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HomeMy WebLinkAboutWS Item 01 - Corps of Engineers Leases MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: OCTOBER 14, 2002 SUBJECT: WORKSHOP — CORPS OF ENGINEERS LEASE ISSUES This workshop will provide staff with the chance to discuss the various policy issues surrounding the City's lease of all Corps of Engineers property within the city limits. As you will recall from the September 17 h meeting, the City has entered into a six month lease with the Corps that will provide us with the chance to review operations at the lake in order to determine if a 25 year lease for the properties is in the City's best interests. The Corps is in the process of leasing all of its properties around Lake Grapevine to the adjacent municipalities. This is a trend that is national in scope for the Corps. The property included in the six month lease consists of 769 acres, 61 campground sites, one cabin, two pavilions and 10 boat ramps. At this time the City is operating the parks sites through private contractors. Staff is pursuing two distinct avenues for the future operations of the parkland: city operated and contracted operations. The question of public or private operations of the park is one of the critical issues that we are looking for direction on from Council. The fees charged for the various amenities at the lake are another set of issues that will have to be addressed in the coming months. The Golden Age Passport that provides seniors with 50% discounts at campgrounds across the United States, annual passes to boat ramps, daily fee parks, camping fees and other possible fees are all important to our ability to operate the lease area without having to subsidize the operations from the General Fund. In addition to the fees, there is the issue of differentiating between Grapevine residents and non-residents in the fee structures. Other communities that have assumed Corps properties have also generated revenues through the development of commercial properties on the lake. Lewisville began leasing Corps lands in 1957 and over time has developed revenue sources such as a marina, a boat dealer and a restaurant. We are currently negotiating with the local Corps office for similar considerations in the future. Included in the documentation for your review is the packet from the September 17tn meeting, a comparison of facilities, fees and revenue sources for the cities of Lewisville, Highland Village and The Colony and an article from the Dallas Morning News regarding the Golden Age Passport. Doug Evans and I are looking forward to discussing these issues with you Monday evening. If you would like any additional information prior to the meeting, please let me know. October 11,2002 (9:41AM) \ip �E MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL tj FROM: ROGER NELSON, CITY MANAGER MEETING DATE: OCTOBER 14, 2002 SUBJECT: CORPS OF ENGINEERS PROPERTY BACKGROUND: At the September 17, 2002 Council meeting, the City Council approved a six month lease agreement with the Corps of Engineers for property at Lake Grapevine with an option to renew the lease for a period of 25 years. The total acreage that is available for lease is approximately 769 acres. This includes 188 acres at Meadowmere Park, 452 acres at Oak Grove Park and 129 acres at Silver Lake Park. Included in the proposed lease are 10 boat ramps, 89 picnic sites, one large picnic pavilion, several restroom facilities, playgrounds and a campground with 61 camping sites. The Council also approved agreements with contractors for fee collection at the boat ramps and campground and for the gate attendants at the campground. Since Corps officials contacted staff several months ago regarding the potential lease, staff has done much research on what the cost of maintenance will be and what the potential is for revenue. Attached is a financial analysis of the Corps property. You will notice that the proposed revenues exceed estimated expenditures for FY 2002-2003. The Corps has agreed to pay all utilities for the next fiscal year for a cost savings of over $50,000. Also, to be able to keep services at the parks at the same level, staff can amend contracts with existing City contractors to include open field mowing, litter pickup and restroom cleaning for all three parks. Initially, staff recommends that the fees for camping and boat ramp usage remain the same as is being currently charged by the Corps. Staff will present a recommendation on fee modifications for Council consideration by the end of this year. The goal is to have revenues equal to or greater than expenditures for the property the City is considering leasing from the Corps of Engineers. Attached are maps of the three park areas showing what acreage the City currently leases from the Corps of Engineers and what acreage the City Council approved