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HomeMy WebLinkAbout2016-11-15 Joint Meeting CITY OF GRAPEVINE, TEXAS A VINE REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION T E ,X A s TUESDAY, NOVEMBER 15, 2016 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:30 p.m. Dinner - City Council Conference Room 6:00 p.m. Joint Workshop - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Regular Meeting - City Council Chambers JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORKSHOP: 6:00 p.m. — City Council Conference Room 1 . City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss proposed amendments to the Comprehensive Master Plan and Future Land Use Map and possible amendments to the zoning ordinance relative to the application process. CALL TO ORDER: 7:00 p.m. — City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Dennis Luers NOVEMBER 15, 2016 PAGE 2 JOINT PUBLIC HEARING 3. Conditional Use Permit CU16-26 (Texas Gun Experience) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by DFW Shooting Sports requesting a conditional use permit to amend previously approved site plan C000-26 (Ordinance No. 2000-62) for a planned commercial center, specifically to allow for a two-story 34,900 square foot indoor shooting range and office space. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. This item was tabled from the October 18, 2016 Joint Meeting. 4. Historic Landmark District HL16-08 (Harrington House) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Charles Donofrio requesting designation as a historical landmark sub-district. The subject property is located at 713 East Texas Street and is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 5. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CITY COUNCIL PUBLIC HEARINGS 6. City Council to conduct a public hearing to consider amendments to the Land Use Assumptions and Water and Wastewater Capital Improvements Plan from which amended water and wastewater impact fees may be imposed, consider a resolution approving the Amended Land Use Assumptions and Water and Wastewater Capital Improvements Plan, and take any necessary action. 7. City Council to conduct a public hearing to consider amended water and wastewater impact fees, consider first reading of ordinance approving the water and wastewater impact fees, and take any necessary action. PRESENTATIONS 8. Grapevine Rotary Club to present the dedication of a street clock for Main Street in commemoration of the Rotary Club's 50th anniversary in Aril of 2017. NOVEMBER 15, 2016 PAGE 3 9. Craig Melde of ArchiTexas to present Dallas Road/Transit Oriented Development strategy. 10. Public Works Director to present an update on Hudgins Street extension project. OLD BUSINESS 11. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code, relative to the adoption of the 2015 International Fire Code, with local amendments, and take any necessary action. This item was tabled from the November 1, 2016 meeting. Staff requests to table this item to the December 6, 2016 meeting. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider renewal of an annual contract for janitorial supplies with Empire Paper Company. Chief Financial Officer recommends approval. 13. Consider renewal of an annual contract with for emergency notification services with Emergency Communications Network, LLC. Fire Chief recommends approval. 14. Consider renewal of an annual contract for book leasing services with Brodart Company through an Interlocal Agreement with the County of Brazoria, Texas. Library Director recommends approval. 15. Consider a resolution authorizing an annual contract for portable toilet rental and maintenance with MMG Building and Construction Services through an Interlocal Agreement with the City of Arlington, Texas. Parks and Recreation Director recommends approval. 16. Consider an ordinance appropriating funds from the Quality of Life Fund to construct Bear Creek Dog Park. Parks and Recreation Director recommends approval. 17. Consider renewal of an annual contract for the Taser warranty plan with Taser International Inc. Police Chief recommends approval. 18. Consider a resolution authorizing the purchase of an excavator from Kirby-Smith Machinery through an Interlocal Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. NOVEMBER 15, 2016 PAGE 4 19. Consider a resolution authorizing the purchase of a loader/backhoe from RDO Equipment Co. through an Interlocal Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 20. Consider approving the Tarrant County contract with Reyes Group for the 41st Year Community Development Block Grant street reconstruction project for the 800 block of East Texas Street. Public Works Director recommends approval. 21 . Consider Revised License Agreements for city fiber crossing of the DART Railroad right-of-way. Public Works Director recommends approval. 22. Consider a resolution for a professional service contract for project management oversight from Thinkbox Technology Group. Chief Technology Officer recommends approval. 23. Consider a resolution authorizing the purchase of data center hardware from Anixter through an Interlocal Agreement with the State of Texas Department of Information Resources (DIR) and for a sole source purchase of a computer room air conditioner from Humphrey and Associates, Inc., a resolution expressing intent to finance expenditures to be incurred for these purchases, and a resolution authorizing the sole source purchase of three power system from Brandt Electric. Chief Technology Officer recommends approval. 