HomeMy WebLinkAboutItem 16 - Emergency Sanitary Sewer Line and Storm Drain Line Relocation11TM 0 .�/ �
MEMO TO: HONORABLE MAYOR AND MEMBERS OF
THE CITY COUNCIL
FROM: ROGER NELSON, CITY MANAGER#!/
MEETING DATE: -OCTOBER 16, 2001
SUBJECT: EMERGENCY SANITARY SEWER LINE AND STORM DRAIN LINE
RELOCATION CONTRACT
RECOMMENDATION:
City Council consider adopting a resolution declaring an emergency and awarding a
construction contract to Wright Construction Company in the amount of $15,000.00 for the
relocation of a 6" sanitary sewer line and an 18" storm drain crossing Lot 14, Block 8,
Second Section of Placid Peninsula Addition that are currently outside of the dedicated
easement and in conflict with the building pad of a new home, authorize staff to execute said
contract, and take any necessary action.
FUNDING SOURCE:
Funds are available in the following accounts:
Funding Source Account
Amount
Award
Percent
Storm Drainage 116-48941-531-000002
$9,800
$6,800
43.6%
Utility Funds
95 Util Bond Interest 200-48940-534-1-000005SW
$12,700
$8,200
56.4%
TOTAL
$22,500
$15,000
100%
Budget
Amount
Award
Percent
Construction
$15,000
$15,000
66.7%
Testing
$2,500
11.1%
Contingency
$5,000
22.2%
TOTAL
$22,500
$15,000
100%
BACKGROUND INFORMATION:
The Second Section of Placid Peninsula Addition, located in Northwest Grapevine, was
platted in 1959. The City Of Grapevine installed sanitary sewer mains for this area in 1973.
Storm drainage was constructed after the installation of the sanitary sewer. The sanitary
October 10, 2001 1 :40PM
segment of line was designed to follow the contours of the land and crossed four lots in Block
8 between Mercury Drive and Peninsula Drive.
Recently, a builder set slab forms to begin construction of a house on Lot 14 of Block 8.
While preparing to make a sewer tap for the lot, the City crew noticed that the forms crossed
over the sanitary sewer main and subsequently informed the Development Services
Department about the situation. Public Works Staff has determined that a majority of the
sanitary sewer and storm drain line located in Lot 14 were installed outside the easement
dedicated by the owners in 1973.
Due to the fact that the sewer and storm drain lines were not discovered until the builder was
on site and beginning construction, the normal bidding process for construction of this type
will result in a delay for the builder. The City Attorney has reviewed the situation and agrees
that this case qualifies as an emergency and that the City should contract for this relocation
as quickly as possible.
Due to the depth of the sanitary sewer main, city personnel are unable to perform the
relocation work. Staff has negotiated a contract with Wright Construction Company to
perform the work with reasonable unit costs considering the emergency nature of the work.
Staff recommends approval.
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O:�A.GENDA\70.16-01lSanitarySexer[.ine_Ert�gency_Cornract
October 9, 2001 4:50PM
1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DECLARING AN EMERGENCY TO
COMPLETE THE NECESSARY CONSTRUCTION WORK
TO RELOCATE AN EXISTING 6" SANITARY SEWER AND
18" STORM DRAIN LINE IN CONFLICT WITH HOME
BUILDER FOUNDATION IN PROGRESS IN THE SECOND
SECTION OF PLACID PENINSULA ADDITION;
AUTHORIZING EXPENDITURES FOR THE COMPLETION
OF SAID WORK; AWARDING A CONTRACT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, a home builder has begun construction of a house on Lot 14, Block
8 of the Second Section of Placid Peninsula Addition; and
WHEREAS, the City has an existing 6" sanitary sewer line and an existing 18"
storm drain line located outside the existing 10' utility easement that conflicts with the
proposed house plans; and
WHEREAS, delays by the City in relocating these lines result in delays to the
° homebuilder, and
WHEREAS, services and material purchases related to the completion of the
work must be accomplished expeditiously in order to complete the work in as timely a
manner as possible, and if not accomplished expeditiously will result in a greater
expense to the homebuilder and potentially the City; and
WHEREAS, the City Council finds and concludes that an emergency exists that
requires the immediate appropriation of funds to preserve the property of the City, to
protect the public health and safety of the City's residents and to preserve the safety of
the City and its citizens; and
WHEREAS, this emergency obligates the City to complete the work in the most
efficient, economical manner; and
WHEREAS, the City Council finds and concludes that the citizens are best
served by the City completing the work without the necessity of accepting additional
competitive bids pursuant to Chapter 252, Texas Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, THAT:
Section 1. That all matters in the preamble are found to be true and correct
and are incorporated into the body of this resolution.
Section 2. That the City Manager, or his designee, is authorized to expend up
to a total amount not to exceed $15,000.00 to relocate the 6" sanitary sewer and 18"
storm drain lines in conflict with the house project.
Section 3. That the City Manager, or his designee, is authorized to enter into
an agreement for the relocation of the 6" sanitary sewer and 18" storm drain lines with
Wright Construction Company in an amount not to exceed $15,000.00.
Section 4. This resolution shall take effect from and after its date of passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of October, 2001.
ATTEST:
RES. NO. 2