Loading...
HomeMy WebLinkAboutItem 15 - Municipal Court Software MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: SEPTEMBER 17, 2024 SUBJECT: ANNUAL MAINTENANCE RENEWAL FOR MUNICIPAL COURT SOFTWARE WITH TYLER TECHNOLOGIES RECOMMENDATION: City Council to consider approval of the renewal of annual maintenance for INCODE, the Municipal Court software, with Tyler Technologies. FUNDING SOURCE: Funds for this purchase are available in the General Fund (Municipal Court) for an amount not to exceed $36,000. BACKGROUND: INCODE, by Tyler Technologies, is the case management software used by Grapevine Municipal Court since 2001. If approved, this will cover maintenance and support services for the 2025 fiscal year. Annual maintenance provides for basic support services for issues related to the operation of the INCODE application, including premium support, training, reporting tools, performance issues, tuning, and security. INCODE is a leading provider of municipal court software offering solutions for automated processing of citations and dockets, integrated financials, customized reporting tools, and integrated jury management. The purchase of INCODE case management software will be made as a local sole source purchase from Tyler Technologies in accordance with Local Government Code Chapter 252, Subchapter B, Section 252.022. General Exemptions (a)(7)(3). Staff recommends approval. Remittance: Invoice •• tyler Tyler Technologies, Inc (F Invoice No Date Pa e � • EIN 75-2303920) 9 • P.O. Box 203556 025-476349 09/01/2024 1 of 1 • C�If1QlOgl@S Dallas, TX 75320-3556 Questions: Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Email: ar@tylertech.com Bill Ta CITY OF GRAPEVINE Ship To GAPEVINE MUNICIPAL COURT ATTN:ACCOUNTS PAYABLE 1027 IRA EAST WOODS AVENUE 501 SHADY BROOK DRIVE-ROOM 108 GRAPEVINE,TX 76051 GRAPEVINE,TX 76051 Cust No.-BilITo-ShipTo Ord No PO Number Currency Terms Due Date 49441 - MAIN - 18584 200239 USD NET30 10/01/2024 Contract Date Description Units Rate Extended Price Contract No.:Grapevine,TX WIC Cycle: Start:01/Oct/2024, End:30/Sep/2025 Technical Services Annual Fees 1 $1,576.17 01/Nov/2009 Basic Network Support Services Cycle:Start:01/Oct/2024, End:30/Sep/2025 **ATTENTION** Subtotal 1,576.17 Order your checks and forms from Tyler Business Forms at 877-749-2090 or Sales Tax $0.00 tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Total 1,576.17 16 4.Lt" 0 Remittance: Invoice • 000 ��' Tyler Technologies, Inc � (FEIN 75-2303920) O Invoice No Date Page � technologies er P'O. Box 203556 025-476350 09/01/2024 1 of 2 g Dallas, TX 75320-3556 Questions: Tyler Technologies-Local Government Phone: l 1-800-772-2260 ert ch compress 2,then 2 Ema @t IIIIIII I II I III III I IIIII I IIIIIIIIIIII IIIIIIIIIIIII Bill Ta GAPEVINE MUNICIPAL COURT Ship Ta GAPEVINE MUNICIPAL COURT 1027 IRA EAST WOODS AVENUE 1027IRA EAST WOODS AVENUE GRAPEVINE,TX 76051 GRAPEVINE,TX 76051 Cust No.-Bil/To-ShipTo Ord No PO Number Currency Terms Due Date 49441 - 18584- 18584 200240 USD NET30 10/01/2024 Contract Date Description - - Units — -Rate- - Extended Price Contract No.:Grapevine,TX MC Cycle: Start:01/Oct/2024, End:30/Sep/2025 01/Sep/2009 Escrow 1 524.98 524.98 Cycle:Start:01/OcU2024, End:30/Sep/2025 Content Manager Annual Fees 1 $3,888.92 0210cU2012 Incode Content/Document Management Suite-Maintenance Cycle:Start:01/Oct/2024, End:30/Sep/2025 02/Oct/2012 Tyler Content Manager Standard Edition-TCM SE-Maintenance Cycle:Start:01/Oct/2024, End:30/Sep/2025 ERP Pro Document Management Annual Fee: 1 $0.00 02/Oct/2012 Tyler Output Processor Sewer-Maintenance Cycle:Start:01/0ct/2024, End:30/Sep/2025 ERP Pro Financials Annual Fees 1 $3,776.61 01/Nov/2009 SQL Migration-Financials-Maintenance Cycle:Start:01/Oct/2024, End:30/Sep/2025 01/Nov/2009 SQL Migration-Financials-Maintenance Cycle:Start:0110ct/2024, End:30/Sep/2025 Municipal Justice Annual Fees 1 $22,591.51 01/Nov/2009 Court Case Management -- Cycle:Start:01/Oct/2024, End:30/Sep/2025._ O11Jun12010 Brazos Technology Citation Issuing Device Interface Cycle:Start:01/Oct/2024, End:30/Sep/2025 19/Mar/2014 Incode Court Case Management Suite-Texas TLETS Warrant Interface Cycle:Start:01/0ct/2024, End:30/Sep/2025 Third Party System Software 1 $2,112.18 01/Nov/2009 System Software Non SQL Maintenance Cycle:.Start:01/OcU2024, End:30/Sep/2025 01/Nov/2009 System Software Non SQL Maintenance Cycle:Start:01/0ct/2024, End:30/Sep/2025 © Remittance: Invoice • ©O ��� Tyler Technologies, Inc •• •gip (FEIN75-2303920) Invoice No -Date 72of • P.O. Box 203556 025�76350 09/01/2024 • technologies Dallas, TX 75320-3556 Questions: Tyler Technologies-Local Government Phone: 1-800-772-2260 Press 2,then 2 Emait ar@tylertech.com BiIITa GAPEVINE MUNICIPAL COURT Ship Ta, GAPEVINE MUNICIPAL COURT 10271RA EAST WOODS AVENUE 10271RA EAST WOODS AVENUE GRAPEVINE,TX 76051 GRAPEVINE,TX 76051 Cust No.-B111To-ShipTo Ord No PO Number Currency Terms Due Date 49441 - 18584- 18584 20024d USD NET30 10/01/2024 Contract Date Description _— -_-Units --R&67 — --Extended'Price **ATTENTION** Subtotal 32,894.20 Order.your checks and forms from Tyler Business Forms at877-749-2090 or Sales Tax tylerbusinessforms.com to guarantee 100% compliance with your software. Invoice Total 1 32,894.20