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HomeMy WebLinkAboutItem 03 - NCTCOGMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER )o MEETING DATE: NOVEMBER 5, 2002 SUBJECT: NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENT INTERLOCAL AGREEMENT RECOMMENDATION: City Council to consider approval of an Interlocal Agreement allowing the City of Grapevine to participate in the Expanded Regional Stormwater Management Program with the North Central Texas Council of Governments (NTCOG), and authorizing the City Manager as signatory, and take any necessary action. FUNDING SOURCE: Funds are available in Account number 116-43301-535-1 Stormwater Drainage Utility System BACKGROUND: The City of Grapevine has participated with the North Central Texas Council of Government in the regional effort to prepare Cities to comply with the Environmental Protection Agency Phase II Stormwater Rule for the past five years. The Environmental Protection Agency signed a rule that requires Cities to develop a program and permit to minimize stormwater pollution. The rule has been in effect for Cities larger than 100,000 for the past six years. Cities under 100,000 in population, such as Grapevine, are required to develop a program and file for a stormwater permit by March 2003. The Council of Governments will assist Cities in development of the permit and program to address stormwater pollution. Grapevines' cost is $3,100 for the 2003 -work program. The Interlocal Agreement is for a 5 -year period. Staff recommends approval of the Interlocal Agreement. MS/ms O:\agenda\11502\NCTCOG_agm. October 30, 2002 (12:55PM) THE STATE OF TEXAS THE COUNTY OF TARRANT INTERLOCAL AGREEMENT FOR EXPANDED REGIONAL STORM WATER MANAGEMENT PROGRAM THIS INTERLOCAL Agreement ("Agreement") effective October 1, 2002 through September 30, 2007, is entered into between the City of Grapevine, a municipal corporation duly incorporated under the Constitution and laws of the State of Texas acting by and through its respective City Council; the North Central Texas Council of Governments ("NCTCOG"), a political subdivision of the State of Texas acting by and through its Executive Board; and other governmental entities consenting hereto, WITNESSETH WHEREAS, pursuant to the Interlocal Cooperation Act, Texas Government Code, Chapter 791, as amended (the "ACT"), cities, counties, special districts and other legally constituted political subdivisions of the State of Texas are authorized to enter into interlocal contracts and agreements with each other regarding governmental functions and services as set forth in the Act; and, WHEREAS, NCTCOG has been coordinating a Regional Storm Water Management Program with local governments to gather data and information, perform analyses, and develop programs to address storm water quality issues affecting the waters of North Central Texas, including the preparation of permit applications to the Texas Commission of Environmental Quality for the control of municipal separate storm sewer system discharges; and, WHEREAS, the inclusion of other entities in an expanded regional strategy to address storm water quality issues will benefit not only the new participants, but also those that have been participating in the regional program in the past; and, WHEREAS, the parties to this Agreement understand that entering into this Agreement in no way obligates any party to participate in any joint project without the express approval of the party; NOW, THEREFORE, for and in consideration of the promises and the mutual covenants herein contained, and subject to the conditions herein set forth, the parties hereto covenant, agree and bind themselves as follows: ARTICLE 1. - PURPOSE OF AGREEMENT The purpose of this Agreement includes, but is not limited to, accomplishing the following objectives: • Assist with the development of an expanded, comprehensive and coordinated regional strategy for managing storm water in North Central Texas. The work plan for Fiscal Year 2003 is attached to this Agreement as "Exhibit A". The work plan will be amended and approved each fiscal year. • Identify and facilitate opportunities for regional cooperation that will assist participants in meeting state and federal requirements for improving water quality. • Assist with development of annual storm water management plans and programs, discharge monitoring reports, and performance reports -- as may be required by USEPA and/or state agencies. • Identify and pool local funds for joint projects among two or more parties where interest is not shared with all participants. • Provide regular forums for communication and discussion to share and advance ideas on the regional strategy and to share up-to-date information — such as new state and federal regulations on water quality related issues; examples of storm water permits and programs from across the state, USEPA Region 6 and elsewhere; and to present cooperative successes whenever opportunity arises at state and national conferences. • Continue the cooperative monitoring program — initially funded by Phase I participants for implementation of a regional monitoring network to meet permit requirements; analyze and report monitoring results; and explore opportunities for an expanded cooperative monitoring program in future years to address future needs. • Coordinate training opportunities — such as the Construction Inspector Training program emerging through NCTCOG and other opportunities as they arise. • Conduct a regular review and amendment process -- such as for the Construction BMP Manual. • Continue to use NCTCOG's Regional