HomeMy WebLinkAboutItem 18 - Excavator PurchaseMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF AN
EXCAVATOR
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of an excavator from
Kirby -Smith Machinery through an interlocal agreement with The Local Government
Purchasing Cooperative (BuyBoard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 325-48910-415-03-170001-0
(Motor Vehicles) in the amount of $285,000.00.
BACKGROUND:
This purchase is for a 2016 Gradall XL3300 wheeled excavator to replace Unit 15822 in
the Public Works Street Division that was approved in the FY2017 Vehicle and Equipment
Replacement Budget. This unit is essential to Public Works street maintenance program
and drainage projects and the diversity of this unit aids in storm damage cleanup using
specialized attachments as well as utility repairs. It is one of the most utilized pieces of
equipment in Public Works.
This purchase will be made in accordance with an existing interlocal agreement with The
Local Government Purchasing Cooperative (BuyBoard) as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Kirby -Smith
Machinery. Fleet Department staff and Purchasing reviewed the contract for departmental
specification compliance and pricing and determined that the contract would provide the
best product and pricing for meeting the needs of the City.
Staff recommends approval
MUM
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
EXCAVATOR THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract no. 424-13, Construction Equipment, Road and Bridge Equipment,
Ditching/Trenching/Utility Equipment, with Kirby -Smith Machinery, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need to replace an excavator for
the Public Works Department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of a Gradall excavator from Kirby -Smith Machinery, Inc. through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $285,000.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said excavator.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of November, 2016.
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
John F. Boyle, Jr.
City Attorney
Resolution No. 2