond Payments 3,239,905 4,615,068 3,784,184 4,302,505 13.70% Permanent Capital Maint. 282,575 62,118 500,000 1,000.000 100.00% Capital Outlay 174,629 121,206 125,200 114,000 -8.95% Transfers 1,026,085 1,121,933 1,140,994 1,530,317 34.12% Total 12,039,839 14,631,039 14,838,299 16,696,166 12.52% 5) (188,764) FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE UTILITY ENTERPRISE FUND PROGRAMS AND SERVICES PROPOSED FOR FY -2002 (Included in items listed above) Capital Improvement Projects Geographic Information System (GIS) Project - Phase III 292,262 GIS Administrator (80% Utility Fund / 20% General Fund) 59,883 Total Capital Improvement Projects 352,145 Permanent Capital Maintenance Water Line Rehabilitation 457,548 Wastewater Line Rehabilitation 476,909 Water and Wastewater Treatment Plant Maintenance and Equipment Upgrades 65;543 Total Permanent Capital Maintenance 1,000,000 TOTAL PROPOSED PROGRAMS AND SERVICES 1,352,145 Fund Balance Summary 1998-99 1999-2000 2000-01 2001-02 Actual Actual Budget Proposed Beginning Working Capital Balance 6,137,757 6,264,709 7,040,554 7,246,519 Retained Earnings 126,952 775,845 205,965 (188,764) Ending Working Capital Balance 6,264,709 7,040,554 7,246,519 7,057,755 Working Capital Requirement 1,979,152 2,405,102 2,439,172 2,744,575 Balance over Requirement 4,285,558 4,635,451 4,807,346 4,313,180 Working Capital balance requirement is 16.4% of total budgeted expenses or 60 days of operation. The FY 2001-02 proposed ending working capital balance represents 154 days of operation. FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE ilii DEBT SERVICE FUND Revenues 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Actual Budget Proposed Change Ad Valorem Taxes 5,513,184 6,643,394 7,399,845 10,243,825 38.43% Transfers from Other Funds 1,994,207 591,783 389,958 1,062,959 172.58% Palace Equity Contribution 0 0 0 343,214 NA Interest Income 118,630 176,122 130,000 175,000 34.62% Total 7,626,021 7,411,299 7,919,803 11,824,998 49.31% Expenditures 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change G.O. Bond Interest Payments 4,352,105 4,873,834 3,847,092 4,296,868 11.69% G.O. Bond Principal Payments 2,832,028 2,382,152 4,050,000 4,220,000 4.20% C.O. Note Payments 0 0 0 3,164,147 NA Fiscal Agent & Bond Fees 42,619 2,839 6,800 6,800 0.00% Total 7,226,751 7,258,826 7,903,892 11,687,815 47.87% Contribution to Fund Balance (Revenues Over Expenditures) 137,183 Fund Balance Summary 1998-99 1999-2000 2000-01 2001-02 Actual Actual Budget Proposed Beginning Fund Balance 1,060,848 1,460,118 1,612,591 1,628,503 Contribution to Fund Balance 399,270 152,473 15,912 137,183 Ending Fund Balance 1,460,118 1,612,591 1,628,503 1,765,686 Fund Balance Requirement 1,690,133 Balance Over Requirement 75,553 Fund balance requirement is 16.4% of total current budgeted net debt service expenditures or 60 days of operation. The FY 2001-02 proposed ending fund balance represents 62 days of operation. FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE CONVENTION & VISITORS BUREAU FUND Revenues 1998-99 1999-2000 2000-01 2001-02 Percent Supplies Actual Actual Budget Proposed Change Hotel / Motel Tax 3,495,409 4,108,943 3,946,000 3,822,000 -3.14% Convention Center Rental 381,083 343,473 415,000 420;000 1.20% Interest Income 40,360 48,582 35,000 35,000 0.00% Concourse % of Sales 27,978 20,763 35,000 20,500 -41.43% Merchandise Resale 93,443 89,529 82,167 124,500 51.52% Catering % of Sales 42,123 34,491 30,000 12,800 -57.33% Miscellaneous Income 6,939 2,979 0 16,397 NA Contributions - Excursion Train 0 0 0 170,000 NA Train Ticket Sales 0 0 0 782,668 NA Train Food and Beverage Sales 0 0 0 72,740 NA Train Merchandise Resale 0 0 0 16,000 NA Train Charters and Special Events 0 0 0 149,030 NA Total 4,087,335 4,651,740 4,543,167 5,641,635 24.18% Expenditures 1998-99 1999-2000 2000-01 2001-02 Percent Actual Actual Budget Proposed Change Personnel 1,301,152 1,539,813 1,873,317 2,324,387 24.08% Supplies 1,091,134 1,354,259 1,071,716 1,014,984 -5.29% Maintenance 36,688 71,576 61,181 62,500 2.16% Services 529,804 538,583 510,261 1,051,516 106.07% Permanent Capital Maintenance 2,497 0 20,000 20,000 0.00% Transfers 765,332 830,802 1,030,696 1,109,493 7.65% Capital Outlay 9,281 27,190 48,000 18,000 -62.50% Total 3,735,888 4,362,222 4,615,171 