Geographic Information System capabilities to address special needs upon request — such as delineating watersheds and subwatersheds, tracking illicit connection/illegal dumping remediation activities; accessing new data coverages, and/or mapping storm drain outfalls and storm sewer systems. • Engage consultant assistance, as necessary and as requested by participants, to conduct more detailed technical studies on selected issues. • Undertake other activities relating to the Regional Storm Water Program as identified by the Regional Storm Water Management Coordinating Council. ARTICLE 2. - ADMINISTRATIVE AND POLICY STRUCTURE 0110 The administrative and policy structure under this Agreement is as follows: A Regional Storm Water Management Coordinating Council will provide policy guidance for the cooperative program and make recommendations to the governing bodies of the parties. Due to their heavy involvement in NPDES permitting activities, both past and present, and their larger geographic coverage, each of the nine NPDES Phase I parties to this Agreement will be entitled to appoint one senior staff as a voting representative to the Regional Storm Water Management Coordinating Council. Four major watershed areas have been delineated in the region that encompass the Metroplex local governments. Additional participants in the regional program can appoint up to three voting representatives from their respective watershed area to the Regional Storm Water Management Coordinating Council. NCTCOG will be a non-voting member on the Council. Regional Storm Water Management Coordinating Council Arlington, Dallas, Fort Worth, Garland Irving, Mesquite, Piano, TxDOT-Dallas Co., 3 Representatives from each of TxDOT-Tarrant Co_ 4 watershed areas The Regional Storm Water Management Coordinating Council may appoint whatever additional supporting subcommittees it deems necessary and desirable. NCTCOG will be the administrative agent under the Agreement pursuant to the Intergovernmental Cooperation Act. NCTCOG will submit an annual coordinated Work Program and Budget for Regional Storm Water Management Coordinating Council approval. The Coordinating Council will approve the basis for determining the annual share of contributions for NCTCOG administrative and technical services by each party with cost allocations to be determined through Coordinating Council consensus. A separate "Authorization Letter(s)" for each consecutive fiscal year from October 2002 through September 2007, will be obtained for administration and implementation support of storm water related activities included in this Agreement. Funding and cost share allocations for fiscal year 2002 as approved by the Coordinating Council are attached to this Agreement as "Exhibit B". • Each work element beyond NCTCOG administrative and technical services will be cost shared by one or more interested parties to this Agreement under whatever basis is appropriate to that work element. The cost for any additional NCTCOG support beyond the annual administrative and technical services will also be incorporated into the work program. • This Agreement in itself does not obligate participating parties to cost -share any work elements proposed as part of the annual work program. Annual funding commitments for participating parties will be secured separately from this Agreement as part of the annual process for developing a work program and budget. • This Agreement is recognized as a supplemental level of service, and is not intended to duplicate or diminish the products, assistance, representation, or services received by participating entities through NCTCOG membership. • The Regional Storm Water Management Coordinating Council may seek funding and approve cooperative planning and/or implementation activities among the parties, with state and federal agencies, and with any other public or private entities to accomplish the purposes of this Agreement. • In accordance with the Interlocal Cooperation Act, the parties will make payments for services rendered under this Agreement from available current revenues. ARTICLE 3. - ADDITIONAL PARTIES Additional political subdivisions within or serving the North Central Texas region may become parties to this Agreement by approving the terms and conditions of this Agreement and affixing hereto the signature of its authorized representative indicating the date of approval of this Agreement by said entity. ARTICLE 4. - RENEWAL AND AMENDMENTS This Agreement will be in effect for one year from the effective date of this Agreement, and will be considered automatically renewed for each succeeding year through the year 2007. A party may withdraw from this Agreement, through a vote of its governing body, provided that it has notified the Executive Director of NCTCOG of such action in writing at least 60 days before its intended withdrawal date. Amendments may be made to this Agreement upon the approval of the governing bodies of all parties to this Agreement. ARTICLE 5. - SEVERABILITY CLAUSE If any provision of this Agreement or any application hereof shall be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions and applications shall not in any way be affected or impaired thereby. ARTICLE 6. - GOVERNING LAW This Agreement shall be construed in accordance with and governed by the laws of the State of Texas. ARTICLE 7. - INDEMNIFICATION It is agreed that no party to this Agreement shall be responsible for the acts of another party to this Agreement, and each party participating herein indemnifies, releases and holds all other participating parties harmless for all acts of