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HomeMy WebLinkAboutPZ Item 15 - Public Hearing�;z Mp 15 • P & Z JOINT PUBLIC HEARING OCTOBER 15, 2002 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Joint Public Hearing with the City Council, on this the 15th day of October, 2002, in the City Council Chambers, 200 South Main Street, 2nd Floor, Grapevine, Texas with the following members present -to -wit: Larry Oliver Chairman Chris Coy Member Kevin Busbee Member B J Nicholson Member Michael J. Crapp Alternate constituting a quorum, with Herb Fry, Danette Murray, Rob Undersander, and Becky St. John absent, and the following City Staff: H. T. (Tommy) Hardy Ron Stombaugh Scott Dyer Pam Huntress CALL TO ORDER Director of Development Services Planner II Sr. Civil Engineer Planning Secretary Mayor William D. Tate called the joint meeting to order at 7:40 p.m. and Chairman Oliver called the Planning and Zoning Commission deliberation session to order at 8:05 p.m. INVOCATION Planning and Zoning Commissioner, Chris Coy delivered the Invocation. JOINT PUBLIC HEARINGS CONDITIONAL USE REQUEST CU02-39 — P. F. CHANGS First for the Commission to consider and make a recommendation to the City Council was Conditional Use Request CU02-39 submitted by P. F. Chang's Restaurant for property located at 650 State Highway 114 West and platted as Lot 5R-B2A, Block 1, Hayley Addition. The applicant was requesting to amend the previously approved site plan of 101502 1 • & Z JOINT PUBLIC HEARING OCTOBER 15,2002 CU97-49 (Ord. No. 97-115) for a planned commercial center, with the possession, storage, retail sale, and on -premise consumption of alcoholic beverages (beer, wine, and mixed drinks), and a forty -foot pole sign, specifically to revise the approved floor plan and building elevations. The property is zoned "HC" Highway Commercial District and is owned by BV Development Grapevine LLC. Liz Tichner, representing the RLB Group, was present to answer questions .and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Chris Coy moved, with a second by Kevin Busbee, to approve Conditional Use Request CU02-39, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None CONDITIONAL USE REQUEST CU02-43 — BLUE GOOSE RESTAURANT Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Request CU02-43 submitted by G. Philip Morley for property located at 2455 Grapevine Mills Circle East, and platted as Lot 3, Block 4, Grapevine Mills Addition, Phase 1. The applicant was requesting to amend the previously approved site plan of CU98-57 (Ord. 98-130) for a planned commercial center in excess of 1,000,000 square feet of gross leasable space specifically, to modify the floor plan for a restaurant with the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer, wine, and mixed drinks). G. Philip Morley, the architect, was present to answer questions and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Kevin Busbee moved, with a second by B J Nicholson, to approve Conditional Use Request CU02-43, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None CONDITIONAL USE REQUEST CU02-44 — CLIFF'S STAR NEIGHBORHOOD GRILL 101502 2 P & Z JOINT PUBLIC HEARING OCTOBER 15, 2002 Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Request CU02-44 submitted by Shawn Morrison and located at 1900 South Main and platted as Lot 11, Block 6, Metroplace 2"d Installment. The applicant was requesting a conditional use permit to allow the possession, storage, retail sale and on - premise consumption of alcoholic beverages (beer, wine, and mixed drinks) in conjunction with an existing restaurant. Shawn Morrison, the applicant, was present to answer questions and request favorable consideration of the request. With no further guests to speak, no letters, and no petitions, the public hearing was closed In the Commission's deliberation session, B J Nicholson moved, with a second by Michael Crapp, to approve Conditional Use Request CU02-44, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None CONDITIONAL USE REQUEST CU02-45 — GRAPEVINE EXPRESS WASH Next for the Commission to consider and make a recommendation to the City Council was Conditional Use Request CU02-45 submitted by Lanny Wilkinson for property located at 214 West Northwest Highway and platted as Lot 1 R, Block 10, Starr Addition. The applicant was requesting approval for a car wash facility. Mr. Wilkinson, the owner, and Mr. David Morgan, representing Halff & Associates, were present to answer questions and request favorable consideration of the request. With