5,600,880 21.36% Contribution to Fund Balance ;(Revenues over Expenditures) 40,755 FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE Oil CONVENTION & VISITORS BUREAU FUND 11111111 (101111111111 PROGRAMS AND SERVICES PROPOSED FOR FY 2001-02 (Included in line item totals listed above) Projected Increased Service Level Requests Fund Impact Division Reorganization 102,620 Total Increased Service Level Requests 102,620 Transfers to Capital Improvement Projects Tarantula Train Capital Improvements 325,100 Wallis Office Building Remodeling 60,000 Total Transfers to Capital Improvement Projects 385,100 TOTAL PROPOSED PROGRAMS AND SERVICES 487,720 Fund Balance Summary 1998-99 1999-2000 2000-01 2001-02 Actual Actual Budget Proposed Beginning Fund Balance 818,454 1,169,901 1,574,402 1,402,398 Contribution to Fund Balance 351,447 289,518 (72,004) 40,755 Interfund Loan From General Fund NA 400,000 200,000 350,000 Opryland Marketing Agreement NA (400,000) (300,000) (350,000) Ending Fund Balance 1,169,901 1,574,402 1,402,398 1,443,153 Fund Balance Requirement 920,693 Balance over Requirement 522,460 Fund balance requirement is 16.4% of total budgeted expenses or 60 days of operation, The FY 2001-02 proposed ending fund balance represents 94 days of operation. FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE LAKE ENTERPRISE FUND Revenues 1998-99 1999-2000 2000-01 2001-02 Percent 1999-2000 Actual Actual Budget Proposed Change Cart Rentals 558,256 598,535 540,750 560,000 3.56% Tournament Fees 7,800 9,350 6,250 6,250 0.00% Driving Range 2,367 6,890 5,150 6,000 16.50% Golf Pro Shop % of Sales 18,182 21,004 19,000 20,000 5.26% Golf Course Green Fees 1,131,469 1,190,212 1,403,026 - <1,514,540 7.95% Restaurant % of Sales 40,920 52,751 60,000 60,000 0.00% Lesson Income 4,970 15,970 10,000 - 10,000 0.00% Interest Income 100,185 82,839 80,000 80,000 0.00% Miscellaneous Income 27,137 12,692 10,000 30,000 200.00% Other Financing Sources - PCMF 0 (8,691) 874,574 0 -100.00% Total 1,891,286 1,980,246 3,008,750 2,286,790 -24.00% Expenditures 1998-99 1999-2000 2000-01 - 2001-02 Percent Actual Actual Budget ' - Proposed Change Personnel 850,822 964,492 1,238,200 1,099,587 -11.19% Supplies 143,209 118,484 179,770 168,406 -6.32% Maintenance 45,141 48,976 57,170 52,677 -7.86% Services 392,002 501,810 996,282 _ 904,430 -9.22% Permanent Capital Maint. 37,680 133,357 0 180,200 NA Capital Outlay 68,093 13,693 0 51,300 NA Transfers 143,958 323,255 160,063 171,509 7.15% Total 1,680,906 2,104,067 2,631,485 2,628,109 -0.13% Retained Earnings (Revenues over Expenses) (341,319) Fund Balance Summary 1998-99 1999-2000 2000-01 2001-02 Actual Actual Budget -`Proposed Beginning Working Capital Balance 895,692 1,106,072 982,252 1,359,516 Retained Earnings 210,380 (I23,820) 377,265 (341,319) Ending Working Capital Balance 1,106,072 982,252 1,359,516 1,018,197 Fund Balance Requirement * Balance over Requirement 657,027 361,170 * Fund balance requirement is 25% of total net budgeted expenses or 90 days of operation. The FY 2001-02 proposed ending working capital balance represents 141 days of operation. FY 2001-02 PROPOSED OPERATING BUDGET STATEMENT OF REVENUES, EXPENDITURES AND FUND BALANCE 4STORMWATER DRAINAGE UTILITY FUND 110161) Revenues 1998-99 1999-2000 2000-01 2001-02 Percent Budget Actual Actual Budget Proposed Change Drainage Utility Fees 1,061,732 1,128,504 1,146,394 1,175,309 2.52% Interest Income 43,613 88,056 60,000 60,000 0.00% Miscellaneous Revenue 1,001 0 0 0 0.00% Total Fund Revenues 1,106,346 1,216,560 1,206,394 1,235,309 2.40% Expenditures 1998-99 1999-2000 2000-01 2001-02 Percent Budget Actual Actual Budget Proposed Change Personnel 152,498 286,284 383,858 316,133 -17.64% Supplies 9,623 17,128 28,050 25,200 -10.16% Maintenance 138,884 101,594 163,194 105,000 -35.66% Services 133,730 108,868 125,281 103,829 -17.12% Transfers 81,473 174,136 960,657 663,824 -30.90% Total Fund Expenditures 516,207 688,010 1,661,040 1,213,986 -26.91% Contribution to Fund Balance (Revenues Over Expenditures) 21,323 Fund Balance Summary 1998-99 1999-2000 2000-01 2001-02 Actual Actual Budget Proposed Beginning Fund Balance 801,070 1,389,029 1,917,580 1,462,935 Contribution to Fund Balance 587,959 528,550 (454,646) 21,323 Ending Fund Balance 1,389,029 1,917,580 1,462,935 1,484,257