its own officers, officials, agents and employees acting hereunder, to the full extent permitted by law. ARTICLE 8. - MISCELLANEOUS It is expressly understood and agreed that in the execution of this Agreement, neither the parties to this Agreement nor NCTCOG waive, nor shall be deemed to waive, any immunity or defense that would otherwise be available to each against claims arising in the exercise of governmental powers and functions. The undersigned officers and/or agents are property authorized to execute this contract on behalf of the parties hereto, and each hereby certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. By entering into this Interlocal Agreement, the parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement shall not create any rights in parties not signatories hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed and their respective seals to be hereunto affixed and attested, as of the date and year noted below. Signature Title Agency Mike Eastland Executive Director North Central Texas Council of Governments Date Date Aitch: Exhibit A — FY03 NCTCOG Work Program Exhibit B — FY03 Funding and Cost -Share Allocations APPROVED BY RSWMCC 8/16/02 FY03 NCTCOG Work Program October 1, 2002 to September 30, 2003 Regional Strategy for Managing Storm Water in North Central Texas Local governments participating in the Regional Storm Water Management Program are continuing to implement urban runoff management strategies described by the Regional Policy Position on Managing Urban Storm Water Quality developed in 1999 by the Regional Storm Water Management Coordinating Council (RSWMCC) and adopted by NCTCOG's Executive Board. The Regional Policy Position provides guidance for a cooperative and comprehensive regional approach to storm water management, and is structured to address increasing federal and state water quality regulations. Implementation of the Regional Storm Water Management Program is accomplished through a cooperative partnership among NCTCOG, the participating cities and counties of North Central Texas, two Texas Department of Transportation Districts, and other interested regional agencies. This annual work program describes regional initiatives to be conducted during FY03 (October 1, 2002 to September 30, 2003). The elements of the Regional program will address region wide, watershed, and community level issues through the following cooperative initiatives that have been set forth in the regional policy position: Local Government Participation and Oversight Management of Storm Water Impacts Regional Storm Water Resource Center associated with Development Public Participation in Program Development Illicit Discharge Detection and Elimination Public Education Municipal Pollution Prevention Control of Construction Site Storm Water Runoff Regional Cooperative Monitoring Funding for the FY03 work program is divided among the participants according to the resource commitment each program element is expected to require and the total number of program elements designed for a permit group (Phase I, Phase II, and Common). Elements that are funded primarily by the Phase I participants make up 20% of the work program, Phase II funded elements make up 30%, and 50% of the program elements are funded by all participants jointly. While each work element may be structured primarily for one "Phase" within the program, as indicated by a symbol listed with each element and defined below, all elements are connected by the regional storm water common goals and are expected to contribute to a common body of knowledge that will directly enhance all members' individual programs. C = Common element PI = Phase I element (communities 100,000 population & above by 1990 Census + TxDOT + NTTA) PH = Phase H element (non Phase I entities in the Urbanized Area) Implementation of the Regional Storm Water Management Program will involve a multi-year effort. NCTCOG anticipates that there will continue to be multi-year regional activities within NCTCOG work scope proposals that are considered on a fiscal year basis. Staff will annually review multi-year milestones, schedules and regional opportunities for participants, and prepare information and implementation options to help meet permit requirements and milestones in subsequent years for consideration and approval by the Regional Storm Water Management Coordinating Council. M \keith\storm water\Fy03\Work PrograrnTY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16/02 Local Government Participation and Oversight Through the Regional program, communication and regular opportunities for the exchange of information will be maintained between all participants, RSWMCC members, and NCTCOG staff via roundtable discussions held in each watershed. RSWMCC members are then able to reflect the interests of their watershed in regular meetings held to guide the regional strategy. In addition, regular forums are conducted to provide information to all participants and other interested parties on special topics, including specific elements of the regulations. Phase II -specific permit coordination (PII) NCTCOG will conduct a regional forum in the first quarter of FY2003 to review status of the draft version of the permit expected to be released some time this summer, providing an opportunity to coordinate comments and changes to the draft permit. The forum would cover regional cooperative initiatives that can be included in local SWMPs, with particular consideration given to public education initiatives, construction runoff and the Comprehensive Drainage Criteria and Design Manual. The forum will