no further guest to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Mr. Crapp noted a left -in, left -out turn could be helpful with traffic along Northwest Highway and was assured the Traffic Engineer had evaluated the plans and found this would not be necessary. Michael Crapp moved, with a second by Chris Coy, to approve Conditional Use request CU02-45, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None ZONE CHANGE Z02-08 — BROWN CHIROPRACTIC 101502 3 M P & Z JOINT PUBLIC HEARING OCTOBER 15, 2002 Next for the Commission to consider and make a recommendation to the City Council was Zone Change Request Z02-08 submitted by Merve Croston for property located at the northwest intersection of Ira E. Woods Avenue and Wall Street, Lot 1, Block 1, Kawasaki Addition. The applicant was requesting to rezone 1.148 acres from "Ll" Light Industrial District to "CC" Community Commercial District for the proposed office development. The property is owned by Kelly M. Brown, D.C., Inc. The applicant requested to table the case until the November 19, 2002 meeting in order to address some new issues that have recently developed relative to the layout of the site. The City Council and Planning and Zoning Commission each voted unanimously to table Zone Change Request Z02-08 public hearing until the November 19, 2002 meeting. HISTORICAL LANDMARK REQUEST HL02-02 —WILLIAM M. BENNETT HOUSE Next for the Commission to consider and make a recommendation to the City Council was Historic Landmark Subdistrict HL02-02 submitted by the Grapevine Township Revitalization Project and located at 507 Church Street and platted as 500 feet north part of Lot 5, Block 4, City of Grapevine. The applicant was requesting a Historic Landmark Subdistrict designation for the William M. Bennett House. The subject property is zoned "R-TH" Townhouse District and is owned by Annette Lowry and Bettye Neely. Mr. Hugo Gardea, representing Grapevine Township Revitalization Project, was present to answer questions and request favorable consideration of the request. Mr. Gardea noted the request was recommended for approval by the Historic Preservation Committee. With no further guests to speak, no letters, and no petitions, the public hearing was closed. In the Commission's deliberation session, Chris Coy moved, with a second by B J Nicholson, to approve Historic Landmark Subdistrict HI -02-02, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None END OF JOINT PUBLIC HEARINGS PRELIMINARY PLAT APPLICATION OF LOT 1, BLOCK 1, SOUTHERN BAPTIST CONVENTION Next for the Commission to consider was the Statement of Findings and Preliminary Plat Application of Lot 1, Block 1, Southern Baptist Convention for property located at 2200 feet 101502 4 P & Z JOINT PUBLIC HEARING OCTOBER 15, 2002 north of Glade Road and east of Euless -Grapevine Road. The applicant was requesting to preliminary plat 3.821 acres for the proposed development of an administrative church building. The property is zoned "PCD" Planned Commerce Development District and is owned by Gardner 360 WLC Partnership -East. In the Commission's deliberation session, Kevin Busbee moved, with a second by B. J. Nicholson, to approve the Statement of Findings and Preliminary Plat Application of Lot 1, Block 1, Southern Baptist Convention Addition. Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None FINAL PLAT APPLICATION OF LOT 1, BLOCK 1, SOUTHERN BAPTIST CONVENTION ADDITION Next for the Commission to consider was the Statement of Findings and Final Plat Application of Lot 1, Block 1, Southern Baptist Convention for property located at 2200 feet north of Glade Road and east of Euless -Grapevine Road. The applicant was requesting to preliminary plat 3.821 acres for the proposed development of an administrative church building. The property is zoned "PCD" Planned Commerce Development District and is owned by Gardner 360 WLC Partnership -East. In the Commission's deliberation session, Kevin Busbee moved, with a second by B. J. Nicholson, to approve the Statement of Findings and Final Plat Application of Lot 1, Block 1, Southern Baptist Convention Addition. Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None FINAL PLAT APPLICATION OF LOT 1-3, BLOCK 1, MCLELLAN ADDITION Next for the Commission to consider was the Statement of Findings and Final Plat Application of Lot 1-3, Block 1, McLellan Addition submitted by Mr. and Mrs. Jerry McLellan for property along west side of North Dove Road and 150 feet south of Overlook Drive. The applicant is final platting 1.8763 acres for the proposed development of a single family residence. The property is zoned "R-7.5" Single Family District and is owned by Jerry A McLellan. With no further discussion, B J Nicholson moved, with a second by Chris Coy, to approve the Statement of Findings and Final Plat Application of Lots 1-3, Block 1, McLellan Addition. The motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp 101502 5 JOINT .. OCTOBERiii foNays: None TREE REMOVAL APPLICATION TR02-02 — JAMES TILLER PROPERTY Next for the Commission to consider was Tree Removal Application TR02-02 submitted by Lanny Newman for property located at 3725 Ira E. Woods Avenue and platted as Lot 2R, Block 1, SH26/ Pool Road Addition. The applicant was requesting a tree removal permit to allow the removal of trees prior to development. The applicant was proposing to remove a total of 196 inches of trees and mitigate a total of 198 inches of trees. The property is zoned "HC" Highway Commercial District, "PO" Professional Office District, and "CN" Neighborhood Commercial District and is owned by James Tiller, Lanny Newman was available to answer questions regarding the request. Mr. Newman stated it was the owner's intent to reclaim as much land as possible for the potential sale of the property. Mr. Newman explained approximately 50-75,000 pounds of fill would be imported and after grading, re -vegetation and planting, would be done to the property. Mr. Newman also noted there were no prospects for users at that time. Chairman Oliver stated concern over making a decision with no firm conceptual plan of the future development. B J Nicholson moved, with a second by Chris Coy, to deny the Tree ' Removal Application TR02-02, and the motion prevailed by the following vote: Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None CONSIDERATION OF MINUTES Next for the Commission to consider were the Planning and Zoning Commission minutes of August 20, 2002 regular meeting. Kevin Busbee moved, with a second by Michael Crapp, to approve the Planning and Zoning Commission minutes of August 20, 2002. The motion prevailed by the following vote: Ayes: Oliver, Busbee, Nicholson, and Crapp Nays: None Abstain: Coy ADJOURNMENT With no further business to discuss, Chris Coy moved, with a second by B. J. Nicholson, to adjourn the meeting at 8:25 p.m. and the motion prevailed by the following vote: 101502 6 P & Z JOINT PUBLIC HEARING OCTOBER 15, 2002 Ayes: Oliver, Coy, Busbee, Nicholson, and Crapp Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 19th DAY OF NOVEMBER, 2002. CHAIRMAN ATTEST: SECRETARY 101502 7 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Planning and Zoning Commission of the City of Grapevine, Texas met in Workshop on this the 23rd day of October, 2002, in the City Council Conference Room, 2nd Floor, 200 South Main Street, Grapevine, Texas with the following members present -to -wit: Larry Oliver Herb Fry Chris Coy Kevin Busbee Danette Murray B J Nicholson Rob Undersander Michael Crapp Becky St. John Roy Stewart Chairman Vice -Chairman Member Member Member Member Member Alternate Alternate Council Representative constituting a quorum, and absent, and the following City Staff: H. T. (Tommy) Hardy Jerry Hodge Matthew Boyle Ron Stombaugh Pamela Huntress Director of Development Services Director of Public Works City Attorney Planner 11 Planning Secretary Chairman Larry Oliver called the Workshop to order at 6:15 p.m. ITEM A: PUBLIC WORKS/ENGINEERING WILL GIVE A PRESENTATION REGARDING THE PUBLIC WORKS REVIEW PROCESS TRANSPORTATION REPORT AND DRAINAGE WITHIN THE CITY First Mr. Jerry Hodge, Director of Public Works, made a presentation regarding his departments' review process, transportation report and the drainage issues within the City. Mr. Hodge outlined the step by step process each case follows before consideration of approval by the City Council and the Planning and Zoning Commission. When a new case is submitted, the case must be reviewed according to Traffic Wk102302 1 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 codes. Mr. Hodge explained the City has employed a new Traffic Engineer, Ramana Chinnakotla, who deals specifically with Traffic issues. Once the established codes are met, the Engineering Department checks the following criteria: a. Traffic impacts b. Access C. On site circulation (including visibility triangles) It was explained that before a case is presented at a public hearing, all traffic issues must be studied with any problems resolved. Mr. Hodge further explained that