24. Consider the minutes of the November 1 , 2016 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 25. Conditional Use Permit CU16-26 (Texas Gun Experience) — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 26. Historic Landmark District HL16-08 (Harrington House) — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. ADJOURNMENT NOVEMBER 15, 2016 PAGE 5 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 11 , 2016 by 5:00 p.m. GRAPFIi Al iM Tara Brooks LU s � �a City Secretary Y If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. ,t AGENDA A VINE CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING T E x A s TUESDAY, NOVEMBER 15, 2016 • GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 5:30 p.m. Dinner - City Council Conference Room 6:00 p.m. Joint Workshop - City Council Conference Room 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room JOINT CITY COUNCIL AND PLANNING AND ZONING COMMISSION WORKSHOP: 6:00 p.m. — City Council Conference Room 1 . City Council and Planning and Zoning Commission to conduct a Joint Workshop to discuss proposed amendments to the Comprehensive Master Plan and Future Land Use Map and possible amendments to the zoning ordinance relative to the application process. CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1 . Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Dennis Luers JOINT PUBLIC HEARING 3. Conditional Use Permit CU16-26 (Texas Gun Experience) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by DFW Shooting Sports requesting a conditional use permit to amend previously approved site plan C000-26 (Ordinance No. 2000-62) for a planned commercial center, specifically to allow for a two-story 34,900 square foot indoor shooting range and office space. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. This item was tabled from the October 18, 2016 Joint Meeting. NOVEMBER 15, 2016 PAGE 2 4. Historic Landmark District HL16-08 (Harrington House) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Charles Donofrio requesting designation as a historical landmark sub-district. The subject property is located at 713 East Texas Street and is zoned "R-7.5" Single Family District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 5. Conditional Use Permit CU16-26 (Texas Gun Experience) — Consider the application and make a recommendation to the City Council. 6. Historic Landmark District HL16-08 (Harrington House) — Consider the application and make a recommendation to the City Council. 7. Consider the minutes of the October 18, 2016 Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 11, 2016 by 5:00 p.m. GRApLt, Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 15th day of November, 2016 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Robert Rainwater Alternate constituting a quorum with Commissioner Gary Martin absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Workshop Mayor Tate called the Workshop to order at 6:05 p.m. in the City Council Conference Room. City Manager Bruno Rumbelow introduced Development Services Director Scott Williams and Development Services Assistant Director Ron Stombaugh who led the discussion regarding the creation of a Commercial/Mixed Use Land Use designation and changes to the zoning ordinance to consider developments as one application. Council Member Chris Coy arrived at 6:06 p.m. Commissioner Robert Rainwater arrived at 6:09 p.m. Commissioner Theresa Mason arrived at 6:36 p.m. The Workshop ended at 7:12 p.m. November 15, 2016 Call to Order Mayor Tate called the regular meeting to order at 7:14 p.m. in the Council Chambers. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:16 p.m. The closed session ended at 7:24 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Rumbelow stated there was no action necessary. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Item 2. Invocation and Pledqe of Alleqiance Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Conditional Use Permit CU16-26 (Texas Gun Experience) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh presented this item and answered questions from Council. The applicant was requesting a conditional use permit to amend the previously approved site plan CU00-26 (Ordinance No. 2000-62) for a planned 2 November 15, 2016 commercial center, specifically to allow for a two-story 34,900 square foot indoor shooting range and office space. The subject property is located at 1901 South Main Street and is zoned "CC" Community Commercial District. Applicant Joseph Stanyer introduced his business and answered questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 4. Historic Landmark District HL16-08 (Harrinqton House) Mayor Tate declared the public hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a historical landmark sub-district on property located at 713 East Texas Street and zoned "R-7.5" Single Family District. The Historic Preservation Commission approved the preservation criteria at their August 24, 2016 meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Fechter Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Luers, and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 3 November 15, 2016 RECESS AND RECONVENE Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 5. Citizen Comments No one spoke during the Citizen Comments. CITY COUNCIL PUBLIC HEARINGS Item 6. City Council to conduct a public hearinq to consider amendments to the Land Use Assumptions and Water and Wastewater Caqital Improvements Plan from which amended water and wastewater impact fees mav be imposed, consider a resolution approvinq the Amended Land Use Assumptions and Water and Wastewater Capital I�rovements Plan, and take anv necessary action. Mayor Tate declared the public hearing open. Public Works Director Stan Laster introduced Simone Kiel with Freese and Nichols who presented this item to Council. Ms. Kiel described the methodology used to determine the impact fee recommendations which included analysis of the Land Use Assumptions and Water and Wastewater Capital Improvements Plan. Ms. Kiel answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Motion was made to approve the resolution adopting the amended Land Use Assumptions and amended Water and Wastewater Capital Improvements Plan. