HomeMy WebLinkAboutItem 15 - NE Transportation ServiceMEMO TO:
FROM:
MEETING DATE:
SUBJECT:
RECOMMENDATION:
CG ITEM . !S
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
ROGER NELSON, CITY MANAGER��Ci N `
AUGUST 20, 2002
YMCA CONTRACT FOR NORTHEAST TRANSPORTATION
SERVICE (NETS)
City Council to consider a resolution approving a contract with the YMCA of Metropolitan
Fort Worth to provide transportation services on behalf of the Northeast Transportation
Service (NETS) member cities and authorizing City Manager to take any necessary
action relative to same, including the execution of any additional documents necessary
for the NETS program.
FUNDING SOURCE:
This contract will be funded by through a Federal Transit Administration Grant, state and
local funds. The program expenses are approximately distributed as follows:
50% Federal Grant
25% State Grant
25% Local City and YMCA contributions.
The City portion is budgeted on a per capita basis and the City of Grapevine's portion
will continue to be approximately $19,000 and is budgeted in account 100-4686-120-1.
BACKGROUND:
On November 6, 2001 a City Council resolution authorized the City Manager to apply for
federal grantee status on behalf of the Northeast Transportation Service (NETS)
member cities. NETS is a transportation service for senior citizens and persons with
disabilities that live in the member cities, Grapevine, Hurst, Euless, Bedford, Colleyville,
North Richland Hills, Haltom City, and Keller. Richland Hills also contracts for NETS
through its transportation provider, the Fort Worth Transportation Authority.
The Federal Transit Administration required an open procurement process as part of the
grant application. Per state law, a public notice was placed in the Fort Worth Star -
Telegram on June 12 and 19, 2002. One vendor, The YMCA of Metropolitan Fort
Worth, submitted a proposal. The YMCA has provided service for the NETS program
since its inception in 1991.
August 15, 2002 (7:34AM)
Worth, submitted a proposal. The YMCA has provided service for the NETS program
..............
im since its inception in 1991.
Staff from the NETS member cities have been meeting on a regular basis over the last
several months to determine what can be done to help the YMCA improve the service
level of the NETS program. One area of concern is the aging fleet of the program. Many
of the vans used are over 10 years old and have exceeded their useful life. One new
van has been acquired recently and another van is on the way. The member cities will
work with the North Central Texas Council of Governments and the Federal Transit
Administration to try and procure capital grants for more vans and computer equipment.
The contract is for a two year term. The first year will reimburse the YMCA for operating
expenses incurred in FY 2002 . The second year will cover operations for FY 2003.
The contract is renewable for five one year terms upon the mutual consent of all parties.
Staff recommends approval.
WX
E
August 14, 2002 (2:35PM)
COOPERATIVE AGREEMENT
This Cooperative Agreement
Grapevine, Texas (hereinafter referred
established under the laws of the State
Worth (hereinafter "Provider") for the pry
and disabled persons in Northeast Ta.
described below.
is entered into between the City of
`o as the "City"), a public municipal body
of Texas, and YMCA of Metropolitan Fort
vision of transportation services to elderly
rant County, Texas, as more specifically
On the date the authorized City of Grapevine, Texas, official signs this
Cooperative Agreement, the City awards financial assistance in support of the
Project described below. Upon execution of this Cooperative Agreement by the
Party named below, the Party affirms this award, and enters into this Cooperative
Agreement with the City. The Project is defined as the scope of services included
in the City of Grapevine Application Package: Transportation Services, along with
Provider's Proposal to Application #0402-2002. The following documents are
incorporated herein by reference and made part of this Cooperative Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(8), October 1,
2001, [http://www.fta.dot.gov/library/legal/agreements/2002/ma.html]; and
(2) Any notification containing special conditions or requirements, if issued; and
(3) City of Grapevine Application Package: Transportation Services; and
(4) Provider's Proposal to Application #0402-2002.