drainage issues are examined by the drainage inspector to ensure any problems are resolved prior to a public hearing of the case. Finally, Mr. Hodge updated the Commissioners and City Councilman on the status of development projects with which the Public Works Department is currently involved. No action was taken. ITEM B: PLANNING AND ZONING COMMISSION TO DISCUSS AMENDMENTS TO SECTION 20, "R-TH", TOWNHOUSE DISTRICT AND TAKE ANY NECESSARY ACTION Next for the Commission to consider were the proposed changes to Section 20, "R- TH", Townhouse District. Section 20.H of the zoning ordinance refers to buffer area standards for sites zoned "R-TH" Townhouse District that are located adjacent to a developed residential property. The ordinance specifically calls out all residential districts in the City with the exception of "R-5.0" Zero Lot -Line District. This district should have been included in the list of residential districts, but was excluded through clerical error. Staff is proposing to amend Section 20.H to include the "R- 5.0" Zero Lot -Line District in the list of residential districts as was originally intended. The following is the proposed change to Section 20: H. BUFFER AREA REGULATIONS: Whenever an R-TH Townhouse development is located adjacent to a developed residential district (R-20, R-12.5, R-7.5, R-5.0, R-3.75, R -MF -1, R -MF -2) or a non-residential district, without any division such as a dedicated public street, park or permanent open space, all principal buildings or structures shall be set- back a minimum of forty (40) feet from the adjoining property line. The setback area shall contain appropriate landscape improvements, fencing, berms, or trees in accordance with Alternate A, B, or E, in Section 50, to adequately buffer adjoining uses. Kevin Busbee moved, with a second by B J Nicholson, to bring forth to public hearing the Amendment to Section 20, "R-TH" Townhouse District, and the motion prevailed by the following vote: Wk1 02302 2 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander 49 Nays: None ITEM C: PLANNING AND ZONING COMMISSION TO DISCUSS AMENDMENTS TO SECTION 27 "PO", PROFESSIONAL OFFICE DISTRICT AND TAKE ANY NECESSARY ACTION Next for the Commission to consider was the proposed amendments to Section 27, "PO" Professional Office District. Mr. Steve Isbell had submitted a letter requesting the Planning and Zoning Commission consider amending Section 27, "PO", Professional Office District regulations of the City of Grapevine Comprehensive Zoning Ordinance. The requested amendment would allow Planned Office Centers as a conditional use in the Professional Office District. Given that current "PO" districts range in size from 2,507 square feet to 7,210,638 square feet, Staff is recommending that the minimum district size for a planned commercial center located within the "PO" district be two (2) acres. Following are the proposed changes: > CONDITIONAL USES: 1. Restaurants, including alcoholic beverage sales provided a special permit is issued in accordance with Section 42.B. of the Ordinance. Drive-in and drive-through restaurants shall not be allowed. 2. Funeral homes and mortuaries. 3. Personal Care Facilities. 4. Any use allowed within this district with drive-in or drive-through service. 5. Planned Professional Office Centers me 2. MINIMUM LOT SIZE: The minimum lot size in a P -O District shall be ten thousand (10,000) square feet. Planned Professional Office Centers approved as a conditional use permit, shall be a minimum of two (2) acres. And: Wk102302 3 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 LANDSCAPING REQUIREMENTS: Landscaping shall be required in accordance with Section 53 of this ordinance. Planned Professional Office Centers permitted as conditional use shall meet the requirements of Sections 27.N.3. N. PLANNED PROFESSIONAL OFFICE CENTER DESIGN REQUIREMENTS: Each lot or parcel of land created within a Planned Commercial Center shall comply with the following requirements: 1. MINIMUM YARD REQUIREMENTS OF PLANNED PROFESSIONAL OFFICE CENTERS: The front yard requirements contained in Section 25.G.3. shall be applicable to each lot or parcel of land within a Planned Professional Office Center. A minimum twenty (20) foot side and a minimum twenty-five (25) foot rear yard shall be required around the outside perimeter of a Planned Professional Office Center. Minimum side and rear yard requirements of interior lots may be required if deemed necessary by City Council in order to meet the provisions of Section 48. 