provide an opportunity to review the regional SWMP menu of options, and may include highlights or summaries of Phase II SWMPs prepared by cities and counties in the region. As a companion to the forum, a stakeholders meeting will be scheduled during second quarter FY2003 to review and provide latest information on the final TPDES Phase II MS4 permit requirements, required content of the Notice of Intent (NOI) application form, and discussion of BMP's and measurable goals. Phase I -specific permit coordination (PI) Staff will continue to track developments on the second round of Phase I permits to be issued and work with municipalities and with EPA and TCEQ (Texas Commission on Environmental Quality, formerly TNRCC) as appropriate to support permit development. Staff will amen P ensure that the collective bargaining g power of the regional program is available and that coordination with the overall regional program is considered. A review of Phase I permits issued around the country could provide real examples of functional permit structures to cities and the TCEQ as renewals are developed. Staff may explore some of the issues around the concept of a regional general permit. This would not necessarily involve meeting with regulators but could include following national activity and observing local activity that may lend itself to a general permit. Coordinate and facilitate meetings (C) Key to the development of a regional effort will be open discussions among the participants. NCTCOG will provide support for up to 4 rounds of roundtable discussions and work sessions to discuss strategy implementation and other permit -related issues. Staff will arrange for meetings, compose and mail meeting notices, agendas and background information. The Regional Storm Water Management Coordinating Council (RSWMCC) provides oversight for the regional program and directs the activities of the NCTCOG staff. Staff will arrange and administer a minimum of four meetings of the RSWMCC over the course of the fiscal year (1 per quarter). Perform general liaison functions (C) As the State begins to learn its role as storm water regulator, it is imperative that the staff keeps them informed of our regional activities. Staff will work closely with the TCEQ staff during the implementation of the new MS4 and construction permits to ensure that the region's interests are made known. Upon direction from the RSWMCC, NCTCOG staff will serve as representatives for the regional program to federal and state officials in matters regarding the regional strategy and will coordinate activities among the participants to promote the regional program. Wkeithlstorm water\FyORWork Program1FY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16/02 Site visits to assess needs and shared responsibilities (PII) Some Phase II entities have existing or recently developed programs that will fulfill many permit requirements, while others are continuing to develop or refine programs. As the new permit term begins and resources are allocated, site visits can facilitate the identification of opportunities for regional cooperation or initiatives. NCTCOG staff will seek to characterize needs and resources, provide the information to participants and consider coordinative efforts as appropriate. This will continue to be a multi-year task. Identify and pursue regional cooperative opportunities (C) An element essential to the success of the regional strategy is identification of opportunities for regional cooperation. This is particularly important as the Phase I communities pursue permit renewals, and the Phase II communities prepare their storm water management programs with BMP's and measurable goals over the initial 5 years of the permit term. During the first part of FY2003, NCTCOG will further identify/refine potential regional cooperative initiatives for consideration by the RSWMCC. It is anticipated that some will be supported by the continuing base funds, while others may require supplemental funding, such as the Comprehensive Drainage Criteria and Design Manual. Promote the regional storm water management strategy (C) Staff will be available to respond to requests for presentations to city councils and civic groups in order to assist city staff in their efforts to develop local storm water management programs in concert with the regional effort. The adopted Regional Policy Position and the award-winning video continue to be essential tools in this regard. Provide administrative support (C) NCTCOG will coordinate the regional program through the development of interlocal agreements, work programs and cost -share arrangements. NCTCOG staff will handle all necessary administrative support for these efforts. Coordinate with the flood management task force and watershed programs (C) Staff will attend the flood management task force meetings and ensure coordination between the programs. Other activities as identified (C) NCTCOG staff will be open and available to address other activities that will assist in further development and implementation of the regional strategy. Ret2ioiial Storm Water Resource Center The field of storm water quality management has grown rapidly over the past few years and is changing continuously. In order for governmental agencies to make informed decisions, they must have access to current and forward-looking information from around the country, as well as information on what their neighbors are doing. In addition, agency staff need supporting information to be able to effectively communicate proposed policies to their managers, councils, and the public. To