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 4 November 15, 2016 RESOLUTION NO. 2016-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE AMENDED LAND USE ASSUMPTIONS AND THE AMENDED WATER AND WASTEWATER CAPITAL IMPROVEMENTS PLAN PURSUANT TO WHICH AN AMENDED WATER AND WASTEWATER IMPACT FEES MAY BE IMPOSED AND PROVIDING AN EFFECTIVE DATE Item 7. Citv Council to conduct a public hearing to consider amended water and wastewater impact fees, consider first reading of ordinance approvinq the water and wastewater impact fees, and take any necessary action. Mayor Tate declared the public hearing open. Public Works Director Laster introduced Simone Kiel with Freese and Nichols who presented the proposed impact fees to Council. Ms. Kiel answered questions from Council. The second reading for this ordinance will take place at the December 6, 2016 City Council meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Slechta Second: Freed Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Motion was made to approve the first reading of the ordinance adopting the water and wastewater impact fees. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-089 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS APPROVING, ADOPTING AND IMPOSING AMENDED WATER AND WASTEWATER IMPACT FEES; AMENDING SECTION 25-25, DIVISION I, ARTICLE II, CHAPTER 25 OF THE GRAPEVINE CODE OF ORDINANCES RELATING TO UTILITIES AND SERVICES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR THE REPEAL OF 5 November 15, 2016 INCONSISTENT ORDINANCES; AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 25. Conditional Use Permit CU16-26 (Texas Gun Experience) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved CU16-26 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU16-26 (Texas Gun Experience). Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-085 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU16-26 TO AMEND SITE PLAN CU00-26 APPROVED BY ORDINANCE NO. 2000-62, AS AMENDED, FOR A PLANNED COMMERCIAL CENTER FOR AN INDOOR SHOOTING RANGE AND OFFICE SPACE IN A DISTRICT ZONED "CC' COMMUNITY COMMERICAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCYAND PROVIDING AN EFFECTIVE DATE 6 November 15, 2016 Item 26. Historic Landmark District HL16-08 (Harrinqton House) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved HL16-08 with a vote of 7-0. Motion was made to approve Historic Landmark District HL16-08 (Harrington House). Motion: Coy Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-088 CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABI�ITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE PRESENTATIONS Item 8. Grapevine Rotary Club to present the dedication of a street clock for Main Street in commemoration of the Rotary Club's 50th anniversarv in April of 2017. Lou Hillman and Morgan Nichols with the Grapevine Rotary Club presented this item and answered questions from Council. City Manager Rumbelow answered questions from CounciL Mayor Pro Tem Freed left the meeting at 8:09 p.m. and returned at 8:12 p.m. Item 9. Craip Melde of ArchiTexas to present Dallas Road/Transit Oriented Development strateqv City Manager Rumbelow introduced Craig Melde with ArchiTexas who presented this item and answered questions from Council. Kelsey Berry with Gateway Planning also answered questions from Council. City Manager Rumbelow answered questions from CounciL City Council discussed this item. 7 November 15, 2016 Item 10. Public Works Director to present an update on Hudgins Street extension proiect. Public Works Director Laster presented this item and answered questions from Council. OLD BUSINESS Item 11. Consider an ordinance amendina the Grapevine Code of Ordinances. Chaqter 11 Fire Code, relative to the adoption of the 2015 International Fire Code, with local amendments, and take any necessary action. Staff requested to table this item to the December 6, 2016 meeting. Motion was made to table the ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code to the December 6, 2016 meeting. Motion: Freed Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Lease requested item 23 be removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider renewal of an annual contract for janitorial supplies with Empire Paper Company. Chief Financial Officer Greg Jordan recommended approval of an annual contract to purchase an indefinite quantity of janitorial supplies on an as-needed basis for all City departments in a total amount of$25,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 13. Consider renewal of an annual contract for emerqency notification services with Emerqencv Communications Network, LLC. 8 November 15, 2016 Fire Chief Darrell Brown recommended approval of an annual contract for emergency notification services in an amount not to exceed $18,500. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 14. Consider renewal of an annual contract for book leasinq services with Brodart Company throuqh an Interlocal Agreement with the County of Brazoria, Texas. Library Director Janis Roberson recommended approval of an annual contract for book leasing services in an amount not to exceed $23,637.60. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider a resolution authorizinq an annual contract for portable toilet rental and maintenance with MMG Buildinq and Construction Services throuQh an Interlocal Aqreement with the City of Arlington, Texas. Parks and Recreation Director Kevin Mitchell recommended approval of an annual contract for portable toilet rental and maintenance for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR PORTABLE TOILET RENTAL AND MAINTENANCE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE 9 November 15, 2016 Item 16. Consider an ordinance apqropriatinq funds from the Qualitv of Life Fund to construct Bear Creek Doq Park. Parks and Recreation Director Mitchell recommended approval of the appropriation of funds for Bear Creek Dog Park in Grapevine in the amount of$1,550,000. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2016-090 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; APPROPRIATING $1,550,000.00 FROM THE COMMUNITY QUALITY OF LIFE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual contract for the Taser warranty plan with Taser International Inc. Police Chief Eddie Salame recommended approval of an annual contract for the Taser warranty plan for an annual estimated amount of$19,055. This annual contract warranty renewal is for 100 Taser brand (model X26P) electroshock weapons purchased in previous years. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 18. Consider a resolution authorizinq the purchase of an excavator from Kirbv- Smith Machinerv through an Interlocal Aqreement with The Local Government Purchasing Cooperative (BuvBoard). Public Works Director Laster recommended approval of the purchase of an excavator in an amount of$285,000. This purchase is for a 2016 Gradall XL3300 wheeled excavator that was approved in the Fiscal Year 2017 Vehicle and Equipment Replacement Budget. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta 10 November 15, 2016 Nays: None Approved: 7-0 RESOLUTION NO. 2016-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN EXCAVATOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Consider a resolution authorizing the purchase of a loader/backhoe from RDO Equipment Co. throuqh an Interlocal Aqreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of the purchase of a loader/backhoe in an amount of $116,976.36. This purchase is for a 2016 John Deere 410L loader/backhoe that was approved in the Fiscal Year 2017 Vehicle and Equipment Replacement Budget. This unit is utilized in Public Works for street repairs, grading and trenching. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A LOADER/BACKHOE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider approvinq the Tarrant County contract with Reyes Group for the 41 st Year Community Development Block Grant street reconstruction proiect for the 800 block of East Texas Street. Public Works Director Laster recommended approval of the contract for the 41 st year Community Development Block Grant street reconstruction project. Tarrant County will pay for $162,880 and the City will pay the remaining balance of $276,821.73. he scope of the project is the reconstruction of the 800 block of East Texas Street (from Ruth to Austin Streets) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. 11 November 15, 2016 Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 21. Consider Revised License Agreements for city fiber crossing of the DART Railroad right-of-wa� Public Works Director Laster recommended approval of the Revised License Agreements to allow the City to share an existing conduit under the railroad right of way just east of Baylor Parkway for the fiber line to serve the Public Safety Building. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 22. Consider a resolution for a professional service contract for project management oversiqht from Thinkbox Technoloqy Group. Chief Technology Officer Tessa Allberg recommended approval of a professional service contract for project management oversight in the amount of $50,000 to support the migration and deployment of the Public Safety Building data center. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE A PROFESSIONAL SERVICE CONTRACT FOR PROJECT MANAGEMENT OVERSIGHT AND PROVIDING AN EFFECTIVE DATE Item 24. Consider the minutes of the November 1, 2016 Reqular City Council meetinq. City Secretary Tara Brooks recommended approval of the minutes as provided. 12 November 15, 2016 Motion was made to approve the consent agenda as presented. Motion: Freed Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 The following item was removed from the consent agenda and heard separately. Item 23. Consider a resolution authorizinq the purchase of data center hardware from Aniuter throuqh an Interlocal Agreement with the State of Texas Department of Information Resources (DIR) and for a sole source purchase of a computer room air conditioner from Humphrey and Associates, Inc., a resolution exqressinq intent to finance expenditures to be incurred for these purchases, and a resolution authorizinq the sole source purchase of three power svstems from Brandt Electric. Chief Technology Officer Allberg recommended approval of the purchase of data center hardware and computer room air conditioner along with a resolution expressing intent to finance expenditures in the amount of $253,459.98 and the purchase of three phase power systems in an amount not to exceed $200,000. The hardware and equipment purchase will provide racks, cable management, and power distribution along with a computer room air conditioning unit to properly monitor and maintain the temperature, air distribution, and humidity for the data center in the new Public Safety Building. City Manager Rumbelow answered questions from Council. Motion was made to approve the resolutions authorizing the purchase of data center hardware, expressing intent to finance expenditures and authorizing the purchase of three power systems. Motion: Lease Second: Coy Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2016-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE DATA CENTER HARDWARE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE RESOLUTION NO. 2016-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS EXPRESSING INTENT TO FINANCE 13 November 15, 2016 EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE RESOLUTION NO. 2016-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO APPROVE A SOLE SOURCE PURCHASE OF A THREE PHASE POWER SYSTEM AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:55 p.m. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of December, 2016. APPROVED: '��'`- William D. Tate Mayor ATTEST: Tara Brooks City Secretary 14