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Home My WebLink AboutWS Item 01 - Corps of Engineers PropertiesSeptember 12, 2002 Roger Nelson City Manager City of Grapevine 200 S. Main St. Grapevine, Texas 76051 RE: Leasing of Meadowmere, Silver Lake, and Oak Grove Parks, Grapevine Lake, Texas. Dear Roger: As per your request, the following is a list of provisions that will be coordinated and accomplished concurrently with the lease actions during FY 0.3; but, _mnv not be stipulated within the lease conditions. Some of these conditions couldn't be incorporated within the lease because of an internal Corps administrative problem with having two separate leases within one fiscal year. However, the Corps of Engineers, Grapevine Lake will: 1. pay all utility costs (including water, sewer, electric, local phone, gas (if applicable) from the time of commencement of the lease through 30 Sept. 2003; and 2. bring all facilities up to safety and health standards as agreed upon as soon as possible; however, minor maintenance deficiencies (such as but not limited to painting, cleaning, minor repairs, etc.) will be maintained by the City of Grapevine through 30 Sept. 2003; and 3. will provide a boat dock and appropriate buoys at each boat ramp facility as soon as possible; and 4. will provide mowing services for the property covered under the lease agreement until February of 2003. Hopefully these conditions reflect our meeting discussions. If you have any questions, please call Tim MacAllister or me at 972-434-1667. Douglas L.Z'ox Operations Manager Elm Fork Project Lewisville/Ray Roberts/Grapevine Lakes PROJECTS DURING TRANSITION PERIOD 1. Monitor revenues at the campground, boat ramps and pavilion and track expenditures for maintenance. 2. Develop a maintenance plan and cost of the plan. 3. Research similar parks in the area that have transferred from the Corps to a city. 4. Study possibilities on the future management and maintenance of the properties. 5. Review ordinances necessary for the proper management of the properties. JOINT SURVEY AND INSPECTION OF CONDITION OF GOVERNMENT LEASED PROPERTY ER 405-1-12 INSTRUCTIONS 1. If considered necessary, use a separate ENG Form 3143a for each room surveyed. and interior details of buildings; service facilities; inventory of 2. Additional sheets may be attached for physical machinery and equipment; miscellaneous items and general remarks to otherwise covered in section II of this form or on ENG characteristics of land and buildings: exterior Form 3143a. ADDED INSTRUCTIONS (Overprint, if desired) Section I — PROPERTY DATA AND CONDITION AGREEMENT DATE OF SURVEY 17 Aug 02 LEASE NO. LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN ACTIVITY Meadowmere Park TOTAL LEASED BUILDING AREA (Square feet) DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2 vault toilet or change house shelter Fair/Poor 2.6 miles of paved roads and .5 mile of unpaved road, with parking areas Poor 1 fee collector building/entrance gate station Good 1 boat ramp with parking spaces Good, 28 cooking grills Fair 1 swim beach with 23 buoys Good 1 playground w/equipment Good 2 basketball goals Fair 1 volleyball court Poor 2 honor vault collection stations Good 1 water fountain Good 1 courtesy dock Good 1 rock well house Fair 26 tables with shelters 13 -Good, 15 -Poor 48 signs (park & traffic signs w/various legends & wording) Good 6 miles pipe rail fencing Fair 7 security lights 5 —Good, 2- need bulbs JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We, the undersigned, jointly made a surrey and inspection of the condition of the property mentioned above. We agree that as of the date of survey, the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY IS INDICATED ON THE REVERSE SIDE OF NO. OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF ❑ OWNER ❑ LESSOR/LESSEE ❑AGENT NAME, TITLE, AND SIGNATURE OF U.S. GOVERNMENT REPRESENTATIVE ADDRESS ORGANIZATION CAI^ cAIMwt 74 en a u u. ^9% ........ �,.�.., ....�.. w Exhibit C IMIKIT M 101/1TV w un 1\I AP1l�AT�Au A ��•,� VV1.