help coordinate the multiple sources of information on storm water management, NCTCOG will continue to serve as a resource center for this information and will provide avenues for dissemination of this information. NCTCOG expects to maintain an updated Internet presence as well as the ability to prepare custom - generated maps, charts, and other presentation materials to participants upon special request. Expand and maintain the regional storm water web page (C) Staff will initiate a major expansion of the storm water web pages on the NCTCOG web site. The web site will be expanded with the development of pages targeted specifically for public access and separate from the technical support pages to provide public education on storm water M Ukeith\storm water\Fy03\Work Program\FY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16/02 regulations, general program costs, and general public guidance as well as direct links to city, county and TXDOT websites. In addition to current technical support functions of the site, seminar and training information, news items, national regulatory issues, and other current topical information will be posted regularly within a new page designated specifically for the purpose. A notification or list -serve mechanism for notifying members as new items are posted will be investigated. Track regulatory information (C) NCTCOG staff will keep current on regulatory changes via the Internet, news articles and personal contacts in the storm water arena as well as related areas of water quality, TMDL development, and source water protection. Regulatory updates or announcements will be provided to participants via fax, e-mail, handouts, or within dfwstormwater.com as appropriate. Serve as an information clearinghouse and resource center (C) NCTCOG staff will solicit and compile information on regional and nationwide experiences in the area of storm water management, and will continue current efforts to bring existing public information materials to local governments for use as examples. General storm water reference documents including informational brochures and other materials from sources both local and national will be collected and made available. This information will be used to address inquiries from participants and for knowledge dissemination. Much of this information will be made available via the NCTCOG storm water web page. Prepare newsletter articles and information materials for various topics (C) NCTCOG staff will write 6-12 newsletter articles in the Department of Environmental Resources monthly InsidER bulletin and/or NCTCOG's Your Region newsletter as well as informational materials on various topics such as storm water management programs, practices, procedures, and specific permit commitments or requirements to assist in informing elected officials, city management and the general public. Participate in selected local, state and national conferences (C) Staff will report back to participants on information gained at the conferences attended, and furnish copies of useful materials as appropriate. NCTCOG staff will also prepare and present overviews of the regional program at selected local, state and national conferences (e.g. TPWA, WEAT, WEF, AWWA, etc.). Pi.lhiic Participation Involvement of the public in the development of programs to control the quality of storm water is important to the ultimate success of the programs. Individual citizens, members of the development and construction community, representatives of environmental organizations, and representatives of other civic and interest groups can be given the opportunity to participate in multiple aspects of a municipal program, including the program development process. NCTCOG can assist in identifying interest groups and associations in the region that could work in cooperative efforts with local jurisdictions. When appropriate, the RSWMCC and NCTCOG staff could provide their expertise to participating members who wish to hold public meetings in their communities to get local input on development of their local storm water management program. Establish a regional storm water hotline (C) Promote a single telephone number for regional storm water reporting and citizen information. NCTCOG will coordinate with the Stop Illegal Dumping regional effort, and provide a regional hotline for reporting of storm water and water quality concerns by citizens.. This hotline would serve as a supplement to individual city/county citizen complaint procedures and would benefit from regional advertising campaigns publicizing the water quality hotline. The installation of a M: keith\stonn waterTyMWork Program1FY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16102 telephone system for offering the caller an immediate transfer to the emergency response or other designated number for their city would be considered. The hotline would be particularly valuable in the instance that the "reporter" is unsure what jurisdiction the problem area is located, and could also provide citizens a connection to their local information representative for specific "what the citizen can do to improve water quality" type of information. A companion to the hotline could be a single website address to be jointly advertised that provides content targeted to general public information and links to municipal websites. Public Education Education of the public on the impact that their everyday activities have on the quality of storm water is a key element of the storm water program. Citizens must be made aware of the potential hazards associated with their individual