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Home My WebLink AboutItem 11 - Grapevine Public LibraryMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: OCTOBER 16, 2001 SUBJECT: GRAPEVINE PUBLIC LIBRARY — CHANGE ORDER NOS. 8 and 9 RECOMMENDATION: City Council consider ratifying Staff's approval of Change Order No. 8 and approving Change Order No. 9 to the Grapevine Public Library Expansion Project with T. W. Foster, Inc., contractors, in the amounts of $12,514.00 and $28,234.95, respectively, authorize staff to execute said Change Orders, and take any necessary action. BUDGET Amount Award Percent Planning/Design $ 613,805.59 8.8% Construction 4,887,223.41 70.4% Owner Direct Expenses 675,000.00 9.7% 1 Furnishings and Signage 650,000.00 9.4% Contingency 116.590.24 40.784.95 1.7% TOTAL $ 6,942,619.24 40,784.95 100.0% FUNDING SOURCE: Amount Award Percent Acct. Nos. Library Building Account $ 14,750.35 0.21% 100-48840-313-1 99 GO Bonds 1,000,152.00 14.40% 177-48840-010-313 00 GO Bonds 2,879,893.89 41.50% 177-48840-011-313 00-A GO Bonds 2,875,000.00 40,784.95 41.40% 177-48840-012-313 99 GO Bond Int. 67,000.00 0.96% 177-48840-010-313 00-A GO Bond Int. 103,675.00 1.50% 177-48840-011-313 Contractor Reimbursement 2.148.00 0.03% 177-48840-010-313 TOTAL BACKGROUND: $ 6,942,619.24 40,784.95 100.00% The contract for the construction of the Grapevine Public Library improvements was awarded to general contractor, T.W. Foster, Inc. by the City Council on April 18, 2000. The October 10, 2001 (2:40PM) Notice to Proceed for the project was issued on May 30, 2000. The original time allotted for the contract was 390 days. The construction of Phase One (the new addition) was completed June 12, 2001 and the Library opened for public service on Wednesday, June 13, 2001. Phase Two (renovation of the old library and interconnection with all of Phase One) was completed October 1, 2001. The library closed for relocation to the new facility on Tuesday, September 25, 2001. The completed building opened for service to the public on October 10, 2001. Change Orders No. 8 and No. 9 consist of several minor alterations/aditions to fully complete the finish -out on the Library. Change Order No. 8 is $12,5114.00 and No. 9 is $28,234.35. The work on the change order items was completed so the Library could re- open on Wednesday, October 10, 2001. Funding for Change Orders No. 8 and No. 9 is available in the Projects Construction Contingency line item. Staff recommends approval. RHP/JLH E October 10, 2001 (2:41 PM) R m F1 21121 Wel This is CHANGE ORDER NO.8 (Eight) to Contract dated MAY 30, 2000 for the construction of THE CITY OF GRAPEVINE PUBLIC LIBRARY EXPANSION Between T.W. FOSTER, INC. (Contractor) and CITY OF GRAPEVINE, TEXAS (Owner). Pursuant to Paragraph 15 of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A. Furnish and Install exterior bench seating around front entrance at book drop radius, complete in place: --------------------------------------------$7,287 00 B. Provide labor and materials for installation of exterior can lights at Staff entrance, complete in place: $1,27000 ------------------------------------------------------------------------------------------------------------- C. Provide labor and material for installation of projection screen covers for existing projection screens, complete in place: ---- $33200 -------------------------------------------------- D. Provide labor and materials to relocate fire sprinkler head in the Electrical Room, complete in place: $365.00 E. Provide labor and materials to provide for redesign and reconfiguration of north side crawl space vents to accommodate positive drainage_ __________ $5600 F. Provide labor and materials required to install VCT at Book Drop area, complete ------- in_plac:e----------------------------------------------------------------------- ----------------------------------------- $309.00 G. Provide labor and materials required to provide re -bracing of Staff Entrance ------- overhead canopy, complete_in place___________________________________ -------------------------- _____-__$502 00 H. Provide labor and materials to construct retaining wall at Library entrance, -------complete in place:------------------------------ ----------------------------------------------------------$725.00 $725.00 1. Provide labor and material to install Stainless Steel edge at compact shelving, --_----complete in place:----------------------- $491.00 J. Provide labor and materials for installation of Quilt Area Bi -fold doors, complete in lace: $1,177.00 TOTAL CHANGE ORDER AMOUNT: $12,514.00 The Contract Price as adjusted through Change Order No. 7 was: $5,004,241.00 The Contract Price is hereby increased in the amount of: $12,514.00 The Contract Price, including the effect of this Change Order, shall be and is: $5,016,755.0 NCLC DOCUMENT 20 • CHANGE ORDER' 81994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 1 of 2 NATIONAL CONSTRUCTION LAW CENTER INC. CHANGE ORDER The Date of Substantial Completion, as specified in the Contract shall not change and shall remain May 25, 2001. Final Project Completion shall remain June 23, 2001. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract. OWNER ARCHITECT ' CONTRACTOR City of Grapevine Philips Swager Associates, Inc. T. W. Foster, Inc. /m 1 �t�) (1"t�) f 197,t6 20D OA M) (DA TE) (DATE) Approved by Staff Aukust 21. 2001 ?/ NCLC DOCUMENT 20' CHANGE ORDER' 81994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 2 of 2 0 , CHANGE ORDER This is CHANGE ORDER NO. 9 (Nine) to Contract dated MAY 30. 2000 for the construction of THE CITY OF GRAPEVINE PUBLIC LIBRARY EXPANSION Between T.W. FOSTER. INC. (Contractor) and CITY OF GRAPEVINE TEXAS (Owner). Pursuant to Paragraph 15 of the above referenced Contract, the Contractor is hereby directed to make the following changes in the Work: A. Provide labor and materials for installation of exterior exit door hardware for door ---------------------------------------------------------------------------------,--- 146A, in lieu of re -using existing hardware, complete in place: -------------------------------------- $3897.00 - - - B. Provide labor and materials to provide double sided monument sign, complete in ------------------------------------------------------------------------------------------------ place:- - - $2,740 00 C. Provide labor and materials to level the Phase II floor uneven spots, Cost is 105 -------bags x$130.19 per -bag, complete_in place--------------------------------------------------------- $13,669.95 D. Provide labor and materials to repair additional concrete flatwork and paving in -------the west -side parking area, complete in place:------------------------------------------------------- $4,008.00 E. Provide labor and materials repair EIFS at west exterior due to COG shrub _______removal and construction_demo,_complete in_place_---------------------------------------------------- $691.00 F. Provide labor and materials to install protective comer guards in Teen Zone area, complete in place------------------------------------------------------------------------------------ $412M G. Provide labor and materials for installation of baby -changing station including wall blocking and installation of sanitary napkin disposal, complete in place_ $411 M H. Provide labor and materials for Book Return cabinetry upgrade to slots and - - -enclosures, complete in place:---------------------------------------------------------------------------$443.00 i. Furnish and install solid wood cabinet base doors in lieu of already installed ------------------------------------------- laminated doors in Local History_Room, complete in place: _________________$751 --- 00 J. Furnish and install six (6) glass shelves in lieu of laminate shelves in the Local -------History_ Room, complete inplace:-------------------------------------------------------------------------$ 222 00 K. Fumish and place matching powdercoat trash receptacle adjacent to bench seating in front of book drop radius, per each unit: ------------------------------------------------- $1,369.00 L. Furnish labor and material to repaint one wall in Room #122, complete -in place: $167 00 M. Credit to City of Grapevine for reduction in number of bench seats at radius_ -$$46 00 NCLC DOCUMENT 20' CHANGE ORDER ` 81994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 1 of 2 0 E The Contract NATIONAL CONSTRUCTION LAW CENTER, INC. CHANGE ORDER TOTAL CHANGE ORDER AMOUNT: $28,234.95 The Contract Price as adjusted through Change Order No. 8 was: The Contract Price is hereby increased in the amount of: ice, including the effect of this Chanqe Order, shall be and is: $5,016,755.00 $28,234.95 1,044,989.95 The Date of Substantial Completion, as specified in the Contract shall not change and shall remain May 25, 2001. Final Project Completion shall remain June 23, 2001. Execution of this Change Order by the Contractor shall have the effect set forth in Subparagraph 15(d) of the above -referenced Contract. OWNER ARCHITECT CONTRACTOR City of Grapevine Phillips Swager Associates, Inc. T. W. Foster, Inc. By: By: By: (SIGNATURE) (SIGNATURE) (SIGNATURE) (TITLE) (TITLE) (TITLE) (DATE) (DATE) Approved by City Council: (DATE) NCLC DOCUMENT 20 * CHANGE ORDER * 81994 NATIONAL CONSTRUCTION LAW CENTER, INC., PO BOX 57308, ATLANTA, GEORGIA 30343 Page 2 of 2