at the September 17tn meeting. Also attached is a list of facilities at each park and what the condition of the facility is. Finally, attached is a survey staff did this week with area cities that have taken over management of Corps of Engineers property and an article that was in the Dallas Morning News on October 6t" regarding senior discounts on Corps property. DE October 11, 2002(10:26AM) w z y o 0 0 do , . i J � d �K Q ?N „ V. s { f a , 5-. , , .1 d@Sow p f�� w a , JOINT SURVEY AND INSPECTION OF CONDITION OF GOVERNMENT LEASED PROPERTY Ir-O Anr- -12 1. if considered necessary,use a separate ENG Form INSTRUCTIONS 3143a for each room surveyed. and interior details of buildings;service facilities;inventory of machinery and equipment;miscellaneous items and general 2. Additional sheets may be attached for physical remarks to otherwise covered in section 11 of this form or on ENG characteristics of land and buildings:exterior Form 3143a. ADDED INSTRUCTIONS(Overprint,if desired) Section I--PROPERTY DATA AND CONDITION AGREEMENT _DATE OF—SURVEY LEASE NO. LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN 17 Aug 02 ACTIVITY Meadowmere Park TOTAL LEASED BUILDING AREA(Square feet) DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2 vault toilet or change house shelter Fair/Poor 2.6 miles of paved roads and .5 mile of unpaved road, with parking areas Poor 1 fee collector building/entrance gate station Good 1 boat ramp with parking spaces Good 28 cooking grills Fair 1 swim beach with 23 buoys Good I playground w/equipment Good 2 basketball goals Fair 1 volleyball court Poor 2 honor vault collection stations Good 1 water fountain Good 1 courtesy dock Good I rock well house 26 tables with shelters Fair 13-Good, 15-Poor 48 signs (park&traffic signs w/various legends &wording) 6 miles pipe rail fencing Good 7 security lights Fair 5—Good, 2-need bulbs JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We,the undersigned,jointly made a survey and inspection of the condition of the property mentioned above. We agree that as of the date of survey,the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY IS INDICATED ON THE REVERSE SIDE OF NO.OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF 0 OWNER ❑J LESSORILESSEE 0 AGENT — NAME,TITLE,AND SIGNATURE OF U.S.GOVERNMENT REPRESENTATIVE ADDRESS — ORGANIZATION ENG FORM 3143, 1 JUN 60 Exhibit C 33 l � ,4 Aµ•4a� � � �� 4� :� S ` it L�U t t ~r ,' V ``� �,+�, ,iy. ,e ��la Sri.• } i r yN+ 1 c� wi a "+� � S a k 7"Mug �o kA 91 If 'r"L L yl 14, .t sA 4� t to 1 •k}is_., � F rat' �' "'' "d k t ' ,R�..,a. ,tt t�J .r1 9'st',rt l l n 4 i F, � v".�gd � xs j! 71 t y AR Ot � ` 77Me \ zti ` IN "�. a t ztu`t�t #J i W,. y ;`. JOINT SURVEY AND INSPECTION OF CONDITION OF GOVERNMENT LEASED PROPERTY ER 405-1-12 1. If considered necessary,use a separate ENG Form INSTRUCTIONS 3143a for each room surveyed. and interior details of buildings;service facilities;inventory of �n machinery and equipment;miscellaneous items and general 2. Additional sheets may be attached for physical remarks to otherwise covered in section II of this form or on ENG characteristics of land and buildings:exterior Form 3143a. ADDED INSTRUCTIONS(Overprint,if desired) Section I—PROPERTY DATA AND CONDITION AGREEMENT DATE OF SURVEY LEASE NO, LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN 17 Aug 02 ACTIVITY TOTAL LEASED BUILDING AREA(Square feet) Oak Grove Park DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2.5 miles of paved roadway with parking Fair 20 picnic tables (steel) Good 43 picnic tables (concrete) Fair 43 picnic table shelters Fair 7 drinking fountains Good 45 elevated cookers Fair 3 security lights Good 2 playgrounds w/equipment Good 4 vault toilets Fair 1 volleyball court(sand) Good 1 basketball goal Fair 1 group pavilion Good 1 horseshoe pit Good 7 boat ramps Good 2 courtesy docks Good 5 miles pipe rail fencing Fair %2 mile guard post and cable fencing Fair 183 signs (63park& 120 traffic signs w/various legends&wording) Good/Fair JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We,the undersigned,jointly made a survey and inspection of the condition of the property mentioned above. We agree that as of the date of survey,the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY IS INDICATED ON THE REVERSE SIDE OF NO.OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF ❑OWNER ❑LESSOR/LESSEE ❑AGENT NAME,TITLE,AND SIGNATURE OF U.S.GOVERNMENT REPRESENTATIVE ADDRESS ORGANIZATION ENG FORM 3143, 1 JUN 60 Exhibit C-1 NO F r-F"d x � .., � tfrt�,'ttlt ` qj W A y l b l f �q �k T Jim } 'PT,w 1 tle t4\ S, t1Pt TT u "A, ,7 IPA v }"tl� $t1�t ,` �.u �. '.tlx t�� `4t g'W'ad>x F low t 1 t is t WC, C?