practices. Education on the proper usage and disposal of lawn and garden, household, automotive, and pool chemicals should be major elements of the public education program. In addition, non -permitted commercial, institutional, and industrial entities whose operations could have a significant impact on storm water quality also need to be informed of their potential impacts and practical ways to mitigate these impacts. Education and outreach programs are particularly suited to regional cooperation; combined resources can more efficiently purchase education materials and a single project or event can be developed that will apply for all municipalities. Opportunities abound to reach citizens and businesses throughout the Metroplex in a coordinated program. Develop and implement a strategic, multi -media public education campaign (C) A multi -media public education campaign has the potential to take on greater momentum in the region with the participation of all permitted cities. FY03 would initiate this multi-year regional cooperative initiative. The key to a successful multi -media approach will be to first identify, then target specific audiences in the region using education tools customized to the needs of that audience. Resources will be used more efficiently with this approach. The established educators roundtable is expected to take a lead role by making the needs assessment and then reporting to RSWMCC with their recommendations on the audiences that should to be targeted by this campaign. Positive media relations go hand in hand with developing a multi -media public education campaign or any public education endeavor. The intent is to develop a positive dialogue with and educate our local media, which will lead to free/earned media and a greater media participation in the regional program. A regional approach to media relations should prove more fruitful than individual attempts made by cities. As part of this regional cooperative initiative, a press kit containing storm water facts and information could be developed specifically to target local meteorologists with the purpose of encouraging them to disseminate storm water information to the public as is currently being done in Corpus Christi and other parts of the country. The public educator's roundtable could put together a workshop specifically for our local meteorologists to explain the storm water issues facing the region. Public Educators Roundtable (C) NCTCOG will continue the educator's roundtable initiated in the FY02 work program, and expand participation for FY03 and conduct a minimum of six meetings. The roundtables have been very successful in providing coordinators an opportunity to discuss public education issues, learn from each other's on-going programs and exploring areas of mutual cooperation. Objectives of the group are expected to continue to be the exploration of opportunities for cooperative initiatives, such as pursuing a multi -media public education campaign, and MAUmith\stone water\Fy03\Work Progtam\FY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16/02 developing or enhancing written materials, web pages and other materials. The ultimate goal remains the creation of a unified storm water public education message to the region, while maintaining the uniqueness and individuality of each city's on-going programs. Phase II representatives are expected to participate more, and the roundtable may become a more formal subgroup of the RSWMCC. Continue to promote Texas SmartScape (C) Having established Texas SmartScape Month in 2002, support would be continued in 2003. Citizen response was outstanding with 24 entities participating in SmartScape Month. The media's attention was also tapped, providing a receptive audience to future storm water public education initiatives. NCTCOG will pursue other funding sources to place the SmartScape on the Internet to reduce the volume of CD distribution and increase access. As an enhancement to continue the specific local connection to SmartScape, a simple registration will be incorporated into the web site to track citizen use by their city or county, maintaining the measurable goal for annual reporting to TCEQ. C."ontro( of Construction Site Storm Water Runoff Uniformity of policies to control storm water runoff from construction sites throughout the Metroplex is very beneficial to contractors, developers, and engineers who often work in many different communities. In 2003 the TCEQ will take over responsibility from USEPA for the general permit for construction sites, including the expansion of permit coverage to properties of 1 to 5 acres. This provides the ideal opportunity to clarify the roles and responsibilities of the TCEQ, local governments and the private sector for construction site runoff. As the designated regional water quality planning agency for the state, NCTCOG will seek to obtain registration, tracking, enforcement, and other information as TCEQ administration of the general permit begins. For FY2003, the regional program will continue to offer training classes to local government storm water inspectors. A similar training program could also be offered to developers, engineers, and contractors involved in construction activities in order to educate the private sector on runoff control techniques. The NCTCOG Construction BMP Manual has been promoted to developers or directly adopted by several municipalities in the region as minimum guidance for development and is expected to continue to provide concise runoff control guidance as it is maintained and periodically updated by NCTCOG. As with any other