•L.1 ANU 1NUrr-C1Ivn Or CONN iION ur GvvERNMENT LEASED PROPERTY ER 405-1-12 INSTRUCTIONS 1. If considered necessary, use a separate ENG Form 3143a for each room surveyed. and interior details of buildings; service facilities; inventory of 2. Additional sheets may be attached for physical machinery and equipment; miscellaneous items and general remarks to otherwise covered in section II of this form or ENG characteristics of land and buildings: exterior on Form 3143a. ADDED INSTRUCTIONS (Overprint, if desired) Section I - PROPERTY DATA AND CONDITION AGREEMENT DATE OF SURVEY LEASE NO, 17 Aug 02 LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN ACTIVITY Oak Grove Park TOTAL LEASED BUILDING AREA (Square feet) 7 DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2.5 miles of paved roadway with parking Fair 20 picnic tables (steel) Good 43 picnic tables (concrete) Fair 43 picnic table shelters Fair 7 drinking fountains Good 45 elevated cookers Fair 3 security lights Good 2 playgrounds w/equipment Good 4 vault toilets Fair 1 volleyball court (sand) Good 1 basketball goal Fair 1 group pavilion Good 1 horseshoe pit Good 7 boat ramps Good 2 courtesy docks Good 5 miles pipe rail fencing Fair mile guard post and cable fencing Fair 183 signs (63park & 120 traffic signs w/various legends & wording) Good/Fair JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We, the undersigned, jointly made a survey and inspection of the condition of the property mentioned above. We agree that as of the date of survey, the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY IS INDICATED ON THE REVERSE SIDE OF NO. OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF ❑ OWNER ❑ LESSORILESSEE ❑ AGENT NAME, TITLE, AND SIGNATURE OF U.S. GOVERNMENT REPRESENTATIVE ADDRESS ORGANIZATION Cw1l+ cAnu 1%.1 wn a 11 11K1 PSA �.aw1 I %0"ITI J I"!JI I Nv17 vv Exhibit C-1 JOINT SURVEY AND INSPECTION OF CONDITION OF GOVERNMENT LEASED PROPERTY ER 405-1-12 INSTRUCTIONS 1. If considered necessary, use a separate ENG Form 3143a for each room surveyed. and interior details of buildings; service facilities; inventory of 2. Additional sheets may be attached for physical machinery and equipment; miscellaneous items and general remarks to otherwise covered in section 11 of this form or on ENG characteristics of land and buildings: exterior Form 3143a. ADDED INSTRUCTIONS (Overprint, if desired) Section I — PROPERTY DATA AND CONDITION AGREEMENT DATE OF SURVEY LEASE NO, LEASE COMMENCEMENT DATE DATE POSSESSION TAKEN 17 Aug02 ACTIVITY TOTAL LEASED BUILDING AREA (Square feet) Silver Lake Park DESCRIPTION AND LOCATION OF PROPERTY CONDITION OF PROPERTY 2.5 miles of paved roadway with parking Good 79 picnic tables (45 concrete, 11 steel frame, & 23 wooden) Fair, some w/ minor damage. 70 picnic table shelters (56 metal & 14 wooden) Is 73 fire rings OK- usable condition 73 cooking grills Good 57 lantern hangers Good 71 overnight campsites (64 w/ electric, 6 w/o electric, 1 group site) Good 1 screened overnight camping shelter Good 1 rock park entrance gate house w/ a/c unit Fair 2 honor vault pay stations Good 2 sanitary dump station Good/Poor 2 boat ramps Good 2 courtesy docks Good 1 fishing dock Fair 3 restrooms (2 rock & 1 brick (2 waterborne & 1 vault)) Good/Fair 3 drinking fountains Good 1 volleyball court Fair 1 playground w/equipment Good 1 horseshoe pit Good 1 traffic counter Fair 2 well houses (1 rock & 1 metal) Fair 1 rock laundry building Fair 98 signs (park & traffic signs w/various legends & wording) Good/Fair--Most OK, some are faded 1 storage building Good Approx. 2 miles of fencing (rock, wood, pipe rail, chain link and guardrail) Fair --Some rust &/or broken welds 2 security lights 1 -Good, 1 -Fair JOINT AGREEMENT ON THE CONDITION OF THE PROPERTY We, the undersigned, jointly made a survey and inspection of the condition of the property mentioned above. We agree that as of the date of survey, the condition of the property is as described herein. THE CONDITION OF THE EXTERIOR OF THE PROPERTY IS INDICATED ON THE REVERSE SIDE OF NO. OF ATTACHMENTS THIS FORM. ROOM CONDITIONS ARE INDICATED ON ATTACHED ENG FORM 3143A. NAME AND SIGNATURE OF ❑ OWNER ❑ LESSOR/LESSEE ❑ AGENT NAME, TITLE, AND SIGNATURE OF U.S. GOVERNMENT REPRESENTATIVE ADDRESS r�A ORGANIZATION _ Glrix FORM .3143, 1 vi N 60 Exhibit C-2