By entering into this Cooperative Agreement, Provider agrees to provide
transportation service to elderly and disabled persons in Northeast Tarrant County,
Texas, in accordance with the following specific terms and requirements:
1. Provider shall provide the services required herein for an amount from City
not to exceed $260,000.00 per year. The obligations of the CITY in this Agreement
are subject to the receipt of sufficient funding from the U.S. Federal Transit
Administration. If such funding is not provided by the U.S. Federal Transit
Administration, both parties to this Agreement are relieved of any further obligation
to the other. All payments to be made by City under this Agreement are subject to
the requirements contained in the Federal Transit Administration Master
Agreement, referenced hereinabove.
2. Provider shall obtain matching funds in an amount equal to $272,000.00
per year. The total cost and funding of Provider's services under this Agreement
shall be $532,000.00 per year. Any payment to be made to Provider under Section
1. herein is subject to City's receipt of proof of Provider's compliance with this
matching requirement.
3. Provider shall provide services in accordance with the Application Package
from the City of Grapevine entitled City of Grapevine Application Package:
Transportation Services (the "Application"). Provider further agrees to be bound by
and comply with the commitments made in Provider's Proposal to Application
#0402-2002. Lastly, Provider shall provide its services under this Agreement in
accordance with the Federal Transit Administration Master Agreement referenced
hereinabove.
4. The indemnification provided for in Section 1.12 of the Application shall
apply to all conduct and activities of Provider pursuant to this Agreement.
5. Provider shall comply with all provisions of any document incorporated
herein by reference above, and execute any such document if required therein.
6. The term of this agreement shall be from October 1, 2001, through
October 1, 2003. This Agreement is renewable for up to five (5) additional one (1)
year periods upon the mutual agreement of the parties.
Signed and executed on this
YMCA of Metropolitan
Fort Worth
ATTEST:
City Secretary
City Attorney
day of 2002.
City of Grapevine, Texas, a Texas
municipal corporation
City Manager
CORPORATE ACKNOWLEDGMENT:
The State of Texas
County of
Before me, the undersigned, on this day personally appeared
of the YMCA of
Metropolitan Fort Worth, proved to me through the presentation of a valid Texas
Driver=s License to be the person whose name is subscribed to the foregoing
instrument and acknowledged to me that he/she executed the same for the
purposes and consideration therein expressed. Mr./Ms.
furthermore attested that he/she is signing this in his/her
capacity as of YMCA of Metropolitan Fort Worth, and
that such capacity makes his signature valid to bind the YMCA of Metropolitan Fort
Worth.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
.2002.
Notary Public in and for the State of Texas
My Commission Expires:
Seal:
0 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS APPROVING A CONTRACT WITH THE
YMCA OF METROPOLITAN FORT WORTH TO PROVIDE
TRANSPORTATION SERVICES ON BEHALF OF THE
NORTHEAST TRANSPORTATION SERVICE, AUTHORIZING
THE CITY MANAGER TO EXECUTE SAME AND RELATED
DOCUMENTS AND DECLARING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine (the "City") is a member City in the Northeast
Transportation Services group ("NETS") which provides transportation services to the
elderly and disabled; and
WHEREAS, the City Council has agreed by resolution to allow the City to serve
as the grantee of federal funds from the Federal Transit Administration for the NETS
program; and
WHEREAS, the City has sought and received proposals for the provision of the
NETS services, in accordance with all applicable State, local, and federal law; and
WHEREAS, the most favorable response to the application was submitted by the
YMCA of Metropolitan Fort Worth; and
WHEREAS, the City wishes to execute an agreement with the YMCA of
Metropolitan Fort Worth, subject to the receipt of federal funding; and,
WHEREAS, the City may be required to execute additional, ancillary documents
as part of the NETS program which will not incur any additional, unbudgeted costs to
the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, THAT:
Section 1. That all matters in the preamble are found to be true and correct
and are incorporated into the body of this resolution as if copied in their entirety.
Section 2. That the City Manager is authorized to execute a contract with the
YMCA of Metropolitan Fort Worth to provide transportation services on behalf of the
Northeast Transportation Service (NETS) member cities.
Section 3. That the City Manager, or his designee, is authorized to execute
additional documents necessary for the implementation of the services to be provided
by the YMCA of Metropolitan Fort Worth, provided that such documents do not subject
the City to any additional, unbudgeted costs.
Section 4. That this resolution shall take effect from and after its approval.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of August, 2002.
ATTEST:
FMJIWROT• _� • •�
RES. NO. 2