aspect of the construction process, regional uniformity also strengthens the position of the region as a whole to compete with other areas of the country. Construction BMP Manual update and the TPDES General Permit (C) With the TCEQ assuming the general permit oversight from the USEPA, and the smaller cities entering into the TPDES program, FY03 offers the opportunity to initiate an important cooperative effort that will bring together various pieces of the construction permitting process. This significant initiative involves harmonizing the emerging TCEQ general permit, elements to be included in the site-specific Storm Water Pollution Prevention Plans (SWP3), responsibilities of Phase I and new Phase II MS4's, and a major re -look at the existing regional Construction BMP Manual. A new working group of key public and private interests will be formed under the banner of the Clean Construction Campaign (0) and will serve as a working committee of the RSWMCC to identify opportunities in reporting, notification, SWP3 development, inspections, local ordinances and other potential initiatives. Support and promote the Construction Inspector Training Program (C) NCTCOG staff will coordinate with NCTCOG's Regional Training Center to offer, market, and track participation in the inspector training course. NCTCOG staff will ensure that the M.\keirh\srorm water\Fy03\Work ProgrannTY03 Final Approved Work Program.doe APPROVED BY RSWMCC 8/16/02 curriculum is kept up-to-date by making any necessary revisions and can explore customization of the curriculum for other target audiences. NCTCOG staff will seek assistance from participants in monitoring the content, structure, and effectiveness of the training program as well as cooperatively identifying and evaluating other available training resources. Management of Storni Water Impacts Associated with Development There are at least three key areas where local governments, working cooperatively and with the private sector, can improve their own development management processes to integrate storm water quality and quantity goals: 1) comprehensive planning, where storm water quality and quantity are addressed together as part of the overall long-range planning process of each community; 2) development policies and standards, where the full range of local requirements from building codes to subdivision rules are re- examined; and 3) capital improvements programming and impact fees, where local governments themselves are "developers" of the community infrastructure. NCTCOG will assist local governments in exploring cooperative methods of improving development management and in developing practical methods of storm water quality and quantity integration. Support the first phase of the CDCD Manual development (C) Truly effective storm water management integrates quantity and quality in the planning, design, construction, operation, and maintenance of storm water facilities. While primary responsibility for funding & developing the Comprehensive Drainage Criteria & Design Manual lies with the Public Works Council, storm water quality support will be essential to achieving the goals of the CDCD Manual. Throughout FY03 the storm water team will be providing support and oversight in various forms to the Public Works Council as progress on the manual continues. Particular support will be provided in the preparation of construction BMP guidance in the CDCD, and will tie in to the update of the Construction BMP Manual as described in the work program under the Control of Construction Site Storm Water Runoff. Illicit Discharae Detection and Elimination Regionally developed initiatives can provide assistance to local municipalities that centers on illicit source identification and elimination. Initiatives should provide the structure for municipal based education, inspection plans, and monitoring and tracking programs. Business and industry involvement in local SWMPs can be promoted as an effective means to raise awareness and produce a measurable result. Common mapping standards tied to digital ortho's from NCTCOG could assure that outfall information collected by Phase II communities can be seamlessly tiled in the GIS for the regional environmental corridors. Development of industrial inspector training (PI) Conduct at least two municipal inspectors workshops to improve inspection materials such as site visit checklist, site inspection guidance, and standard SWPPP checklist. New materials could be developed as workshop products, such as specialized inspection checklists for each sector under the MSGP. Training tools that provide for individual training outside the classroom could be developed from the workshops. The workshops should provide a venue for inspectors to share methods and tools as well as receive training on relevant topics such as how to promote P2 concepts to industry, understanding and fostering industry use of EMS or process management, or developing model inspection methods or programs. Floatables Control Technology Demonstration Project (PI) The practical applicability of a technology or method of control such as education programs could be determined by the installation of the control as a test project. Determination of the method would be a follow through of the Floatables Study conducted in the FY02 work program. A demonstration project would be supported by a grant or other outside funding, and part of the M \keith\storm vater\Fy03\Work Program\FY03 Final Approved Work Program.doc APPROVED BY RSWMCC 8/16/02 work element for staff would be to seek that additional funding. Floatables control