� �r it , d ¢ 4bat r u' e a fit. x � y w-- M Y„Y n ` t V # Fnftr 4 ivy {� 4 ..3�w....,..F .3 G tl NY q r dl Xv s . ra "fit" kj �.,a �, :� �� JOINT SURVEY AND INSPECTION OF CONDITION OF GOVERNMENT LEASED PROPERTY INSTRUCTIONS 1. If considered necessary, use a separate ENG Form 3143a for each room surveyed. and interior details of buildings;service facilities;inventory of machinery and equipment;miscellaneous items and general 2. Additional sheets may be attached for physical remarks to otherwise covered in section II of this form or on ENG characteristics of land and buildings:exterior Form 3143a. ADDED INSTRUCTIONS(Overprint,if desired) Section I-PROPERTY DATA AND CONDITION AGREEMENT DATE OF SURVEY LEASE NO. LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN 17 Aug02 ACTIVITY TOTAL LEASED BUILDING AREA(Square feet) Silver Lake Park DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2.5 miles of paved roadway with parking Good 79 picnic tables (45 concrete, 11 steel frame, &23 wooden) Fair, some w/minor damage. 70 picnic table shelters (56 metal& 14 wooden) « 73 fire rings OK-usable condition 73 cooking grills Good 57 lantern hangers Good 71 overnight campsites(64 w/electric, 6 w/o electric, 1 group site) Good 1 screened overnight camping shelter Good 1 rock park entrance gate house w/a/c unit Fair 2 honor vault pay stations Good 2 sanitary dump station Good/Poor 2 boat ramps Good 2 courtesy docks Good 1 fishing dock Fair 3 restrooms(2 rock& Ibrick(2 waterborne& 1 vault}) Good/Fair 3 drinking fountains Good 1 volleyball court Fair 1 playground w/equipment Good 1 horseshoe pit Good 1 traffic counter Fair 2 well houses (1 rock& 1 metal.) Fair 1 rock laundry building Fair 98 signs (park&traffic signs w/various legends &wording) Good/Fair--Most OK, some are faded 1 storage building Good Approx. 2 miles of fencing (rock,wood, pipe rail, chain link and guardrail) Fair--Some rust&/or broken welds 2 security lights 1-Good, 1-Fair JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We,the undersigned,jointly made a survey and inspection of the condition of the property mentioned above. We agree that as of the date of survey,the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY lS INDICATED ON THE REVERSE SIDE OF NO. OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF ❑OWNER ❑LESSOR/LESSEE ❑AGENT NAME,TITLE,AND SIGNATURE OF U.S.GOVERNMENT REPRESENTATIVE ADDRESS ORGANIZATION ENG FORM 3143, 1 JUN 60 Exhibit C-2 FACILITIES CORPS PARK CAMPGROUND CABINS PAVILIONS BOAT a� ACREAGE SITE$ RAM-E 'z Highland Village 150 51 0 31 2 Lewisville 850 125 0 1 3 The Colony 1,500 50 38 1 1 Grapevine 1,350 61 1 21 10 Note: Acreage is approximate. New lease is approximately 770 acres. Grapevine acreage includes Opryland Corps property. FEES BOAT PARK ENTRANCE/ RAMP PICNIC PAVILION CITY CAMPING FEES SENIOR DISCOUNTS DAY USE FEES FEES ANNUAL PASS FEES Highland Village $16 30 amp Honor Golden Age Pass $3 per vehicle+$1 $3 $30 Nov.-Dec. $125 day/small Note: Revenue $18 50 amp per person $45 Jan.-Oct. $150 day/large for 9 months *includes passes Lewisville $16 30 amp 50%off for 60 over $3 residents $5 $25 residents $50 per day $18 50 amp $10 non-residents $50 non-residents The Colony Waive$5 entrance fee $5 per vehicle Included in $35 residents $50 per day $13 30 amp+ for 62 over Park Entrance $40 non-residents $5 per vehicle Revenue $25 cabins Grapevine $15 campsites Honor Golden Age Pass N/A $3 $25 $70 small $19 cabin *includes 4 camping sites $130 per day-large REVENUE (Approximate for last fiscal year) BOAT TOTAL PARK ENTRANCE/ RAMP ANNUAL PAVILION REVENUE CITY CAMPING FEES DAY USE FEES FEES PASS RENTALS OTHER Laaam1 Highland Village $90,000 $10,000 Included in Park $4,000 $3,000 N/A $107,000.00 Entrance Annual Pass Revenue Lewisville $168,000.00 $232,000.00 $37,000.00 Included in $3,000.00 $91,000-3%gross $753,000.00 Park sales,Eagle Point Entrance/Day Marina Use Fees $155,000-1/5% gross sales;Slalom Shop Boats $67,000-3%sales; Sneaky Petes The Colony $128,000.00 $113,000.00 Included in day use $62,000.00 $5,900.00 $10,000 Lease. $330,900.00 fees Tribute Golf $12,000 Lease Blue Sky Sports Grapevine $130,000.00 $8,070.00 $25,000 including See Boat $9,000.00 N/A $172,000.00 Annual Passes Ramp Fees atta CIO.qRAPEWNE .Seniors COELEYVILLE '- G P'EVINE • sourLAKE €', c .ea :r, ! I � N v � ? ' - •*�. . .` ., �'. r ,,northeasftarrantmarninggews�Gohl; Sundae:(ets6e6, raff . or 'Seniors n t eserve City-corps lake lease leaves some concerned. 1 card discounts about Golden Age card. . By J.,UME JORDAN Continued from Page 1S vation service; so I don't know signed the petition,'said Ed Hav- Staff Writer how that factors in.That's one of ran,a member of the group. A group of residents is. de-: tired life for many seniors who use many factors we have to deal ewtry to mo ' e people ice manding that Grapevine keep giv- Grapevine and surrounding lakes. with.,, Guy McCraccken to'advocate vari- in'g senior'discounts if the city The city of Grapevine has en.