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HomeMy WebLinkAboutItem 21 - Bid 59-2000, PVC Pipe and FittingsITEM # Z% ' MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL 'I FROM: ROGER NELSON, CITY MANAGER MEETING DATE: NOVEMBER 19, 2002 SUBJECT: APPROVAL OF AN ANNUAL CONTRACT RENEWAL, BID NUMBER 59-2000, PVC PIPE AND FITTINGS RECOMMENDATION: City Council to consider an annual contract renewal to Hughes Industries to establish fixed annual contract pricing for various types of pvc pipe and fittings. The original agenda memo approved by Council and the bid tabulation is attached for review. FUNDING SOURCE: Annual contract expenditures will be limited to the annual budget amount approved for this service. Account 100-14111 Inventory. BACKGROUND: The purpose of this bid is to establish fixed annual pricing for the purchase of various types of pvc pipe and pipe fittings inventory for the general warehouse. This inventory will be purchased on an as needed basis. Bids were initially presented to Council and awarded to Hughes Industries for 149 items and to ACT Pipe and Supply for 26 items (see attached agenda memo). The original bid allows for a contract renewal on an annual basis for two additional one-year periods. ACT Pipe and Supply declined to renew their portion of the bid. Staff will take individual quotations on an as needed basis for the 26 items originally supplied by ACT. Hughes Industries has successfully performed this service to the City and has agreed to maintain the original contract pricing during the renewal period. This would be the second renewal period for this contract. Staff recommends approval of a renewal award to Hughes Industries. CD October 21, 2002 (8:22AM) �4 MEMO TO: HONORABLE MAYOR AND MEMBERS OF HE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: JULY 31, 2000 SUBJECT: APPROVAL OF BID 59-2000, PVC PIPE AND PIPE FITTINGS • .. RECOMMENDATION: City Council to consider approval of an award to Hughes Industries and to ACT Pipe and Supply for various PVC pipe, pipe fittings and supplies as shown on the attached bid tabulation. The annual expenditures will replenish general warehouse inventories. FUNDING SOURCE: Funds are available in account 315-14111-0 Inventory/Warehouse Stock BACKGROUND: Bids were processed in accordance with Local Government Code, Chapter 149 S1, Section 252.041 and 252.043. Bids were publicly read aloud per the attached tabulation sheet. Requests for bids for this procurement were sent to eight prospective vendors in accordance with Local Government Code, Section 252.021. Bids were received from seven vendors. Notice of the bid was published in the Fort Worth Star Telegram and the Grapevine Sun on June 22, 2000 and June 29, 2000. The purpose of this bid is to establish fixed annual pricing on 223 items of PVC pipe, pipe fittings and various accessories to be ordered on an as needed basis by the general warehouse. Hughes Industries was the low bidder on 149 of the 223 items. Hughes did not bid items 163 through 173. ACT Pipe and Supply was the low bidder on 26 items. Since these two vendors provided low bids on over 78% of all items bid, it is recommended the award be made to Hughes and ACT for all items. The requested -item will be purchased from Hughes or ACT, whichever has the lowest price. This will reduce the administrative costs involved in splitting the items between six vendors. Staff requests approval. CD July 26, 2000 (10:07AM) Qt L R- LL LL a) Q d L2 d al -z� E Q Mwe L 000000000 00 0 (D Co 00 6 C>C)(DOOOOC)OOOOOOC)OOOOC)C�1000000,,TOOOOOOOOOOOCD OO 6 6 6 4 6 6 6 'T 4 -'T N'T " 6 co N N 0' Iti, 1�7' W, to 0' U), cT 0' 1q, Iq 0-:;:* 0' 0' 0* 0' 0' 0 0 C.) 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O0 C> ,VIE> io o oao 000 0, I" 1cf) I lN 1" 1 (N CN N N cq N CN (N N Ap I C) C) cCV .5 M a> LO E Low bid by item: CT Utili Plus x Water Hughes - Metro Low on Items: Low on Items: Low on Items: Low on items: Low an Items: 4 163 83 2 71 130 1 7 164 01 3 72 131 15 8 167 101 5 73 135 32 9 176 177 6 74 139 33 10 210 193 11 75 14d 40 195 12 76 143 41 43 197 13 77 144 47 fit 198 14 78 145 50 124 16 79 147 57 133 17 80 148 59 134 18 81 149 61 136 19 82 150 63 137 20 84 151 89 138 21 85 15211 141 22 86 153 113 142 23 87 154 114 163 24 88 155 160 165 25 90 156 178 166 26 91 157 209 168 27 92 158 219 169 28 93 159 221 170 29 94 161 171 30 95 162 172 31 96 179 173 36 98 180 174 37 99 181 175 38 100 182 39 102 183 42 103 184 44 104 185 45 105 186 46 106 19 48 107 194 49108 196 51 109 201 52 110 202 53 111 203 54 115 204 55 116 205 56 117 20 58 118 207 60 119 208 64 120 211 65 121 212 66 122 213 67 123 214 68 125 215 69 127 216 70 128 217 129 222 Bid Open Date: July 7, 2000 City of Grapevine Page 1 Bid Open Time: 2:OOPM Bid Number 59-2000/PVC Pipe Pipe Fittings .