is a slowly developing field for technology, and with little practical ability for municipalities to produce real reductions in floatables, a demonstration project could show regional intent to comply with permit requirements and movement toward a measurable reduction of floatables. MUllicipal Pollution Prevention Local governments must lead by example if they are to succeed in changing the practices and habits of businesses and residents. Toward this end, the goal of governments must be to prevent or reduce pollutant runoff from municipal operations including streets, highways, municipal parking lots, maintenance facilities, storage yards, and waste transfer stations. Agencies must also remove floatables and other pollutants discharged from storm sewers and develop procedures for proper disposal of those wastes. Comprehensive regional training programs should provide for a measurable increase in regional awareness of the requirements and resulting benefits of the pollution prevention program. Develop a Pollution Prevention training program for municipal operations (C) As an important new regional initiative, a broad Pollution Prevention training program could be developed, to include compilation of existing training materials and assessment of applicability to municipal operations. Existing materials seem to be available in abundance, including formal and effective training seminars conducted by the TCEQ that could be taken specifically to a regional municipal audience. Additional components might include a lending library and/or cooperative bulk purchase of existing video training resources. The project may include investigating NCTCOG production of video(s) and other materials to cover issues and audiences, i.e. municipal operations, not found in existing resources. In particular, MSGP requirements for municipalities would be addressed. The first step during FY2003 will be the design of this cooperative regional initiative, with BMP's and measurable goals, for endorsement by the RSWMCC. Regional Cooperative monitoring In FY02 the first 5 -year term of the regional monitoring program was completed and, with experience gained from the first term, the program can be refined and continue to lead the way in striving for an understanding of urban storm water quality issues. NCTCOG will facilitate the development of a second term monitoring program in cooperation with the TCEQ that is expected to be based on in -stream monitoring of defined watersheds. The goal for the next term will be to establish baseline data on receiving streams in the DFW Metroplex during storm events for use in determining long-term water quality trends. Phase I Compliance Monitoring Program Development (PI) It is anticipated that the regional monitoring program will be finalized and approved by the state at the beginning of the fiscal year. If not, coordination efforts will be continued. However, with an approved program in hand, staff will help coordinate the establishment of appropriate monitoring sites and help develop arrangements with local laboratories for analysis (as needed). Common protocols in sampling collection methods and sample handling will be developed through participant interaction and involvement. The primary goal will be to get the regional network functional by the end of the first year of the permit. M:\keith\storm water\Fy03\Work Program\FY03 Final Approved Work Program.doc t COST SHARE EXHIBIT • Regional Storm Water Management Program North Central Texas Council of Governments October 1, 2002 - September 30, 2003 x Table i; > hate, ll! City Cost=SF are Estimates City Populatiott�Y ; � Cost Shares Under 3,000 500 5,000 1,700 10,000 1,900 15,000 2,100 20,000 2,300 25,000 2,500 30,000 2,600 35,000 2,800 40,000 3,000 45,000 3,200 50,000 3,400 55,000 3,600 60,000 3,800 65,000 4,000 70,000 4,200 75,000 4,400 80,000 4,600 85,000 4,800 90,000 5,000 95,000 5,200 100,000 5,400 105,000 5,500 110,000 51700 115,000 5,900 120,000 6,100 125,000 6,300 130,000 6,500 Table 1- Phase 11 City Cost -Share Estimates City participants can use this table to estimate their cost -share amounts from the ranges given. Each participant's cost share is derived from a formula that is based on population and an equal share among participants. Phase If cost shares fund Phase II program elements and a portion of common program elements. Cities outside the Dallas -Fort Worth - Arlington, Denton -Lewisville, and McKinney Urbanized Areas pay 2/3 of the amount listed in this table. Table 2`. Phase'1=Par ibipari#s' Cost -Shares City or Entity Cost -Shares Cos# -Shares Collin County Dallas $32,200 Fort Worth $16,400 Arlington $11,600 Piano $8,900 Garland $8,800 Irving $8,200 Mesquite $6,600 TxDOT - Dallas District $3,600 TxDOT - Fort Worth District $3,600 N. Texas Tollway Authority $3,600 Table 2- Phase I Participants' Cost -Shares Non -city participants' cost -shares are based on zero population. Phase I cost shares fund Phase I program elements and a portion of common program elements. 1'alale 3:C 'Uniy Cost -Share Amounts County : Derivetf* Cos# -Shares Collin County 3,572 1,700 Dallas County 5,118 1,700 Denton County 4,752 1,700 Ellis County 11,135 2,000 Johnson County 6,515 1,800 Rockwall County 3,012 1,700 Parker County 4,458 1,700 Tarrant County 1 12,410 1 2,000 Table 3 - County Cost -Share Amounts *The county population used in the formula to derive the cost -share is based on the unincorporated population of the county found in the Census 2000 urbanized area. This revised population figure is then used in the same cost - share formula as used for the Phase 11 cities.