2. LANDSCAPING REQUIREMENTS OF PLANNED PROFESSIONAL OFFICE CENTERS: The minimum landscaping requirements of Section 53.H.2(b) shall be applicable around the outside perimeter of a Planned Professional Office Center. For interior lots the minimum landscaping requirements of Section 53.H.2.(b) may be required if deemed necessary by City Council in order to meet the provisions of Section 48. 3. MINIMUM OPEN SPACE REQUIREMENTS OF PLANNED PROFESSIONAL OFFICE CENTERS: At least twenty (20) percent of the total site area of the Planned Professional Office Center shall be devoted to nonvehicular open space (Nonvehicular open space is any area not devoted to buildings, parking, loading, storage, or vehicular use.) 4. BUILDING SEPARATION REQUIREMENTS OF PLANNED PROFESSIONAL OFFICE CENTERS: The minimum distance between principal or accessory buildings on the same lot required by Section 25.G.6 may be modified if deemed necessary by City Council to accommodate for accessory structures. 5. BUILDING ELEVATIONS OF PROPOSED STRUCTURES SHALL BE SUBMITTED WITH THE SITE PLAN REQUIRED BY SECTION 48.D.7. Wk1 02302 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 Chris Coy moved, with a second by Danette Murray, to bring forth to public hearing the Amendment to Section 27, "PO" Professional Office District, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None ITEM D: PLANNING AND ZONING COMMISSION TO DISCUSS AMENDMENTS TO FUTURE LAND USE MAP II AND TAKE ANY NECESSARY ACTION Next for the Commission to consider were the proposed changes to the Future Land Use Map II to bring land use designations into compliance with recent zoning changes. Since the Comprehensive Master Plan was last updated, development trends within the City have diverged from those envisioned. This proposed update will correct those discrepancies noted between the current zoning/development of these sites and their land use designations as shown on the Future Land Use map. Many of the sites on which the zoning designation does not correspond with the t Master Plan are sites that have rezoned to the "GU", Government Use District for the development of parks and schools. Likewise, development along the Dallas Road p g corridor has deviated from the commercial development anticipated for this area and has been developed with warehouse uses. Much of the new development has required a change in zoning from "CC" Community Commercial District to "U" Light Industrial District. Conversely, the proposed planned industrial development along William D. Tate Avenue has not materialized. Instead, the development in this area has been commercial development. Additionally, future development south of Northwest Highway and north of the railroad is expected to be of a commercial nature due to the proximity of Opryland (Exhibit D). Currently these sites are designated as Industrial uses on the Future Land Use Map. Staff recommends that the Commercial designation be applied to this area in order to accommodate the anticipated future commercial development of these sites. Due to the large number of zoning cases affected by the change, this amendment will be broken up into three separate public hearings when it goes before the City Council. Danette Murray moved, with a second by B J Nicholson, to bring forth to Public Hearing the proposed changes to the Future Land Use Map, II. The motion prevailed by the following vote: W k 102302 5 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None ITEM E: PLANNING AND ZONING COMMISSION TO DISCUSS AMENDMENTS TO ALL RESIDENTIAL DISTRICTS RELATIVE TO BUFFER AREA REGULATIONS AND TAKE ANY NECESSARY ACTION Next for the Commission to consider was the proposed amendments to all residential districts relative to buffer area regulations. During the Planning and Zoning Commission's deliberation session for Zone Change Request Z02-05, McPherson Townhomes, a question arose as to whether or not parking, drives and other vehicular uses were appropriate in the required buffer area. The ordinance, as it is currently written, is vague on this topic. A sentence was added to the paragraph specifically eliminating parking and/or driving lanes from being located in the buffer area. The following changes were proposed: H. BUFFER AREA REGULATIONS: Whenever an R -MF -1 District is located adiacent to an existing or zoned residential district or lower density development without any division such as a dedicated public street park or permanent open space all principal buildings or structures shall be set back a minimum