HomeMy WebLinkAboutItem 22 - Water Meters ����� � 2�.
� MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
�, ;,
FROM: BRUNO RUMBELOW, CITY MANAGER ��
MEETING DATE: OCTOBER 21, 2008
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT TO
PURCHASE WATER METERS
RECOMMENDATION:
City Council to consider renewal of an annual contract for the purchase of water meters
on an as-needed basis from HD Supply (formerly Hughes Supply). Annual expenditures
will be limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds are available in account 100-14111-000-0 Inventory/V1/arehouse.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on August 31, 2006 and September 7, 2006. Bids were issued to
12 vendors with three vendors responding. Council first approved this contract to
Hughes Supply at the Council meeting on October 3, 2006.
The purpose of this bid is to establish fixed annual pricing for the purchase of various
types of water meters maintained in warehouse inventory and called for on an as-
needed basis. These products are used by the Water Division of Public Works.
The bid specifications allowed for an initial one-year contract with four, one-year options
to renew. If approved, this would be the second renewal. The specifications also allowed
for contract price adjustments to be considered at each renewal period. These increases
are based on an increase in raw material costs, mainly brass, that were received by the
vendor and supported with written documentation from the vendor. Attached is a copy of
the original pricing and the requested increase for each line item. The overall requested
increase is approximately 2.5%.
HD Supply (formerly Hughes Supply) has provided this service in the past with
satisfactory results.
� October 15,2008(10:27AM)
Staff recommends approvai of the HD Suppiy (formerly Hughes Supply) renewal offer
that will establish a fixed pricing contract for an additional one-year period.
GR
October 15, 2008(10:27AM)
(9/12/2008) Gary Roscher-GrapevineMeterRenewaiLetter2008.pdf Page 1 I
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Q.�`tUCIR�,S 19�Y�3ff;�C9;i3
Attn: Garv Rc>scher
Cit��of Grapevine
�01 Shadv[3rook
Grapevine.T'r 76(}51
Re:City ofUrapevine Contract—Bid Z7i-2006-172�5
9-I 2-08
Dc;ar Garv;
Neptune would fike to rene�v this contract with a�% increasc. E3rass c��sts are still
tluctuating and it is h<�rd to predict what will happen over a ye�r's time. ( �L��s at+le to
rcnew the pricing on the mgisters at the original contract pricin�again this year.The ncw
pricing reflects the exact pc:rcentage of increase that Neptune gave iID Supplti�, I wili
attach th�spreadshcet with the old price,new price,and percentagc of chan�e with a total
percentage of chanbe on all parts at the bottom oCttfe spreadsheet.
Sincere(v,
��,
Michcal L Sisson
Sales K�pre�enkitive
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(9/12/2008) Gary Roscher-grapevineme'terrenewalpricing2008.x1s Page 1 �
t��:i7:�v��?�.' T� vii2;2C)C8
ize Id Cost New cost /o Chan e
/8X3/4 T-10 BRZ 302 $38.00 $40.00 5
/4 SL T-10 BRZ 302 $72.50 $76.35 5
3/4 T-10 BRZ 302 $72.50 $76.35 5
1 T-10 BRZ 302 $92.50 $97.40 5
1 1/2 T-10 OVAL $199.00 $209.50 5
T-10 OVAL $281.00 $295.80 5
3 FIRE HYDRANT W/COUP $675.00 $710.50 5
REGISTER 3/4"PR ABSOLUTE $65.00 $65.00 0
REGISTER 5/8"PR ABSOLUTE $65.00 $65.00 0
REGISTER 1" PR ABSOLUTE $65.00 $65.00 0
REGISTER 1"DIRECT READ $37.00 $37.00 0
REGISTER 1-1/2" PR ABSOLUTE $65.00 $65.00 0
REGISTER 1-1/2" DIRECT READ $37.00 $37.00 0
REGISTER 2" PR ABSOLUTE $65.00 $65.00 0
REGISTER 2" DIRECT READ $37.00 $37.00 0
otal ercenta e of chan e-overail 2.33