- Mr. McCracken said he.had ous senior issues,' Mr. Havran takes over park services now oper tered into a six month lease with contacted Mr. Barton's office as said. "This golden pass thing has' `ated bythe federal government. the. corps and will determine well as the corps about his.con= been in business for years and I The Golden Age Passport offers whether to extend the lease once terns: _ have used mine and when we seniors a 50 percent discount at `staff has evaluated whether it's ` "Negotiations are at work bought them wewere under the ,park facilities operated by the U.S. economically viable. ' right now,7 he said.'We might in impression it would last a life Army Corps of Engineers in- The card issue is one area the fact have the privilege of main- time..The.'committee, itself has eluding boat ramps and camping city is exploring,said CityManag- taining our lifetime guaranteed not endorsed anything. Were all re- er Roger Nelson. . Golden Age permits. The only for Guy doing what.he's doing." grounds. But with:Grapevine ily 'We have to evaluate first,what other thins we can do is-sue to Mr.Havran said the Northeast. Gently: agreeing to temporarily , they do for us;iftheybring people ensure the federal law is carried Senior Leadership group would Tease rnore than 700 acres of corps to the park that otherwise would throw h' properties, some seniors are con- g not be associatedwith any litiga- cerned the city will no longer hon- not be there, there's a value in tion although group members that," he said. "But if that's just . No control on fees ' or the discounts: j might be involved on their own. "We're .very concerned," said money down the hole,'we have to But once the corps leases "They would not go to court t Guy McCracken,71,of Grapevine, look at what s.the best business property to a city the fees the cit- over anything, he said of the Mr.McCracken has launched a decision of running that park." ies charge are.out of its control, group's nonpolitical stance on is- petition and letter-writing cam Contractor a111SSUe said Randall Mayne,lake manag sues."If they want`to litigate,fine. paign to Rep. Joe Barton, R-En er at Lewisville and Ray Roberts But it won't be under the'label of nis,.demanding that the govern- Mr.Nelson said the city also is lakes, and manager of recreation Senior Leadership Northeast. considering whether to contract and natural resources at those Mr.Havran said he has signed ment uphold the seniors rights someone'to run the ark. lakes and,Grapevine evine Lake. the petition. with the passports and threaten- p p ink litigation He has more than "There's also the possibility of--; "It's up to their discretion what "I'm in favor of the govern- it being run b , a contractor. In the want to do,"he said. "The ment doing what the 54 signatures and continues to cu•- g y y y g they promised culate the petition.' that case we'll have to let them run can honor it or not honor it." when-I bought my.Golden Age "One of the things that'seniors , their_business,"hesaid. Mr. Mayne said he hadn't re- pass," he said. "I was under the do is they have the time to go to the The corps,was using anational ceived-many calls about the issue. impression it`would last a life- paxks . and "go fishing, Mr. reservation system where if some- "If they're local, I would timer A number of people said McCracken.said."Some of us Have one showed up using a card; it strongly suggest they contact the, [the government]..ought to five. recreational vehicles and boats. could actually lose money in some city and lobby them,"Mr.Mayne up to its promises." We move to places,like Grapevine cases.. said. Mr.McCracken is sending the because.that's where the,lake is. For ,example, if, .admittance Grapevine will honor annual petition to Mr.Barton in hopes he Governments oftentimes don't costs $10, and the passport al- passes and reservations made can help them maintain use of the think things through. They pass lowed the person to get imfor$5, with those passes through the na Golden Age cards. laws that are favorable to seniors the carps—because of fees it paid tional registry through Dec.31 as Samantha Jordan, deputy thentake it back." to the national reservation center part of its lease terms. But those chief of staff for Mr..Barton, de- The Golden Age Passport cards —eight end up paying out$7., passes are a different type of pass .clined to comment, saying that are purchased for a one-time,$10 `They lost$Z, he said."That's not specific to seniors. the office doe's not comment on charge by seniors 62 or older.They not the real numbers, but.that Several members of the Senior pending matters. have been _a way of re- type of situation is not one I can Leadership Northeast group, a justify or recommend to council committee of the Colleyville Area E T iijordan@dallasnews.com See SENIORS Page,6S We don't have the national reset- Chamber of Commerce, have or call 817-410-9602,ext.4967.