of forty (40) feet from the adioininq property line The setback area shall contain appropriate landscape improvements,_fencing, berms or trees to adequately buffer adioininq uses Off-street parking and/or driving lanes shall not be located in this buffer area. Mr. Fry noted that with such changes there might arise new problems, especially inhibiting new development. Mr. Coy stated the purpose of the proposed change was to clarify the term "buffer" and therefore lessen the chance of misunderstanding. Chris Coy made a motion, with a second by Rob Undersander, to bring forward to public hearing the proposed Amendments to all Residential Disticts relative to buffer areas, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, Nicholson, and Undersander Nays: None ITEM F: PLANNING AND ZONING COMMISSION TO DISCUSS AMENDMENTS TO THE COMMISSION BYLAWS RELATIVE TO CONFLICT OF INTEREST AND ALTERNATE MEMBER PARTICIPATION AND TAKE ANY NECESSARY ACTION Wk102302 6 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 49 Currently, the Planning and Zoning Commission Bylaws make no reference to actions that need to be taken by a Commission member when a conflict of interest arises. Based on the City Attorney's recommendation, a paragraph has been added to the Bylaws to give specific details on how a conflict of interest scenario should be handled. A paragraph has also been added to the Commission Bylaws based on the City Attorney's recommendation relative to Alternate member participation. The basic premise is that alternate members should refrain from discussing any issues relative to a case unless the alternate member will be a voting member sitting in place of a regular member. The proposed changes were as follows: (Part 1) Section 19-35 (g) Conflict of interest. Any member of the Commission having a conflict of interest as provided for in the Texas Local Government code shall not be eligible to vote. Any member of the Commission, regular or alternate, who has a conflict of interest in a matter before the Commission as that term is defined under State law, City Ordinance, or anv other applicable law, shall not vote thereon at any meeting or hearing at which said matter is under consideration and shall recuse him or herself from participation in such matter. Members who have such a conflict of interest may represent their interests before the Commission only upon recusal from all participation a member of the Commission during such meeting where that item is considered. If any regular or alternate member of the Commission shall recuse him or herself from voting on anv item(s), such member should remove themselves from the dais and should be seated with the audience or leave the room. An alternate member or members shall than take the place of the recused member(s) for consideration of the items for which the member recused him or herself. The designation of such alternate member shall be noted in the record. And Section 19-36. (fl Alternate member participation. Alternate members should refrain from discussing issues involved with cases, unless such alternate member is sitting in place of a reqular member who is absent or who has recused him or herself from participation Mr. Matthew Boyle briefed the Commissioners on the Rules and Regulations as they relate to Alternate participation and conflicts of interest. Mr. Boyle discussed several Wk102302 7 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 issues including: a. When there is a non participating member, a replacement may be made at the Chairman's discretion. b. Alternates may not influence the Commission when they are not participating inclusive of the Briefing Sessions. Additional proposed changes included several clerical errors to be corrected within the Bylaws Chris Coy moved, with a second by B J Nicholson, to bring forward to a public hearing the proposed Bylaw Amendments, Part I first paragraph only and Part 11, as well as correction of the clerical errors, and the motion prevailed by the following vote: Ayes: Oliver, Fry, Coy, Busbee, Murray, and Nicholson Nays: Undersander ADJOURNMENT With no further business to discuss, Kevin Busbee moved, with a second by Danette Murray, to adjourn the meeting at 8:10 p.m. and the motion prevailed by the following vote: Ayes: Oliver, Busbee, Murray, Undersander, and Crapp Nays: None PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY OF GRAPEVINE, TEXAS ON THIS THE 19th DAY OF NOVEMBER, 2002. ATTEST: Wk1 02302 8 P & Z WORKSHOP MINUTES OCTOBER 23, 2002 SECRETARY Wk102302